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In June 2008 Casey Family Services made the decision to replace their internally developed Case Information System (MS Access\SQL Server\Crystal Reports) with commercial off-the-shelf software. This ppt slide deck was created by me to document the current information system and business processes that a new replacement system would need to support. This set of slides focused on the demographics and workflows needed to manage the records of Foster Families.
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Foster Family Service• Show demographics collected for a Foster Family
in the current Case Information System.
• Show mapping of the current Case Information System forms for Foster Family Service to the service activities defined in the new Case Practice Standards manual.
• Clicking on any box filled with green color will jump to the slide
associated the text in the box or the current content next to the green area. [Last Update: 09/17/2008] [ Questions and comments? Please contact: [email protected]]
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Status Ext Status Comments
W or P N New Web or Phone Lead
W or P D Declined Lead
W or P A Accepted Lead
PF O Prospective Family Open. Accepted in the Referral Activity for Assignment and Assessment. A Lead record is not a prerequisite for creating a new PF-O family.
PF L Prospective Family Locked due to inactivity in the demographics and service folder
PF C Prospective Family Closed. Closure reason can include declined by Casey or withdrawn by family
PF A Prospective Family Accepted by Casey and awaiting approval by state agency
Accept or decline at this point is not a formal assessment but just a simple validation of the inquiry.
Especially for web entries, this is our first chance to make sure they are coming from legitimate sources.
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Status Ext Status Comments
CF O Foster Family Approved and awaiting placement(s)
CF P Foster Family with one or more active placements
CF H Foster Family on Hold
CF C Prospective Family Closed
RF O Respite-Only Family Open
RF H Respite-Only Family on Hold
RF C Respite-Only Family Closed
Respite-Only is a foster family that supports foster care by providing short-term care
(overnight to a week long) for foster youth.
• Form mnuProspectiveFamily• Form frmFF_Lead• Foster Family Demographics• Form frmFF_PF_Tracking (Progress Summary tab)
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• Form mnuProspectiveFamily• Form frmFF_PF_Tracking – (Home Study Tab)
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• Form mnuProspectiveFamily• Form mnuFamilyServices• Form frmFF_PF_Tracking• Service Document - Home Study• Notice of Change – Service Disposition• Foster Family Demographics
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• Form mnuFosterFamily• Foster Family Demographics• Foster Family Demographics – Program Preferences
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• Form mnuFosterFamily• Form mnuFamilyServices• Form frmFF_Contacts• Form frmFP_ContinuingEducation• Foster Family – Demographics• Notice of Change – Foster Parent• Notice of Change – Home Address• Notice of Change – Household Members• Notice of Change – Inspections and Comments• Notice of Change – Program Preferences• Notice of Change – Service Placements• Notice of Change – Service Status• Notice of Change – Social Worker Assignment
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• Form mnuFosterFamily• Form mnuFamilyServices• Foster Family – Demographics • Foster Family – Demographics (License and Review)• Service Document – Annual Review• Notice of Change – Inspections and Comments
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• Form mnuFosterFamily• Form mnuFamilyServices• Notice of Change - Case Closing• Service Document –Case Closing
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PF
Referral
Assignment
Assessment
Lead
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InitialService
Plan
Case Recording
Case Review
Case Closing
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Referral
Decline
Accept
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Referral
Assignment
Assessment
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InitialService
Plan
Case Recording
Case Review
Case Closing
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*PF CF
*Referral
*Assignment
*Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
*PF CF
* Only possible for PF status family if they have done active Foster Care with placements in the past .
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CF CF
PF CF
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
PF CF
Pg 2
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CF
CF
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Pg 3
FP1Pg 1
FP2Pg 1
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Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Pg 4
Pg 2
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Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Pg 5
Pg 3
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Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Pg 4
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PF CF
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
PF CF
Pg 2
Layout of Foster Parent 2 is exactly the same as Foster Parent 1
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CF
CF
PF CF
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
PF CF
Pg 2
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CF
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
Pg 1
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PF CF
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
PF CF
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PF CF
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
PF CF
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PF CF
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
PF CF
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CF
PF CF
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
PF CF
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Referral
Assignment
Assessment
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Referral
Assignment
Assessment
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Assignment
Assessment
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PF CF
Referral
Assignment
Assessment
InitialService
Plan
Case Recording
Case Review
Case Closing
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Assessment
Checklist
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Home Study
Assessment
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Case Recording
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Case Recording
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Checklist
Case Review
Pg 2
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Case Review
Pg 1
Pg 3
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Case Review
Pg 2
Pg 4
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Case Review
Pg 3
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Annual Review
Case Review
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Case Closing
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Assessment
InitialService
Plan
Case Recording
Case Closing
PF CF
Case Review
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Assessment
PF CF
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Case Recording
PF CF
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Case Recording
PF CF
48
Case Recording
PF CF
49
Case Recording
PF CF
Case Review
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InitialService
Plan
Case Recording
PF CF
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Case Recording
PF CF
52
Case Recording
PF CF
53
Case Recording
PF CF
54
Case Closing
PF CF
55
