HANDS ONINTERVENTION METHOD (Remedial Plan)

D. 2451 – Alexandria 23 February 2017RC Malik Aviral PDG/ in Zone 20B

2016

Membership Growth

OUR SUBJECT TODAY

2016

1.Club Membership Description/Status

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Focus on Membership Development fields like:

*Attraction *Retention*Extension (district case, to help it)

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2.SWOT Analysis for each Development

field

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The first step in creating or refining your plan is to assess the current state by conducting a SWOT analysis, which analyzes club’s:

*Strengths*Weaknesses *0pportunities *Threats

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ASSESS THE CURRENT STATE

HELPFUL(for your objective)

HARMFUL(for your objective)

Strengths• _____• _____• _____• _____• _____

Weaknesses• _____• _____• _____• _____• _____

Opportunities• _____• _____• _____• _____• _____

Threats• _____• _____• _____• _____• _____

INTE

RN

AL

EX

TER

NA

L

SWOT matrix

2016

FOR ATTRACTION: (e.g.)To attract new members in your club:

*Which are your club’s strenghts?*Which are your club’s weaknesses?*Which are your club’s opportunities?*Which are your club’s threats?

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FOR ATTRACTION: (e.g.)To attract new members in your club:

*Which are your club’s strenghts?

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?

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*Your club’s strenghts?

• A deep rooted past and history• Having members who take charge in

district level and their support• Being in good relations with the district

and other clubs

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*Your club’s strenghts?

• Having completed effective projects in the past

• Having two members who are renowned and have effective names in our enviroment

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FOR ATTRACTION: (e.g.)To attract new members in your club:

*Which are your club’s weaknesses?

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?

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*Your club’s weaknesses?

• Difficulty of recruiting new members• Follow-up of past projects • Low participation of club members in

projects

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*Your club’s weaknesses?

• Budget deficit(our club has dept from the past)

• Projects being financed by fees instead of fun raising projects

• Lack of Rotary knowledge and trained club members

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*Your club’s weaknesses?

• Lack of motivation of club members• Experienced, potential leader members

are low• Not having enough projects to raise funds• Not having enough sustainable and

effective projects

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*Your club’s weaknesses?

• Friendship and acquaintanceship between members not being at the desired level

• Attendance percentage not being at the desired level, non-attendance becoming a habit for some members

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FOR ATTRACTION: (e.g.)To attract new members in your club:

*Which are your club’s opportunities?

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?

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*Your club’s opportunities?

1-We have many professional people around us who may be potential Rotarians 2- Our club’s meeting hotel is at a central part of the city and is easily accesible

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*Your club’s opportunities? 3- There are three old Rotaract clubs in our city and there are many ex-Rotaracts 4- Our city’s previous municipality mayor is our club member

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FOR ATTRACTION: (e.g.)To attract new members in your club:

*Which are your club’s threats?

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?

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*Your club’s threats?

1- Our club is in debt from past activities, this may be a burden on new members 2- Usually evening meetings are preferred, our club’s meeting is at lunch

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3.What are your club’s Priorities

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For example, you can select:

«Increase Attraction»or

«Improve Retention»or any other devolopment field…

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Let’s work on

«Increase Attraction»

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4.Which will be your club’s directions to increase attraction?

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?

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Directions can be: *Improve the gender diversity rate, for example recruit women Rotarians*Improve the age diversity rate of our members by increasing the number of Rotarians under the age of 40

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Directions can be:

*Recruit alumni, rotaractors, etc.

*Improve the racial/ethnic diversity rate of our members.

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5. Identify some goals for each direction

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For the direction,

*Improve the gender diversity rate, for example recruit women Rotarians!

Please create a goal?

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Goals could be: *Improve the gender diversity rate by at least 2 percentage points, for example recruit «2» women to become Rotarians

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For the direction,

*Improve the age diversity rate of our members by increasing the number of Rotarians under the age of 40.

Please create a goal!

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Goals could be:

*Improve the age diversity rate of our members by increasing the number of Rotarians under the age of 40, for example recruit «4» new members under the age of 40.

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Goals could be: *Recruit alumni, Rotaractors… For example recruit «2» former Rotaractors.

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Goals could be: *Improve the racial/ethnic diversity rate of your members by at least 2 percentage points. Note: According to Presidential Citation awards 2016-17

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6.For each goal define an Action Plan

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6.For the goal *Improve the gender diversity rate by at least 2 percentage points, for example recruit «2» women to become Rotariansdefine an Action Plan?

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?

