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Conducting Business in the Cloud Today's business environment requires a configurable cloud based solution to meet the modern company structure. Multiple roles have different information needs and this requires the need to control access to proprietary and confidential data. Companies have to set access controls based on roles throughout all levels of an organization. Hourly employees clocking in and out, PTO request submissions, timesheets reviews and approvals are just a few examples of different tasks that require different access levels within an organization. Now is the Time for Change Now more than ever, businesses are embracing the use of cloud solutions to streamline the process of delivering information. Cloud solutions go beyond the distribution of materials to include payroll management and human resources applications. The use of this type of tool not only simplifies day-to-day operations, but also reduces operational costs. Where Does the Information Go? A cloud is an online network used to store and access valuable information so it is easily accessible to many people. The result is an intuitive SaaS (Software-as-a-Service) product that integrates with a business’s existing technology. In an ever-changing, fast-paced work environment, businesses are turning to more efficient, economical approach to managing data distribution and maintenance. Cloud technology is becoming the go-to solution to meet these needs. It is an excellent solution for companies who are looking to better strategize their budgetary and technology efforts, while also integrating functionalities for important internal processes.
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APS, Inc.• apspayroll.com • Toll Free 888.277.8514 • Fax 318.222.0601
Webinar Outline
• Major business trends
o Cloud computing
• Impact of trends on SMB's
o Solution availability
o Workforce attitudes
o Workplace changes
• Impact on workforce
management
o Status quo
o Unified cloud solutions
• Moving to the cloud
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What Is Cloud Computing?
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1990's & 2000's - Pre-Cloud Formation
File Server
Networking Hub
Workstation Workstation
Workstation Workstation
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• Hardware investment
• Data security and control
• Locally installed software
• IT staff - hardware
maintenance, software
and security patches,
data backups
• Restricted access
Cloud Computing Tailwinds
Workstation
Workstation
Workstation
Workstation
Servers
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• Superior economics - SaaS
o No hardware
investment
o Minimal IT staff
expenses
• Improved protection
o Better data security
o Redundancy
o No loss of control
• Anywhere. anytime access
Popular Cloud Services
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Cloud Computing: New Opportunities
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• Eliminate hardware investments
• Reduce IT expenses • SaaS
o Simpler budgeting o Enterprise level solutions
with reach • Solutions consolidate
multiple business functions
Cloud Computing: Workforce Changes
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• Widespread usage of internet & mobile devices
• Demand for online services and information
• Environmental concerns
Cloud Computing: Work Environment
• High speed internet access
o 79% of US population*
• 45% of employees work at home
& 18% work at home every day or
almost every day**
• High speed mobile internet
o By 2015, mobile internet
users > desktop PC ***
*United Nations / International Telecommunications Union **Pew Research Center *** Morgan Stanley
i dont like the way
we switch from
illustrations to an
image - it is abrupt
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Company Pressures & Dynamics
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Legacy System Architecture
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• Paper processes • System silos • Lack of accountability • Data entry • Limited reporting
Legacy System Performance
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Efficiency - Low
Scalability - Low
Reliability - Low
Unified Cloud System: Workforce Mgmt
Workstation
Workstation
Workstation
Workstation
Workstation
Unified
HR, Payroll
and Time &
Attendance
• One instance of the data
• Multiple functions in
one system
• 24/7/365 access
• Single sign on with role-
based security
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Unified Cloud Solution Performance
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Efficiency - High
Scalability - High
Reliability - High
Status Quo: Open Enrollment
HR & Payroll • Paper intensive • Redundant data entry - payroll • Inefficient • Error Prone • Inundated with form and
information requests
Employee • Inconvenient • Difficult to view scenarios -
dependents & benefit options
• Paper intensive - make copies and file
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Unified Cloud Solution: Open Enrollment
HR & Payroll • Accurate
• Streamlined and scalable
• Auditable
• No more paper files
• Electronic documentation
Employee • Flexible
• User friendly format
• Transparent
• Convenient
Unified
HR, Payroll &
Employee Self Service
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Status Quo: PTO Request
Employee • Unaware of PTO
balance or request process
• Lack of visibility into approval status
• Frustration due to flawed workflow
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Supervisor • Difficulty viewing
schedules • Shift coverage issues • Lost paperwork • Lack of accountability • Reporting limitations
HR & Payroll • Time consuming • Process error prone • Lack of
accountability • Manual data entry • Limited controls
Unified Cloud Solution: PTO Request
Unified
HR, Payroll &
Employee Self Service
• Visibility into balance
• Transparent request and
approval process
• Improved Confidence in
Management
• Real-time feedback
• Convenient access to up-
to-date information
• Can view scheduling conflicts
• Ensure shift coverage • Streamlined and
convenient • Accountability • Improved
Communication
Employee HR & Payroll • Eliminate redundant
data entry • Reduce payroll errors • More accurate data • Improved enforcement
of policies • Greater accountability • Thorough and Easy
Supervisor
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Moving to the Cloud
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• Distribution of Workload
• System adoption at all levels
• Greater accountability
Unified Cloud Solution Considerations
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• Unified or Separate Systems
with Data Sync
• Flexibility - configurable to avoid
workarounds
• Integrations & Exports
• Data retention/purge practice
• Audit trails
• Reporting
o PDF & Excel
o Custom reporting
o Data quality tools
o Global reporting
Questions?
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