Executive Conference & Networking EventParis, FranceNovember 2, 2014

INTRODUCTION

Banks Sadler is a globally recognized meeting management services company. Operating out of London, York, Dusseldorf, Paris and New York we handle over 15,000 venue find bookings and 400 event management projects yearly for a range of corporations, SMEs, government departments and associations. We pride ourselves on saving clients an average of 31% against published prices because our $200m+ buying power means we drive down costs. But the backbone of our business is, and always has been, our client relationships and we employ only the best people to cultivate those relationships.

We sincerely appreciate and respect the opportunity to present our recommendations for your Executive Conference & Networking Event. Enclosed you will find our proposal, pricing and summary.

SPECIFICATION

Executive Conference & Networking Event► November 2, 2014 – 4PM – 8PM

► 50 attendees

► Networking with announcements and casual presentations

► Room set-up:

– Option 1 – high boy and cocktail tables, butler passed hors d'oeuvres, champagne tasting, open bar

– Option 2 - Round tables, butler passed hors d’oeuvres, champagne tasting, sit down dinner

► Purpose is to engage in open conversation and networking – not structured meeting

OPTION 1

Le Royal Monceau – Raffles Paris

Located on the prestigious Avenue Hoche, only steps away from the Champs-Elysées, Arc de Triomphe and elegant Parc Monceau, Le Royal Monceau Raffles Paris is ideally located for guests to fully experience the rich and vibrant atmosphere of Paris.

► 45 min from both airports, Roissy Charles de Gaulle and Orly.► 15-20 min from Eurostar station – Gare du Nord.► 30 min from Gare de Lyon.

OPTION 1

Le Royal Monceau- Raffles ParisNetworking and Cocktail Reception

Date Space Time Set-up/F&B/Notes Location

Day 1 Registration   (1) 6 foot Duhayon, Bermond and Junot Rooms Foyer 

Day 1 Networking Event & Presentations

4:00PM – 8:00 PM

High boy and cocktail tablesBuffet stationButler passed hors d'oeuvresChampagne TastingFood or beverage action station

Duhayon, Bermond and Junot Rooms

Networking and Seated Dinner

Date Space Time Set-up/F&B/Notes Location

Day 1 Registration   (1) 6 foot Duhayon, Bermond and Junot Rooms Foyer 

Day 1 Networking Event & Presentations

4:00PM – 8:00 PM

Round tablesButler passed hors d'oeuvresChampagne Tasting3 Course Dinner

Duhayon, Bermond and Junot Rooms

OPTION 1

Le Royal Monceau – Raffles, Paris

Buffet and bar set up

Networking, champagne tasting, and presentation(s), reception or dinner

ECONOMICS

Based on 50 attendees

EVENT COSTS

MANAGEMENT FEE

STAFFING

OPTION 1A €14,060.00 €3,349.92* €900.00**

OPTION 1B €18,060.00 €3,349.92* €900.00**

ESTIMATED TOTALSOption 1A = €18,309.92Option 1B = €22,309.92

*Discounted from $6,500.00 to $4,500.00**Estimate to include 1 staff person

OPTION 2

Mandarin Oriental - Paris

In the heart of one of the world’s most beautiful cities, Mandarin Oriental, Paris welcomes you with style, luxury and warmth. Situated on rue Saint-Honoré, one of the most fashionable streets in the world, Mandarin Oriental, Paris lies in the heart of this wonderful city. Surrounded by haute couture and only steps from the Louvre, our hotel exudes a timeless elegance with beautiful interiors, dining by Thierry Marx, a serene spa and legendary service.

► Close to Place Vendôme► Only minutes from the elegant Tuileries gardens, the Louvre and Opera Garnier► In the heart of Paris’ haute couture neighborhood

OPTION 2

Mandarin Oriental - ParisNetworking and Cocktail Reception

Date Space Time Set-up/F&B/Notes Location

Day 1 Registration   (1) 6 foot Jasmin and Darjeeling Room(s) Foyer

Day 1 Networking Event & Presentations

4:00PM – 8:00 PM

High boy and cocktail tablesBuffet stationButler passed hors d’ouevresChampagne TastingFood or beverage action station

Jasmin and Darjeeling Rooms

Networking and Seated Dinner

Date Space Time Set-up/F&B/Notes Location

Day 1 Registration   (1) 6 foot Jasmin and Darjeeling Room(s) Foyer

Day 1 Networking Event & Presentations

4:00PM – 8:00 PM

Round tablesButler passed hors d’ourvresChampagne Tasting4 Course Dinner

Jasmin and Darjeeling Rooms

OPTION 2

Mandarin Oriental – Paris – Jamin and Darjeeling Rooms

Buffet and bar set up

Networking, champagne tasting, and presentation(s), reception or dinner

ECONOMICS

Based on 50 attendees

EVENT COSTS

MANAGEMENT FEE

STAFFING

OPTION 1A €10,070.00 €3,349.92* €900.00**

OPTION 1B €13,900.00 €3,349.92* €900.00**

ESTIMATED TOTALSOption 1A = €14,319.92Option 1B = €18,149.92

**Discounted from $6,500.00 to $4,500.00**Estimate to include 1 staff person

OPTION 3

Clipper Paris

The Paris Clipper is moored at some cables lengths from the Eiffel Tower. This ship of exception with its eclectic decoration, designed in the spirit of the classical yacht can accommodate up to 150 persons, for an amazing cruise on the Seine. The first Superyacht of the capital, the Paris Clipper is proud to present a new concept, an attractive and original way to meet in Paris from a place totally dedicated to the prestige yachting.

OPTION 3

Clipper ParisNetworking and Cocktail Reception – The Terrasse Hotel

Date Space Time Set-up/F&B/Notes Location

Day 1 Registration   (1) 6 foot On board the Clipper

Day 1 Networking Event & Presentations

4:00PM – midnight OR

8:00PM – midnight

Rental package of the boat from 4pm to midnightSeated dinnerWelcome Champagne glass and canapésA 2 and a half hour cruiseThe whole boat (including the deck) will be at your disposal, at your convenience.

The Clipper Paris

ECONOMICS

Based on 50 attendees

EVENT COSTS

MANAGEMENT FEE

STAFFING

PARIS YACHT – THE CLIPPER

€19,250.00 €3,349.92** €900.00***

ESTIMATED TOTALOption 4 = €23,499.92

*Discounted from $6,500.00 to $4,500**Estimate to include 1 staff person

CONCLUSION

On behalf of the entire company, thank you for considering Banks Sadler as your partner in this important event. With over 30 years of experience in the industry, Banks Sadler has been a partner to some of the largest and smallest companies at every stage. Our experience will most certainly be an asset to Canonical and we are eager to put our knowledge to practice with this executive conference program.

We believe that successful relationships are built on dedication, trust, performance and value. It is this philosophy that has been the foundation of long term, sustainable partnerships we share with our existing clients. To that end, we look forward to designing an event including our highest level of service. We appreciate the opportunity to forge a new partnership and are ready to prove that we are the right supplier for Canonical.

Thank you sincerely for the opportunity and we look forward with much enthusiasm to our potential partnership.