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Levering Cloud Based Technologies for Increased
Team Productivity
JustinDenton• JustinDentonisaTechnologyInnovator
• PhD(c)– AppliedManagement &Decision Sciences (WaldenUniversity)
• Masters,Communication &NetworkManagement (Keller Graduate)• Bachelors – Network&Telecommunications Management (DevryInstituteofTechnology)
• Certifications held:ITIL,MCDST,MCP,CrystalReports&soontoholdLeanSixSigmaGreen Belt
• DevelopednewTechnologiesatIBMwhichweredeployedtomillionsofnewIBMmachinesbetween2002to2011.
• WastheFacultyLeadandactingDeanfortheSchoolofTechnologyatRasmussenCollege.
• CurrentlyDirectorofThePersonalSupportCenter@CollegisEducationwhichmanagessupport for40Colleges&Universitiesacrosstheglobe.
• Co-FounderofLibChalk – Companyfocusedoninterweavingprinciples/technologiesofhighereducationintotheLibraryindustry.
• Justin’spassionsarenewtechnologies,education,businessprocessdevelopment,andacceleratingthegrowthofindividualsthroughcustomtailoringlearningtechnologies.
Want toseemore? Visit:https://www.linkedin.com/in/justindenton1/
LeveragingCloudBasedTechnologiesforIncreasedTeamProductivity
Doyoucommonlyfindyourselfworkingdifferentshifts,indifferentlocationsorjustwantingtocheck intoworkwhileyourownvacation?
Ifyou’reatthislevelofjugglingthenthisisthewebinarforyou. WewilldiscusshowtoutilizecloudbasedtechnologiessuchasOne-Note,GoogleDocs,GoogleApps,andotherMediaandSharingCollaborationsitesinawaytoincreaseyourandyourteam’soverallproductivity.
Wewillalsodiscusshowtomanagecrossteamcollaboration,keepthingsorganizedandhowtoensureaccountabilitytothevarioussimultaneouschangesthatwilloccurwhenusingcloudtechnologies.
Agenda
• Tools• Increaseproductivity• Cross-teamcollaboration• Keepingitorganized• Gettingpeopleon-board• Integrations
Whousessocialmedia&forwhat?ShowofyourDigitalHands..Generalcommunication?TalkingtoFriends?News?Work?
Whatiscloud(social)collaboration?
• Cloudcollaborationtoolsareatypeofenterprisecollaborationthatallowsemployeestoworktogetherondocumentsandotherdatatypes,whicharestoredoff-premisesandoutsideofthecompanyfirewall.
ToolsAllthetoolsyou’lleverneedtogetyourCloudefficiencies running…
Why usecloudtools?
• Rampantdisorganization• Lackofcollaboration• Overloadedinbox• In-abilitytocommunicateinrealtime• Hardtofindfiles• Nomethodofnotification
ThetoolsFile Sharing Tools:
• HighTail• SugarSync• DropCanvas• Minus• WeTransfer• Dropsend• SendSpace• Itrnsfr• TransferBigFiles• SendThisFile• OneHub• Droplr• CloudApp• Egnyte• Ge.tt• 4shared• MediaFire• Box.Net• DropBox• GoogleDrive
Communication Tools:• Azendoo• Contriber• eXo Platform• Fleep• Jostle• Kaleo Software• Moxtra• Pie• Rocket.Chat• Ryver• Hall• GoogleDocs• Yammer• Lync• Skype• Fuze• Glip• Boxtra24• MatterMost
Document Creation Tools:• GoogleApps• Office 365• Standstorm Oasis• Framasoft• Open365• Zoho• OX• HyperOffice• Think FreeOffice• LiveDocuments• GoogleApps
Anyoneusecloud-basedtools?
Mainpurposesforcloudbasedcollaboration
• Presentations• Projectmanagement• Historical&searchablecommunication• Documentmanagement• Filesharing• Knowledgesharing
Categories
FileSharing• OneDrive• Box.Net• DropBox• GoogleDrive
DocumentMgmt• Office365• GoogleApps
Presentations• Ubiq• Canva• Mural.ly
Communication• Slack• HipChat• Glip• Bitrix24
ProjectMgmt• Asana• Trello• Teamwork
WhatshouldIuse?
• Filesharing– GoogleDrive/DropBox• Documentmanagement– Office365• Presentations– GoogleHangouts• Communication– Slack,MSTeams• Projectmanagement– Trello
Increaseproductivity
Doyouhavetipsforhelpingproductivity?
