Office 365: A Breakdown and Analysis

Michael Noel

Michael Noel

Great to be back in Beautiful Australia!

What We’ll DiscussOffice 365 OverviewOffice 365 Components

‒Exchange Online‒SharePoint Online‒Skype for Business‒OneDrive for Business‒Yammer‒New Tools and Add-ons (Delve, Clutter,

etc.)Office 365 LicensingMigration to Office 365

Office 365 Service OfferingsWhen purchasing Office 365 licenses, you gain access to the entire stack of Microsoft’s online offerings

Exchange Online for Messaging

SharePoint Online for collaboration and document management

OneDrive for BusinessSkype for Business

Administration of Office 365Administered either through web based Admin Console

Alternatively can be administered using native PowerShell scripts

Overview of Features

50GB(+) Mailboxes for each userBuilt-in archiving and records retention optionsHigh Availability and Disaster Tolerance built-in through the use of Database Availability Groups

Essentially, the same proven technology used by Microsoft Exchange Server and used and understood by millions of Outlook users for messaging and calendaring but without the back-end server administration overhead

Exchange Online PlansExchange OnlinePlan 1

Exchange OnlinePlan 2

50GB Mailboxes / 150MB Message Send Outlook Support Web-Based Access Outlook App for Mobile Clutter / Inbox Management Document Collaboration with OneDrive for Business Office 365 Groups Third-Party Apps Extension Anti-Malware/Anti-Spam In-Place Hold Unlimited Storage Hosted Voicemail Data Loss Prevention (DLP)

Document and Records Management

Primary use case scenario for SharePoint Online

Provides for the ability to save and store documents

Advanced functionality including:‒Document check-in/check-out

‒Versioning‒Multi-authoring

Business Intelligence

Provides the ability to display business information in graphical format

Tools include PowerPivot, Excel Services, and Power View

Enterprise Search ‘Findability’ is the ability to be able to quickly and easily find relevant information

FAST Search within SharePoint provides for the following:

‒Contextual Search‒Personalized Results‒Document Preview‒Enterprise Search

SharePoint Online Plan Offerings A la carte plans:

‒ Plan 1: Basic SharePoint Functionality‒ Plan 2: Basic + Advanced Search,

BCS, InfoPath Forms Services, DLP, eDiscovery Hold and Export, Video Search, WCM, BI Center, Excel Services, PowerView, Power Pivot

Office 365 Plans (More on this) SharePoint Online is missing the

following features that SharePoint On-Premises provides:

‒ Email-enabled lists/libraries, IRM with AD RMS, PowerPoint Automation Services, Some WCM functionality, PerformancePoint Services, SQL Server Reporting Services, Scorecards and Dashboards

SharePoint OnlinePlan 1

SharePoint OnlinePlan 2

App Catalog and Marketplace

Team Sites

Work Management

External Sharing

Basic/Standard Search

Content Management

Records Management

Access Services

SharePoint Workflows

Enterprise Search

E-discovery, ACM, Compliance

Excel Services, PowerPivot, PowerView

Visio Services

Form Based Application

Business Connectivity Services

Skype for BusinessRenamed tool, previously known as Lync Online, which has been transitioned out as of 14 April, 2015

The Cloud based version of Microsoft’s On-Premises Tool for Instant Messaging, Video Conferencing, etc.

‒ Exchange 2000 Conferencing Server‒ Live Communications Server (LCS) 2003‒ Office Communications Server (OCS) 2007‒ Lync Server 2010/2013 – Lync Online‒ Skype for Business

Currently related to ‘traditional’ consumer Skype in name only, though integration is being built-in

Skype for Business Features and Plans

Skype for Business On-Premises

Skype for Business Plan 1

Skype for Business Plan 2

Rich Presence, IM (1:1 and multiparty), Microsoft Office interoperability

Public Cloud IM/P federation with Windows live

Skype Connectivity

Persistent Chat

Skype for Business to Skype for Business Calling (voice and HD video, 1:1)

Skill Search (requires SharePoint Server)

Desktop, Application, and Whiteboard Sharing

Multiparty (3+) Audio/Video/Content Sharing (Scheduled and Ad hoc)

Meeting Controls (Organizer, Lobby Experience, Join From)

