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Sustainable procurement: Making it happen

Dr Gordon MurrayProgramme Manager

www.idea.gov.uk

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Procuring the Future

• Lead by example• Set clear priorities• Raise the bar• Build capacity• Remove barriers• Capture opportunities

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Sustainable Procurement Policy

Member & Chief Officer commitmentRelationship with Community PlanEndorse the Small Business Friendly

ConcordatLinkage with strategic procurement

management, Efficiency Strategy and Procurement Strategy

Legal complianceClear message to be communicated

to the market and staffCommitment to act throughout the

procurement cycleCommitment to on-going

improvementPlans for reviewing effectiveness

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Category strategyMap future procurements

Adopt a risk-based approach: Identify the most important categories

Develop a clear plan for reducing adverse impacts,

and maximising positive impact, with targets

Within each business unit designate someone to target a category for improvement

Discuss with the supply market future plans & how to minimise/maximise your impacts

Specify, by preference, in performance and output standards

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Constructive dialogue with the market• Develop procurement plans and publish a ‘buyer profile’

– Future, current and past contracts?– When?– Who to contact?

• Enter into dialogue with the market on how opportunities can best encourage innovation• Enter into dialogue with the market on how opportunities can best be opened to:

– SMEs– EMBs– 3rd Sector– Promote equalities

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8. Closure / Review Need

1. Identify Need

2. Develop Business Case

3. Define Procurement Approach

4. Supplier Appraisal5. Tender Evaluation

6. Award Contract

7. ManageImplementation

of Contract

Utilise Gateway Stages ‘Peer Review’

Challenge

Challenge

Challenge

Challenge

Challenge

Challenge

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Keeping on track: KPIs

• LIB/P8: % of framework agreements & contracts awarded following best practice on sustainable procurement• LIB/P9: % of corporate spend placed with SMEs• LIB/P10: % of corporate spend including grants placed with the 3rd sector• LIB/P11: percentage of corporate spend placed with EMBs • LIB/P31: Equal opportunities in contracts• LIB/P32: EMB satisfaction with the council• LIB/P33: SMEs’ satisfaction with the council• LIB/P34: 3rd sector satisfaction with the council

www.idea.gov.uk

Sustainable procurement: Making it happenDr Gordon MurrayProgramme Manager - Procurement

www.idea.gov.uk