Cataloger’s Toolkit Cataloger’s Toolkit Topic 2: Topic 2: Other Toolkit Other Toolkit

buttons of interestbuttons of interest

Céline CartyCéline Carty

June 2010June 2010

Email a recordEmail a record

Select a recipient or use Add to enter name & email address

Check your settings in Options>Button details>Email a record

Needle & threadNeedle & thread

Allows you to save fields from a Allows you to save fields from a variety of records and then paste variety of records and then paste these fields into other records at a these fields into other records at a later timelater time

The saved fields are retained in The saved fields are retained in memory until deletedmemory until deleted

You can change the tags (to 1XX, 6XX, You can change the tags (to 1XX, 6XX, 7XX, etc) or paste as it is7XX, etc) or paste as it is

Fixed fields editorFixed fields editor

Use up/down arrows to move around

F2 gives you list of possible values

Grey = can’t be edited; black = valid; red = not valid green = obsolete

Copy to clipboardCopy to clipboard

Can copy whole record or just record Can copy whole record or just record number into Windows clipboard, to number into Windows clipboard, to paste into other programs in formatted paste into other programs in formatted mannermanner

Go to Options>Button details>Go to Options>Button details>

to set preference for whole record or to set preference for whole record or record numberrecord number

Review & print item Review & print item recordsrecords

In Voyager, cannot view all of item record In Voyager, cannot view all of item record at once, cannot see circulation history at once, cannot see circulation history without Circ module, cannot print Item without Circ module, cannot print Item recordrecord

This button allows you to view a single item This button allows you to view a single item record, a holdings record with all attached record, a holdings record with all attached item records or a bib record with all item records or a bib record with all attached holdings and item records. attached holdings and item records.

There is also circulation history informationThere is also circulation history information You can print the displayYou can print the display

Series untraced to Series untraced to tracedtraced

If you have an authority record for the If you have an authority record for the series, then this button converts 490 -0 series, then this button converts 490 -0 (untraced) to 490 1/830 -0 (traced)(untraced) to 490 1/830 -0 (traced)

Open the series authority record, click Open the series authority record, click on the button (with a border will on the button (with a border will change multiple records, without a change multiple records, without a border changes one record at a time), border changes one record at a time), open the bib record you want to open the bib record you want to change; click on the 490/830 button change; click on the 490/830 button againagain

Toolkit will check with you about Toolkit will check with you about numbering, subtitles, etc if it is unsurenumbering, subtitles, etc if it is unsure

Find classification Find classification numbers used with numbers used with subject headingssubject headings

Enter subject heading Enter subject heading (truncation or (truncation or floating headings floating headings allowed)allowed)

Select type of subject Select type of subject heading (LCSH, heading (LCSH, MeSH)MeSH)

Select call number Select call number type (UL, LC, etc.)type (UL, LC, etc.)

Click search for Click search for results, can look at results, can look at list of bibslist of bibs

Find HeadingsFind Headings

Big Red CrossBig Red CrossSimple formSimple form

Get information Get information from an from an authority record authority record if you know that if you know that a 4XX has been a 4XX has been used as a used as a headingheading

Or from the Or from the BAM reportBAM report

Split headingsSplit headings