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Collaboration vs Meetings in Scrum
Halyna Levko
Definition
Collaboration - when you work together with another person or group to achieve result.
Common way of collaboration is to have
Meeting
Effective Meetings: Attributes
1.They achieve the meeting's objective.
2.They take up a minimum amount of time.
3.They leave participants feeling that a sensible process has been followed.
Meeting Components
●Content
●Interaction
●Structure
Approaches: Define objective
1.Ask yourself “At the close of the meeting, I want the group to …”
2.Based on item #1 build agenda. Circulate it amongst participants upfront the meeting
3.Inform participants what role they are expected to perform
Meeting typesMeeting type Objective Scrum Meetings
Feedforward (status reporting and new information presentations
Are you getting status reports?Are you communicating something?
● RS stand up meeting● Regular Technical Improvements
session with SM● Demo Session
Problem-Solving
Decision - Making Do you want a decision? ● QA regular Sync Up session ● Management Retrospective● Internal Retrospective session
Planning Are you making plans? ● Regular Release Meeting● Upcoming sprint backlog refinement● Internal sprint backlog refinement ● Acceptance criteria session● DevOps story time & planning● Planning
Innovation (Brainstorming) Do you want to generate ideas? ● Internal Technical Improvements session
Approaches: Use Time Wisely - Be prepared
- Everything what can be done outside the meeting should be.
- Critical person should not be late.
- Everything on the meeting should stick to its objective. Otherwise it should not be included.
- Do not wait for latecomers . Start on time and finish on time
Approaches: Leave participants feeling that a sensible process has been followed.
Control dominating participants
Ensure the meeting stays on topic.
Note items that require further discussion and tasks generated on the meeting
Do follow-up.
50 / 50
Will the meeting be effective?It depends on both initiator and participants
evenly.
Just DO it !