Enhanced In-meeting Note Taking with OneNote Sharing

Skype for Business Audio Conferencing

Interoperability with 3rd Party Audio Conferencing Providers

Skype for Business Multi-party Video

Enterprise Voice Functionality (Incl.Malicious Call Trace, E911, Call Park)

Skype for Business Mobile Clients

Skype for Business Web App

OneDrive for Business Features Purpose-

built file sharing application

Upload and share large files with local and/or remote users

OneDrive for Business Features Choose whether files

must be shared with authenticated users or whether they can be shared with unauthenticated users

Unlimited storage space for Office 365 users *

10GB maximum file upload size

Enterprise Social and YammerEnterprise Social provides ‘Facebook for the Enterprise’ capabilities

Microsoft acquired ‘Yammer’ to provide for SaaS based Enterprise Social features

‘Free’ as part of Office 365 Enterprise or Business Plans

Added Features and Functionality

Microsoft Delve

Office 365 Groups

Office Video

Microsoft “Clutter”

Office 365 Security & Compliance Center

Office 365 Roadmap

Licensing

Office 365 Licensing – Home/Personal/Student

Office Online

Office 365 Education

Office 365 Personal

Office 365 Home (5 Users)

Price/user/month (AUD) free free $9.00 $12.00

Office on up to 5 PCs/Macs

*5 PC/Macs (Only

specific institutions)

Office on up to 5 tablets/phones

*5 Devices*Only

specific institutions)

Online Office Word/Excel/PowerPoint

Offline Storage

1TB File Storage *5GB

Skype

Office 365 Licensing – Small Business (<300 users)

Office 365 Business Essentials

Office 365 Business

Office 365 Business Premium

Price/user/month (AUD) $7.00 $13.20 $17.50

Office on up to 5 PCs/Macs

Office on up to 5 tablets/phones

Online Office Word/Excel/PowerPoint

1TB File Storage

Professional Digital Storytelling Tools

50GB Mailbox with Calendaring/Contacts

Unlimited Online Meetings with Skype for Business

Corporate Social Network

Office 365 Licensing – Enterprise/Govt/Edu Plans A la carte Plans Kiosk

PlansEnterprise/Govt/Edu Plans

Plan Office Pro Plus

Exchange Online – Plan 1

Exchange Online – Plan 2

SharePoint Online –Plan 1

SharePoint Online – Plan 2

Skype for Business – Plan 1

Skype for Business – Plan 2

K1 Exchange Online Only

E1/G1 E3/G3 E4/G4* (Expires in June 2016)

E5/G5

Price/user/month (AUD) $19.14 $5.60 $11.20 $7.00 $14.00 $5.00 $7.70 $5.60

$2.80 $11.20

$29.60

$32.50 $48.84

Office Web App (R/W) Office Web App (Read) * Full Office Pro Plus Suite Advanced Search, Access, Visio/Excel Services

Collaboration in Sites Voice / Telephony / PSTN Conf* * Voicemail / Archiving (50GB+,) DLP

Email / Calendaring Application Sharing / Multiparty / Advanced IM / Online Meetings

IM / Presence Enterprise Social External File Sharing

Migration

Authentication OptionsThe ‘default’ option is to use accounts within Microsoft’s Azure Active Directory service

Many organisations may want to consider using their own AD DS accounts

This requires either an AD FS infrastructure, third party (i.e. Okta) or Azure AD

Option 1: Use Azure AD Accounts

Option 2: Use internal AD DS Accounts

Migration to Exchange OnlinePerformed by Microsoft or partner; standard mailbox moves similar to On-Premises migration

Requires DirSync components

Use Microsoft’s bandwidth calculator to determine migration timelines

Migration to SharePoint Online or OneDrive for Business

One major factor influencing SharePoint Online migrations is how to get content into SharePoint Online

Tools from 3rd party vendors can help here

Migration to Skype for Business

Simple migration, requires only a few PowerShell scripts to change users Lync server location to the cloud

Administration done via the Office 365 Admin Console

Thank you to our sponsors!

Questions?

Michael NoelTwitter: @MichaelTNoel

www.cco.comSlides: slideshare.net/michaeltnoelTravel blog: sharingtheglobe.com

SharePoint 2013 Unleashed:tinyurl.com/sp2013unleashed