Howcanthesetoolsincreaseproductivity?• Increasedcollaboration
• Higheroff-site productivity
• Runninghistoryofactivity
• Betteralternative toemail
• Capturesnon-email users
• Socialmedia liketoolset
• Abilitytointegrateallyourappsviaacentral location.
Maincommunicationplatform
Interfacetypes
Slack
HipChat
Glip
Bitrix24
Interfacetypes
• Theyallhaveaverycommonflow.• Manyusechannelstocommunicate• Allemploytwitterlikefeatures• Eachcanholdprivateconversations&buildgroupcommunication• Maingoalsofallistomaintainsearchablehistory
AccessibilitytotheMAXX!
• Selectatoolthatallowsyoutoaccessitfrommultipletypesofdevices.• Mobile• Desktop• Cloud• WebBrowser• SmartTV
Whochecksintothelibrarywhenyournotatwork?
Cross-teamcollaboration
WhyshouldItalktootherteams?
• Increasedteamcollaborationbuildsstrongerlibraries• Commonsetoftoolsbetweenalldepartments• Morepeople=morefun• Eliminatepassingthebucksyndrome• Nomorefingerpointing• Participantsformtogethertoachieveacommonpurpose
Inviteandadd
• Onceimplementedkeepinvitingandaddingpeople• Addteamsanddepartmentsandassignthemchannels• Nevergetridofthegeneralchannel• Makeannouncementschannel• InstallIntegrationsthatalldepartmentscanuse• Continuetoencourageotherstojoin• Extendoffersouttopatronsandvendors
Benefitfrom…
• Increaseddepartmentaltransparency• ImprovedculturewithintheLibrary• Makinginformationeasiertofind• Reducetheneedformeetings• Eliminatethechaosofemails• Embraceagoofy/sillybehaviorbutdedicateachannelforit.
• Iuse#random
IntegrationsKeepingyourtoolstalkingtooneanother
Whatareintegrationsandwhy?
• Integratingyourappsmakesyouroverallgoalmoreachievable• Choosingappsthatintegrateintoyourmaincommunicationplatform,increasesusage.• Sharefileseasier• Drivegreaterawareness• Minimizestheneedtoknowmultiplesystems
TONS!!!!Ofapps!!!
Knowledge,recognition,bots,surveys
• Givekudos&automatethemtoo• Leverageautomationbotstostreamlinerepetitivetasks• Putknowledgesharingonblast• Buildcustominterfaces• Integratedpolling• Emailtochannel
Keepingitorganized&getpeopleonboard
How?
• Useamaincommunicationplatformasyourmethodoforganization.• Manyoptionstoorganize
• Bypublicthreads• Byprivatethreads• Byteams
• Keepallperson-to-personcommunicationsinsamelocation• Continuetointegratecloudtools• Leveragesolutionasprimary/onlymeansofcommunication
Organization101
• Establishnamingconventionsforchannels• #location-department-channelpurpose• Usedescriptionareawhenaddingnewchannels
• LearnTwitterreferencing• #=channelreference• @=messagetonotifyapersonorgroup
• Centralizesiteadministration• Reviewandagreeonintegrations
• Limitintegrationoverload• Learntouseintegratedsearch• Establishetiquetteguidelines
Organization201
• Channelmanagement• LeaveChannelsyoudon’tuse• Archiveun-usedchannels• Adjustnotificationconfiguration
• Hostprivate&publicchannels• Hide/deletechannelswithnoactivity• Don’tmakeeverychanneladumpingground• LimitIntegrationstospecificchannels• Integrateasmanyappstomakeallactivitiescentrallylocated• Leveragereportingtomakebetterdecisions• Openachanneltothepublic
Gettingpeopleon-board
Howdoyougetpeopleonboardwithchange?
HowdoIgetpeopletousethisstuff?
• Startalibrarywideinitiative• Havetrainingonusageoftools• Slow&steady• BePERSISTENT!• Newtoolstypicallybringbetterfeatures• Outwiththeoldinwiththenew
Proofcase
• Integrationsarekeytomakingtheimplementationsuccessful.• Builtmoreintegrationsiftheydon’texist.• Leverageemailtochanneltobreakthebademailhabit.• ContinuetopullthingsintoyourMainCommunicationChannel.• LeverageappsthatuseintegrationsorhavetheabilitytosenditemsbacktoyourMainCommunicationChannel.
MainCommunicationChannel.(e.g.SLACK)
WhatNext??
JustinDenton
https://www.linkedin.com/in/justindenton1/