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CHARTING THE WAY

for INFORMATION GOVERNANCE

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The Changing Landscape

It used to be simple…

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The Changing Landscape

…but then, digital information changed everything.

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The Changing Landscape

Enterprises will be liable for 80% of digital content at some point during its lifecycle.

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Digital information grows at about 40% year over year.

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A stack of pages that the US Code of Federal

Regulations publishes

each year would stand as high as

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53 fe

et o

r 16.

2 m

etre

s

– as high as a 3 story

house!

A stack of pages that the US Code of Federal

Regulations publishes

each year would stand as high as

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The digital universe growth

7910 x 1018 1227 x 1018 bytes

2010 2015

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The EXPLOSION

of information

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The EXPLOSION

of regulations

..over 14,000 laws

and regulations

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The EXPLOSION

of jurisdictions & repositories

Avg amount of records in a company =

75 TB = $1,275,000

Avg cost of a managed terabyte =

$17,000

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The EXPLOSION

of systems

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The EXPLOSION

Volumes of Content/

Applications

Breadth of formats

Numerous Repositories

Multiple Jurisdictions

The Information Governance Challenge

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Transform your

information into an asset

Mitigate riskReduce

costs

The Information Governance Challenge

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Information Governance Defined

Information governance enforces desirable behavior in the creation, use, archiving, and disposition of all corporate information

Laws and regulations

Processes and lifecycle

practices

Roles and responsibi-

litiesTechnologies

Metrics and auditing

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Information Governance: The Lifecycle of a Record

It used to be simple…

just declaration…

…and disposition

Ope

ratio

nal U

sage

of C

onte

nt

days weeks months years

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Information Governance: The Lifecycle of a Record

But now organizations need to incorporate the entire lifecycle of a record.

declaration

disposition

Ope

ratio

nal U

sage

of C

onte

nt

days decadesweeks months years

Anonymize RecordComply with Privacy requirements

Declassify RecordComply with government

security requirements

Move Content to Enterprise ArchivesReduce costs of storing content

Place record on litigation holdSuspend defined lifecycle

Release legal hold on record Continue lifecycle

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Information Governance:Key Questions

Are youdeleting you are required to keep?

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Information Governance:Key Questions

Are you keeping information that you could have deleted?

thereby exposing your organization to the possibility of having to provide it during legal discovery

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Information Governance:Key Questions

Can you find

the information

you need when

you need it?

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Information Governance:Key Questions

Are you securing private data

from unwanted exposure?

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Information Governance:Key Questions

Are you spendingmoney on storage

resources?you really

don’t need

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Implementing Information Governance:Expanding the Scope of Records Management

GovernancelaD

a

e S

or

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THINKBIGGER!

Information governance covers all aspects of

managing information and involves multiple

departments in an organization.

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THINK BROADLY!Information governance policies must be

deployed, managed, and enforced ina centralized manner to ensure a

consistent application of compliance across the organization.

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The only patent-pending information governance solution for in-place active policy enforcement

Policy to Enforcement to Measurement

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Risk Officer, Security Officer, Legal Counsel, Corporate RM,

Corporate IT, Privacy Officer, Compliance Officer, Other Officer

The Information Governance FrameworkLaws

RegulationsInternal Policies

Best PracticesEtc.

Steering Committee

RSD GLASS Policy Manager

RSD GLASS Governance

Manager

RSD GLASS Governance

Manager

Governance DashboardsRisk Management, Cost

Management

Jurisdiction B1Jurisdiction A3 Jurisdiction B2Jurisdiction A2

E=mail

Jurisdiction A1

ECM

SharePoint

Shared Drives

CloudStorage

Shared Drives Physical Records

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The Information Governance FrameworkRisk Officer, Security Officer, Legal

Counsel, Corporate RM, Corporate IT, Privacy Officer,

Compliance Officer, Other Officer

LawsRegulations

Internal PoliciesBest Practices

Etc.Steering Committee

RSD GLASS Policy Manager

RSD GLASS Governance

Manager

RSD GLASS Governance

Manager

Governance DashboardsRisk Management, Cost

Management

Juridiction B1Juridiction A3 Juridiction B2Juridiction A2

E=mail

Juridiction A1

ECM

SharePoint

Shared Drives

CloudStorage

Shared Drives Physical Records

Multi-jurisdiction policy management,

automatic enforcement, risk

and cost measurement for

every type of information.

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rights

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The Information Governance FrameworkRisk Officer, Security Officer, Legal

Counsel, Corporate RM, Corporate IT, Privacy Officer,

Compliance Officer, Other Officer

LawsRegulations

Internal PoliciesBest Practices

Etc.Steering Committee

RSD GLASS Policy Manager

RSD GLASS Governance

Manager

RSD GLASS Governance

Manager

Governance DashboardsRisk Management, Cost

Management

Juridiction B1Juridiction A3 Juridiction B2Juridiction A2

E=mail

Juridiction A1

ECM

SharePoint

Shared DrivesShared Drives Physical Records

Actively enforce policies across all

repositories and jurisdictions,

wherever information

resides.Cloud

Storage

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Telecom Logistics

Government

Financial ServicesInsurance

Manufacturing

About RSD:Founded in 1973 in Geneva, RSD is the leading provider of information governance (IG) solutions for the enterprise.

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Visitwww.rsd.com

for more information or

email usat info.us@rsd.com

Thank you!