#UserBlast2016Mat Newman | IBM | ASEAN Collaboration Executive@MatNewman

Please Note:• IBM’s statements regarding its plans, directions, and intent are subject to change or withdrawal without notice at IBM’s

sole discretion.

• Information regarding potential future products is intended to outline our general product direction and it should not be relied on in making a purchasing decision.

• The information mentioned regarding potential future products is not a commitment, promise, or legal obligation to deliver any material, code or functionality. Information about potential future products may not be incorporated into any contract.

• The development, release, and timing of any future features or functionality described for our products remains at our sole discretion.

• Performance is based on measurements and projections using standard IBM benchmarks in a controlled environment. The actual throughput or performance that any user will experience will vary depending upon many factors, including considerations such as the amount of multiprogramming in the user’s job stream, the I/O configuration, the storage configuration, and the workload processed. Therefore, no assurance can be given that an individual user will achieve results similar to those stated here.

Abstract

It's time for your annual injection of Energy, Enthusiasm and Education! Join the man in #Yellow as he BLASTS his way through his top tips on Desktop, Browser, Mobile and even Cloudy aspects of the IBM Collaboration Solutions portfolio.

Learn how to best utilise Notes/Domino, Connections, Traveler/Verse and Sametime to ensure effective communication and collaboration both inside and outside of your organisation.

Everything a User needs to know about the "cool" stuff from IBM, Don't miss #UserBLAST!

Agenda• Top Tips

IBM NotesIBM VerseIBM Sametime,

Notes/Domino

• Know your Notes!

What is Notes• Notes is a Database• Notes is secure• Notes can access information from virtually anywhere

• NOTES is the Client• DOMINO is the Server

Security• Native Access:

Notes Remote Procedure Call (NRPC) : 1352Requires a secure ID File

• Account Based Access

Domino DirectoryLDAPSAMLSingle Sign On

Choice of Access

.nsf

Date Time From Subject

11 Sep

11:04 Li Li Notes is great

12 Sep

13:09 John And flexible

13 Sep

17:11 So And powerful

Notes

SMTP

POP

IMAP

NNTP

LDAP FAX WA

P

SMS

ODBC

WebDav

XML

HTTP

JSON

Traveler DDS

Application Flexibility - Investment ProtectionAPPLICATION.nsf

DATA

Index

Design

Properties

Access Control

TEMPLATE.ntf New Features and capabilities enhance the

DESIGNof a Database

No DATA MIGRATION – EVER!!!!!

Design

Which part is "Notes"• Notes isn't just email

• Notes is the SOFTWARE that enables:

Access to Native Notes Databases,

• Mail/Calendar/To-Do is just ONE of those databases

Ability to consume information from a variety of sources

• Natively (eg: HTTP/ Web Browser, SMTP, LDAP, etc)

• API's, Web Services ...

Extensibility via the Eclipse framework

• Live Text

• Widgets

• Plug-ins

Client Layout

Title, Menus, Open Button/Bookmarks, Masthead, Window Tabs, Tool Bars, Display Pane, Status Bar, Search Bar, Side Bar

Which part is a "Database"• Databases are native Notes 'applications',

i.e: That is why there is a 'File -> Application' menu choice

• Every Database has it's own security settings,

See earlier security slide• Each individual database contains it's own functionality,

Mail/Calendar/To-Do (PIM) is just ONE database• Each database can have it's own preferences or personal 'profile',

PIM preferences and Contacts preferences are separate

• Databases can be Replicated, or taken "off-line"

Notes Database Layout

Title, Navigator, Selection Bar, View, Action Bar, Preview Pane

Folders vs Views• Folders

contain documents that are "put there"

• Viewscontain documents matching a criteria

• Why do I need to know this?Eg: A message dragged from "Sent" IS STILL "SENT"!Applies to: "Sent", "All Documents", "Follow Up"

Notes Databases: Basic Short-CutsShort Cut Key What it Does

CTRL+M Creates a new Message

Enter Opens the SELECTED document

Enter (with any document open) Opens the NEXT document

TAB Opens the next UNREAD document

Backspace Opens the PREVIOUS document

DELETE Deletes the open document AND moves to the next document

Escape Closes the current window.

CTRL+SHIFT+L Opens the complete Short-Cut List

Which Part is a "Plugin"• Plugin's extend the Notes client

• Native IBM Plugins include:

Sametime

Day-At-A-Glance

Widgets

• Additional plugins are provided by:

IBM (eg: Connections),

Independent Software Vendors,

your own companies developers

• http://www-10.lotus.com/ldd/dominowiki.nsf/dx/learning-plug-in-for-ibm-lotus-notes

IBM Notes

Replication

• Synchronises your data• ONLY does changes

Creating Replicas• Open the required application• File -> Application -> Make available Offline• Additional options control

SecurityWhat information replicatesCreating a Full-Text index (more later...)