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Action Plans for goal 1Action-1a: Contact with women organizations

Action-1b: Ask to Rotary foundation committee for woman foundation alumnus

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Action Plans for goal 1Action-1c: Ask to district Rotaract representative and district Rotaract committee chair for woman Ex-Rotaractors

Action-1d: Ask to parents of Rotaractors / Interactors

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6.For the goal *Improve the age diversity rate of our members by increasing the number of Rotarians under the age of 40. For example recruit «4» new members under the age of 40. define an Action Plan?

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?

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Action Plans for goal 2Action-2a: Ask to Rotary foundation committee for foundation alumnus, age less than 40.

Action-2b: Ask to district Rotaract representative and district Rotaract committee chair for Ex-Rotaractors age less than 40

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Action Plans for goal 2Action-2c: Contact with Chamber of Commerce for young professionals.

Action-2d: Try to contact with IT Professionals

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Action Plans for goal 2Action-2e: Try to contact with Social Clubs for young professionals

Action-2f: Try to contact with Traders’ Association for young professionals

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6.For the goal *Recruit alumni, rotaractors, etc. For example recruit «2» former Rotaractors.define an Action Plan?

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?

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Action Plans for goal 3Action-3a: Ask to district Rotaract representative and district Rotaract committee chair for Ex-Rotaractors.

Action-3b: Ask to your club’s Rotaractors if ex-Rotaract would like to be come member

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Action Plans for goal 3Action-3c: Ask to Rotarians who are ex-Rotaracts if they have some ex-Rotaract friends to become Rotarian.

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For each goal define; *activities, *timing, *monitoring, *evaluation, *indicators, *results, *responsibilities

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For each goal define;

*activities, Let’s remember Goal-1: Improve the gender diversity rate by at least 2 percentage points, recruit «2» women to become Rotarians

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For Goal-1: Improve the gender diversity rate by at least 2 percentage points, recruit «2» women to become Rotarians

What kind of activities can we organize?

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?

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Activities for goal-1:

1-You can invite a popular woman speaker from a woman organization. By this occassion you can also invite her members from same organization to your club meeting

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Activities for goal-1:2-You can invite a woman foundation alumnus or alumni to one of the club projects to work together.

3-You can organize a meeting for ex-women Rotaracs and introduce your club to them. Club history, main club projects in the past…

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Timing for goal-1:

What about timing?

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?

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Timing for goal-1:

After the summer holiday period, starting from «1st of September, till end of March». In the same term to be able to give orientation training to new members…

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Monitoring for goal-1:

How can we monitor the goal 1?

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?

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Monitoring for goal-1:

One of club members takes some notes during the activity. Prepare a report of the activities, for example how many women speakers did we invite to the clubs, what was/were the subjects of her/them?

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Monitoring for goal-1:

How many other women from the same organization did attend with the speaker? How many women foundation alumnus did join to our projects etc…

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Evaluation for goal-1:

How can we evaluate the goal 1?

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?

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Evaluation for goal-1:

If we suceeded to recruit new women members, which points are important for us to be successful? If we can not recruit new woman members by these activities, what could be our faults? What other activities can we organize more?

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Indicators for goal-1:

What could be the indicators of the goal 1?

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?

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Indicators for goal-1:

How was the interest to her? How many ex-women Rotaracts did attend to our introducing meeting? How many of them were interested in our club? How many projects did we invite the foundation alumnus? How was their interest?

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Results for goal-1:

You should give the results of your goal 1!

How?

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?

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Results for goal-1:

At the end of the time period we targeted, -in our case at the end of April- how many new woman members did we recruit to our clubs? Are we successful in our goal or not? If we couldn’t be successful, what could be the reasons?

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Responsibilities for goal-1:

Who will be responsible for the actions?

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?

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Responsibilities for goal-1:

For action 1a: Ahmed, Salwa, Mohammed, will be responsible,For action 1b: Adel, Abdul Hamid will be responsible,For action 1c: Asaad, Bashaer, Jamil, Mustafa will be responsible,

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SMART Goal Features,A Goal should be;*Specific*Measurable*Attainable(reachable)*Realistic*Timely

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Is our goal at below SMART Goal?

*Improve the gender diversity rate by at least 2 percentage points, for example recruit «2» women to become Rotarians

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Is our goal at below SMART Goal?

*Is it Specific?*Is it Measurable?*Is it Attainable(reachable)?*Is it Realistic?*Is it Timely?

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*Is it Specific? YES!*Is it Measurable? YES!*Is it Attainable(reachable)? YES!*Is it Realistic? YES!*Is it Timely? NO!

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To be a SMART Goal, we should add a time period…

For example:«Between 1st September and 30th March»

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Thank You

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