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In June 2008 Casey Family Services made the decision to replace their internally developed Case Information System (MS Access\SQL Server\Crystal Reports) with commercial off-the-shelf software. This ppt slide deck was created by me to document the current information system and business processes that a new replacement system would need to support. This set of slides focused on the demographics and workflows needed to manage the records of Youth in Foster Care and Permanency Planning Services.
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Specialized Foster Care Service• Show demographics collected for a Foster Youth in
the current Case Information System.
• Show mapping of the current Case Information System forms for Specialized Foster Care Service to the service activities defined in the new Case Practice Standards manual.
• Clicking on any box filled with green color will jump to the slide
associated the text in the box or the current content next to the green area. [Last Update: 09/15/2008] [ Questions and comments? Please contact: [email protected]]
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Status Ext Status Comments
RY O Referral Youth Open for Assignment or Assessment decision
RY A Referral Youth Assigned to a Social Worker and awaiting Assessment decision
RY L Referral Youth Locked due to inactivity in Demographics and Service Folder
RY C Referral Closed, Declined for service by CFS, withdrawn or placed by another provider
PY D Permanancy Youth Declined, Disposition Decision of No for Service
PY O Permanancy Youth Open, approved for service and awaiting placement.
PY P Permanancy Youth Placed in a Foster Family home
PY A Permanancy Youth Placed in Adoptive Family home
PY R Permanancy Youth placed in Residential or Restrictive care facility
PY I Permanancy Youth living Independently
PY C Permanancy Child Closed. Closed Foster Youth Service Folder
• Form mnuCIS_Sys (Foster Child tab)• Form InquiryFC
• Form mnuCIS_Sys (Foster Child tab)• Form ReferralFC – (Decision tab)• Foster Youth Demographics
• Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Form ReferralFC – (Decision tab)• Service Document – Child Study • Notice of Change – Service Disposition• Foster Youth Demographics
• Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Service Document – Initial Service Plan• Foster Youth Demographics
• Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Form mnuCaseActivity• Form CC_ContactMaster “by Youth”• Form CC_ContactsBy “by Staff”• Foster Youth Demographics • Notice of Change – Emergency Contact• Notice of Change – Placement• Notice of Change – Location Change• Notice of Change – Update• Notice of Change – Medications•Notice of Change – Division Change • Service Document – Social Worker’s Monthly Summary• Service Document – Family Support Specialist’s Monthly Summary
• Match • PrePlacement• Initial Placement• Change in Placement
• Medical / Dental• Worker / Program• Other Dates
• Last Medical Date• Last Dental Date
• New Program• New Social Worker• New Family Support Specialist• New Student Intern•Remove Family Support Specialist• Remove Student Intern
•CBCL Update
• Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Foster Youth Demographics • Service Document – Case Review• Service Document – Service Plan• Notice of Change – Update – Other - Periodic Case Review Date • Notice of Change – Update – Other - Service Plan Update Date
• Form mnuCIS_Sys (Foster Child tab)• Form mnuCIS_Sys (Services tab)• Notice of Change – Adoption• Notice of Change – Case Closing• Service Document – Case Closing
Inquiry not used in new
CPS
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Function no longer used
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
General
Medications / Immunizatio
ns
Psychiatric
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
General
Medications / Immunizatio
ns
Psychiatric
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
General
Medications / Immunizatio
ns
Psychiatric
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Base
Address, Marital,
Education
Employment
Health, Contact, DSM
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Base
Address, Marital,
Education
Employment
Health, Contact, DSM
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Base
Address, Marital,
Education
Employment
Health, Contact, DSM
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Base
Address, Marital,
Education
Employment
Health, Contact, DSM
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Please refer to the Mother/Parent 1 tab and sub tabs slides because the Father/ Parent 2 sub forms are laid out just the same.
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Name and Demographic
s
Placement and Contact
Name
Sibling Contacts
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Name and Demographic
s
Placement and Contact
Name
Sibling Contacts
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Name and Demographic
s
Placement and Contact
Name
Sibling Contacts
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Other Family Members
Demographics
Other
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Other Family Members
Demographics
Other
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Other Family Members
Demographics
Other
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Service Providers
Significant Others
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Parent Form
Service Providers
Significant Others
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
*Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
*Assessment
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Assessment
Pg 2
Assessment
Pg 1
Check
Assessment
Pg 2
Assessment
InitialService
Plan
Case Review
InitialService
Plan
Case Review
Pg 2
InitialService
Plan
Case Review
Case Recording
Case Recording
Case Recording
Case Recording
Case Recording
Case Recording
Case Recording
Case Review
Pg 2
Case Review
Pg 3
Pg 1
Case Review
Pg 4
Pg 2
Case Review
Pg 3
Case Review
Pg 2
Case Closing
Pg 1
Case Closing
Check
Pg 2
Case Closing
Assessment
Case Recording
Case Recording
Selection
Match
PrePlacement
Initial Placement
Change in Placement
Case Recording
Parent Form
Selection
Match
PrePlacement
Initial Placement
Change in Placement
Case Recording
Parent Form
Selection
Match
PrePlacement
Initial Placement
Change in Placement
Case Recording
Parent Form
Selection
Match
PrePlacement
Initial Placement
Change in Placement
Case Recording
Parent Form
Selection
Match
PrePlacement
Initial Placement
Change in Placement
Case Recording
Parent Form
Selection
Match
PrePlacement
Initial Placement
Change in Placement
Case Recording
Case Recording
Case Review
Medical / Dental
Worker / Program
Other Dates
Case Recording
Parent Form
Medical / Dental
Worker / Program
Other Dates
Case Recording
Parent Form
Medical / Dental
Worker / Program
Other Dates
Case Recording
Case Review
Parent Form
Medical / Dental
Worker / Program
Other Dates
Case Recording
Details
Instructions, Comments
Case Recording
Parent Form
Details
Instructions, Comments
Case Recording
Parent Form
Details
Instructions, Comments
Case Recording
Case Closing
Case Recording
Case Closing
Case Closing
Closure
Contact
Additional Contact
Case Closing
Parent Form
Closure
Contact
Additional Contact
Case Closing
Parent Form
Closure
Contact
Additional Contact
Case Closing
Parent Form
Closure
Contact
Additional Contact
