CAMPUS INFORMATION TECHNOLOGY AND ACADEMIC COMPUTINGMonthly Staff meeting

August 4, 2011

Agenda• Introductions• Strategic Agenda Update• WaveMail and Active Directory Migration• Start of Semester Activities

• Move-in Weekend• Black-out windows

• Change control• Vacations

• Major Projects• Facilities Status• Technology Connection Update• Recognition• Questions

Introductions• Students• Guests• New Staff

Strategic Agenda FY2012• Focus Areas

• Create the Technology Services Center• Integrate all public facing services and tools

• Integrate School of Medicine IT• Enhance communication

• Pace of change is accelerating

• Create administrative clarity• strategic plan• consistency and standardization

• Enhance support for research• continue strong focus on Primate Center• high performance computing support

• Enhance support for instruction

Strategy for FY12• 1) Develop a strategic agenda for the year

focused on 3-5 top level projects (July 2011)• 2) Develop a strategic plan for campus

information technology and academic computing (Fall 2011)

• 3) Develop a report of FY11 accomplishments and FY12 goals (Summer 2011)

• 4) Begin issuing a regular version of that report at periodic intervals (December 2011)

Email conversion• Everyone but three categories is moving to

Wavemail (Exchange 2010 in the cloud from Microsoft)• Blackberry users cannot transition yet (so neither should

the people who share calendars with them)• CommVault customers who have not moved their email

back• HIPPA customers

• Matt Dovie and Gina Allen are working hard leading the project and communications

Active Directory Migration• In process• Uptown and Downtown are next• Evaluation impact on printing and developing

timeline

Major Projects• Now meeting on Mondays at 10 for project reviews

• Licensing Renewals and new MacOS License (Corliss)• Cox Cable Renewal (Derek)• CRM Deployment (Derek)• Desktop Management/KASE (Randy)• Encryption (Paul)• Moodle Review (Jim)• Move-in Weekend (Larry)• Primate Center Database (Jeff)• Summer Classroom Refresh (David Z.)• Technology Services Center (Corliss/Derek)• Student Printing (Sheldon)

The Space Shuffle - Downtown1. Move Downtown Desktop Support team into adjacent suite

2. Downtown AV team clear and begin using adjacent office for staging

The Space Shuffle - Uptown1. Onsite team moves to 1334 Audubon & HTML

2. Most of Classroom & Media team moves to old SA offices

3. Repair Station moves to part of old Classroom &Media offices

4. Videoconference room moves to old Repair Station

5. Rest of Classroom & Media (David Z.) moves to old videoconference room

6. Onsite team moves to remaining Classroom & Media offices

7. Programming team moves to 1334 Audubon

8. Communication team moves within existing HTML space

9. Faculty development team (Mike & David) swaps office with computer support (John Ducote)

Technology Connection Update• Our retail arm and partner• Critical part of how we deliver service

Discussion

Recognition• Thank yous• Good job's