F21The Modern Meeting Room: Integrating

Technology, Lighting and Design

John LeonardelliRyan Jay

Jesse Blonstein

Agenda

• Industry Trends• TeleWorkers and Remote Workers• Video Conferencing Rooms• Business Lighting

Good Design needs to be Practical

Industry TrendsTeleWorkers and Remote Workers

•Teleworking saves commute time, office and parking space costs, energy consumption, and improves the work life balance. In Canada , 11% of the workforce works this way

•Business is retrofitting office space to accommodate Hoteling or Hot Desking areas

•The shared workspace is becoming the collaborative workspace

•Many self-employed, contractors and new graduates work in a SOHO location

•Road warriors demand ergonomics, business support and high speed internet

•Hotels are using design thinking to attract the business traveler

The Ugly for the Teleworker

•Poor ergonomics and lighting

•Screen Glare causes stress

•Under the desk power outlet and data jack placement causes injury

•Not enough outlets for chargers

•Telephone set placement difficult at times

•Privacy and sound interference a problem

•Carpeting can be an issue with static electricity

Ugly

Ugly

Ugly

Ugly

Better

Better

Best Practices for the Teleworker

•Better chair ergonomics and task lighting

•Placement of voice/data jacks at desk level

•More electrical outlets at desk level

•Think about privacy and sound baffles

•Remember treat it like a real office space not just a casual space and consider desk placement

•Design for collaborative or team rooms

•Accommodate for lockable storage like lockers or drawers, coat hook

•Do a time and motion study as a day in the life

The Ugly for a Road Warrior

•Low cost telephones with poor sound quality and no speakerphone

•Power outlets are the last on the design list and not grounded

•Lack of Multi Media outlets or poor placement

•Chairs and desks are not designed for actual use

•Lack of Video Conference rooms can be an issue at team events

•Poor High Speed Internet or Wi-Fi prevents VOIP calling

•Chair is too low, unsupportive and catches on the carpet

•Lighting is usually not bright enough to read

Ugly

Better

Better

Best Practices for the Hotel Room•Office grade multi-line telephones with speakerphone

•Better placement of electrical and media outlets

•Ergonomic chairs

•Improve High Speed internet

•Large work surface area with an easily accessible teleph0pne

•Desk height @ 28 inches

•Adjustable task light (no CFL)

•Video Conference rooms for rent

Industry TrendsVideo Conferencing Rooms

•Video Conferencing continues to be green

•Increase of mobility and smartphone access

•Inclusion into Unified Communication platforms

•Video for everyone including iPads and web browser access

•Increase in shared workspace becoming a collaborative workspace

•Telepresence systems continue in its adoption

Standard Boardrooms

Smaller Collaboration Rooms

Telepresence Suites

Mobile Solutions

Open Concept

Presentation Technologies

Presentation Devices 2013

Cable Management Designs of the Future

Video and Audio Conferencing ALL YOUR CLIENTS WILL

WANT TO USE THESE IN EVERY ROOM

Control Systems Old 4x3 NEW 16x9

Portrait and Landscape

Sleek Glass with dual touch swipe

I-pad and Android Tablets

Things to Consider

Lighting : Hanging lights , pot lights , Special VC lights , Ambient Light

Textures and Materials :Glass , Wood , Granite , Hardwoods floors, Marble, Drywall , T-bar ceilings

These all Effect Audio Experience

These all effect Video and Presentation image quality

Cable management : Cored Floors , retractors , POE , duplex, conduit size

Cable monuments: Creates organization once project is completed

These effect your finished design after you leave and your Clients actually start using the rooms

Industry Trends Business Lighting

•Workplace Lighting:

• Lighting as productivity booster

• Energy efficiency

• LEDs

• Multi-purpose vs. dedicated-function rooms

• Integrated lighting controls

• Daylight control

The Ugly

The Good

Best Practices•Address human requirements• Visually comfortable space• Task visibility• Manage glare• Manage contrast • Colour appearance

•Address requirements of cameras• Vertical illumination• Contrast• Colour• Views

•Integrate lighting controls• Plan for it at the beginning• Layers of light via flexible control• Complex systems can be user-friendly• Daylight needs control too

•Think as a user and perform a Time and Motion Study•Think Design and convenience in a day in the life•Ensure ergonomics are met to avoid injuries

•Consider color, audio and lighting•Automation can be key•Cable management needs consideration

•Lighting design must balance user comfort with camera limitations•Lighting controls are an important component

The new workplace is becoming the new normal in office design

Good Design increases Productivity and well being

Innovative workplaces can be brilliant in design and practical in actual use

CONCLUSIONS