What else can Replicate

• Contact Settings• Database Templates• Free-Time information• IBM Connections Activities

Push Mail - Don't wait to replicate!

NOTES.INICacheMail=3OutgoingMailSendThreshold=1ReplicateOnNewMail=1CacheDBInitialFullDoc=30DocAutoRetrieve=2FailoverSilent=1($PrefRepIDDefFullText)=1

Search• Notes most powerful feature• Quick search

Easily locate anything in a VIEW

• Full-Text SearchEasily locate any content in any Notes document or attachment

Quicksearch• Before Notes 9

Click any 'sortable' column headingStart Typing

• Notes 9+ Just Start Typing

Text defaults to "Who"

Number defaults to "Date"

Can select any other sortable column, or

Search "Any Column"

Enable Full Text Search

• Use Local Replica's

No Admin/Server restrictions

• View -> Search This View

• More

• "Create Index..."

Recommended Options for Full-Text-Search

New Notes Search• Included with Notes 8+• Similar to Internet Search Engines, eg:

Cat Dog• will find cat or dog anywhere in a document

Classic Notes Search• Activate by preceding search with "/"• Use FTI Syntax• Sample difference:

/cat dogWill only find the exact phrase "cat dog"

Advanced Searching• Boolean Operators:

AND OR NOT ()

• Field Searching:[FieldName]="content"eg: [From] [To] [Subject] [Body]

• Date, Field, Multiple Words, Example Form

• Save and Load Searches

• Adding any Notes Application to the Search Bar

Searching All Mail and Archives• New in Notes 9• Requirements:

Archives must be listed in Archive Preferences• With Mail/Calendar/To-Do open

• Actions -> Archive -> Settings

All databases must have a FTI

• Use the new tool from the "Search Bar"

Finding mail from someone - Just start typing

Even works on Subject - (Re:/Fw: ignored!)

Drill down by Sender / Subject

Collaboration with another person

Shows all conversations...

Conversations - Dont miss anything!

Conversation Expanded - Hit the Twistie

Group by date

Mail - Show additional mail options

Email contains INFORMATION

Make it WORK for YOU

Who is that person?

What's that room?

How much is that?

Easily access databases - Open/Bookmarks

Startup - Tabs load Automatically

Easy access to others Mail/Calendar/To-Do

Calendar Overlays

... for a specific person

Or open in it's own Tab to manage that calendar

Set dial-in details in Preferences

One-Click to add to a meeting

Include On-line meetings in invitations

More Notes tips:

http://slideshare.net/matnewman

Verse

Verse Search: Specific Field

Wild-Card Searches (analy*)

Proximity Searches: eg, "track endless"~4

Sametime

Presence - Persistent throughout Notes

It's not stalking ... really, it isn't

Desktop or Mobile?

Sametime+Connections Business Cards

Where are they?

Adding Contacts

Search Name

Personal Groups

Public Groups - From Corporate Directory

Right-click to add directly to a specific Group

Drag an email into the contact list

Add sender and/or recipients of the email

Drag from the Contact list for email addressing

Works in all Address fields - including meetings

Group chat

Meeting Minutes - Group Chat from meeting

Group Announcement

Voice and Video Calls

File Sharing

Receiving a file

Screen Capture in a chat

Annotate to highlight

Share

Capture without a chat

Annotate for effect

If offline messages aren't available...

Privacy

Never Available

External contacts - allowed and denied

Automatic Status Changes

Chose your notification options

Event alerts and preferences

Emoticons/Emoji (you need to be logged in!)

Save an Emoticon

Create your own Sametime Emoji• Go into your preferences (File->Preferences, Figure 1),

• Locate your Emoticon settings, note: you will need to be logged-in to Sametime (Sametime->Emoticons, Figure 2),

• Choose the "new" button, and then name your new palette and choose OK (I just typed "Apple-iWatch" - Figure 3),

• Choose the "Import" Button (Figure 4),

• Browse for your new palette (a pre-configured .zip file), and Choose OK (Figure 5),

• The new images you have imported from the .zip file are now part of your Sametime Emoticons (emoji), (Figure 6),

• Jump into a Chat, hit the Emoticon button, Choose your new palette, and the image you want to insert (Figure 7),

• Done!

What you need

1.Images (.png .gif .jpg)2.An XML descriptor file called "palette.xml"3.Both the images (1) and xml file (2), zipped up together inside

a .zip file

palette.xml<?xml version="1.0" encoding="UTF-8"?><palette name="Emoticons"> <item> <name><![CDATA[roundgrin]]></name> <imgfile>face-yellow-loop-01.emoji_.gif</imgfile> <alttext><![CDATA[roundgrin]]></alttext> </item> <item> <name><![CDATA[tongue]]></name> <imgfile>face-yellow-loop-03.emoji_.gif</imgfile> <alttext><![CDATA[tongue]]></alttext> </item></palette>

Where: name: is the name of your emoticon imgfile: if the actual file name of the image, and alttext: is the same as the "alternate text" HTML attribute for images that will show until the image loads in your chat-partner's window

Preferences

Emoticon Settings

Name the new Palette

Import

Browse for the palette file

Palette Created

Use!

Thank you

Notices and DisclaimersCopyright © 2015 by International Business Machines Corporation (IBM). No part of this document may be reproduced or transmitted in any form without written permission from IBM.

U.S. Government Users Restricted Rights - Use, duplication or disclosure restricted by GSA ADP Schedule Contract with IBM.

Information in these presentations (including information relating to products that have not yet been announced by IBM) has been reviewed for accuracy as of the date of initial publication and could include unintentional technical or typographical errors. IBM shall have no responsibility to update this information. THIS DOCUMENT IS DISTRIBUTED "AS IS" WITHOUT ANY WARRANTY, EITHER EXPRESS OR IMPLIED. IN NO EVENT SHALL IBM BE LIABLE FOR ANY DAMAGE ARISING FROM THE USE OF THIS INFORMATION, INCLUDING BUT NOT LIMITED TO, LOSS OF DATA, BUSINESS INTERRUPTION, LOSS OF PROFIT OR LOSS OF OPPORTUNITY. IBM products and services are warranted according to the terms and conditions of the agreements under which they are provided.

Any statements regarding IBM's future direction, intent or product plans are subject to change or withdrawal without notice.

Performance data contained herein was generally obtained in a controlled, isolated environments. Customer examples are presented as illustrations of how those customers have used IBM products and the results they may have achieved. Actual performance, cost, savings or other results in other operating environments may vary.

References in this document to IBM products, programs, or services does not imply that IBM intends to make such products, programs or services available in all countries in which IBM operates or does business.

Workshops, sessions and associated materials may have been prepared by independent session speakers, and do not necessarily reflect the views of IBM. All materials and discussions are provided for informational purposes only, and are neither intended to, nor shall constitute legal or other guidance or advice to any individual participant or their specific situation.

It is the customer’s responsibility to insure its own compliance with legal requirements and to obtain advice of competent legal counsel as to the identification and interpretation of any relevant laws and regulatory requirements that may affect the customer’s business and any actions the customer may need to take to comply with such laws. IBM does not provide legal advice or represent or warrant that its services or products will ensure that the customer is in compliance with any law

Notices and Disclaimers cont.Information concerning non-IBM products was obtained from the suppliers of those products, their published announcements or other publicly available sources. IBM has not tested those products in connection with this publication and cannot confirm the accuracy of performance, compatibility or any other claims related to non-IBM products. Questions on the capabilities of non-IBM products should be addressed to the suppliers of those products. IBM does not warrant the quality of any third-party products, or the ability of any such third-party products to interoperate with IBM’s products. IBM EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

The provision of the information contained herein is not intended to, and does not, grant any right or license under any IBM patents, copyrights, trademarks or other intellectual property right.

•IBM, the IBM logo, ibm.com, Aspera®, Bluemix, Blueworks Live, CICS, Clearcase, Cognos®, DOORS®, Emptoris®, Enterprise Document Management System™, FASP®, FileNet®, Global Business Services ®, Global Technology Services ®, IBM ExperienceOne™, IBM SmartCloud®, IBM Social Business®, Information on Demand, ILOG, Maximo®, MQIntegrator®, MQSeries®, Netcool®, OMEGAMON, OpenPower, PureAnalytics™, PureApplication®, pureCluster™, PureCoverage®, PureData®, PureExperience®, PureFlex®, pureQuery®, pureScale®, PureSystems®, QRadar®, Rational®, Rhapsody®, Smarter Commerce®, SoDA, SPSS, Sterling Commerce®, StoredIQ, Tealeaf®, Tivoli®, Trusteer®, Unica®, urban{code}®, Watson, WebSphere®, Worklight®, X-Force® and System z® Z/OS, are trademarks of International Business Machines Corporation, registered in many jurisdictions worldwide. Other product and service names might be trademarks of IBM or other companies. A current list of IBM trademarks is available on the Web at "Copyright and trademark information" at: www.ibm.com/legal/copytrade.shtml.