SAPHuman Capital Management Components Overview

Rapture, Principal Consultant- SAP HCM & Success Factors

Budgeting/ workforce planning exercise/ new org exercise

Vacancy created through Org Management

Ahmed applies for vacancy through e-recruitment

Ahmed is interviewed, accepted, and hired

Ahmed is hired and assumes responsibilities

Employee Self Service

Ahmed Clocks In and Out every day

Ahmed applies for Trip Approval

Ahmed settles trip expenses upon return

Manager assesses Ahmed’s Performance in the previous period

Ahmed receives a bonus for a job well done!

Ahmed gets paid his bonus and salary at

the end of the month

Contract is renewed

Ahmed gets promoted

Ahmed assumes his new

responsibilities in a new organization

Ahmed discusses his career options with his Manager

Ahmed develops his skills

Ahmed violates org policies

Disciplinary action

Ahmed is Terminated/ Separation

Employee Li

fe Cycle

Objective

s

Why Organization Management 1. OM helps to maintain the hierarchy structure2. It gives authorization to control the organization structure3. It helps in creating verticals of business4. Automation of work flows. (Relationships)5. Manpower planning6. Planned job descriptions for employees (Assignment)7. Planned compensation for jobs (predefined budgets)8. Structural authorizations (Access)

What is Organization management 1. Organization Management (OM) is one of the fundamental HCM

sub modules.2. OM comprises of several components, known as Objects. E.g.

Organization, Position, Person.3. Manages the organizational structure comprising of

Organizational Plan which shows hierarchical relationship between OM objects.

4. Organization Management is the basis of defining reporting structure and workflow.

5. OM provides a comprehensive view of the organization in past, present & future.

6. To execute end-to-end business scenarios, the module is integrated with other HCM sub-modules.

7. OM reporting structure is maintained by establishing position to position relationship in organization unit.

Organizational objects Org. keyOrganizational unit OJob CPosition SPerson PCost center KTask TTask group Ts

1. Object – 10002. Relationships - 10013. Description - 10024. Department/staff - 10035. Character - 10046. Planned Compensation - 10057. Restrictions - 10068. Vacancy - 10079. Account Assignment - 100810. Health Examinations - 100911. Authorities/Resources - 101012. Work Schedule - 101113. Employee Group/Subgroup - 101314. Obsolete - 101415. Cost Distribution - 101816. Quota Planning - 101917. Address - 102818. Mail Address - 1032.

List o

f OM

Info

types

.

Organization Management

Overview of HCM Core Modules Personnel Administration

PA - Master Data

Overview of HCM Core Modules Personnel Time ManagementTime off as well as time worked is tracked and accounted for in Time Management.

TM allows:

To create and assign various work schedules to employees, defining both their working hours and nonworking hours, such as holidays, breaks.

To manage leave and illness times

Plan the workforce requirements situation

Valuate attendance and absence times to manage time accounts

Overview of HCM Core Modules : Time Data Recording

Time recording can be done in number of ways, depending on the operations of each entity.

You can record time actively, meaning that all working time as well as time off is entered into the system.

Also, you can record time as an exception basis, meaning you are assumed to be working your schedule hours unless you say otherwise. In this scenario, you typically only report absences, such as sick time or vacation.

Additionally, the SAP system can accept time from other systems, such as time clock in/out or card system.

Overview of HCM Core Modules : Payroll Overview

• Standardized data retention enables you to use master data and other payroll relevant data from Personnel Administration.

• Time data, entered via Time Management, is automatically included in the Payroll and is valuated during the payroll run.

• Information on expenses and payables from Payroll is posted for accounting directly in Financial Accounting, and you assign the costs to the appropriate cost center. You can also control the financial system of third-party providers.

You can use this component to calculate the remuneration for work done for each employee.

Overview of HCM Core Modules Payroll Overview

Overview of HCM Advanced Modules

Overview of HCM Advanced ModulesEmployee Self-Service (ESS)

Employee Self-Service (ESS) software delivers the personalized information, tools, and services your employees need to do their jobs, manage their own important life and work events, and focus on contributing to business goals.ESS - is a web enabled tool used by employees to update own data or to access services for various business functions.

In this way, employees can keep their own data up-to-date, while simultaneously reducing the number of time-consuming and expensive activities performed by the Human Resources Department.

Overview of HCM Advanced Modules :ESS - Overview

• View Profile• Bank Details

• Display salary statements

• Display address• Change address

• Creating leave request• Return from leave• Leave overview

Working Time

Address Book

Personal Information

Benefits & Payment

Overview of HCM Advanced Modules :MSS Overview

• Manager Self-Service equips your managers with tools that make it easier to complete daily tasks – from routine HR transactions to compensation assessments. With a global view of employee information at their fingertips, managers can complete processes more quickly and make better, faster decisions.

• MSS - Manager Self-Service is a web enabled tool which enables managers to keep their own data up-to-date, while simultaneously managing their team various activities.

• Empower managers to have a quick overview of their team activities and information as and when required.

Overview of HCM Advanced Modules MSS - Key Activities

•

Work Overview

Team Information

ReportsOrganization Chart

Team Graphical Display

TasksNotificationsTracking

General InformationLeaves

ECC ReportsBI Reports

Overview of HCM Advanced ModulesTravel Management

Overview of HCM Advanced ModulesTravel Management

• Plan trips based on the travel requests.• Tracking of the approval status and display

trips details and view them at a later date.• Booking advance in the request stage makes

the settlement more accurate.

Overview of HCM Advanced ModulesPerformance Management

The PM module is part of the Talent Management which is an integrated part of the SAP HCM.

It is a complete process that integrates company planning and initiatives with measurable employee objectives, appraisals, feedback and compensation administrations.

Its main purpose is to assess the employee performance over the year by the setting goals and see if it were achieved.

Employee performance management with SAP ERP HCM helps you plan, assess, improve, and analyze the performance of your workforce.

Overview of HCM Advanced Modules : Performance Management Benefits

• Specific training requirements are created and cascaded to the specific employees

• Utilization of automated workflows for approvals and notification of employees and managers

• Managers and Employees are able to access the Performance Appraisal documents through the Portal

• Availability of pre-defined template

• Standardized tool for review

• More open communications at all entity levels

Overview of HCM Advanced ModulesPersonnel Cost PlanningPersonnel Cost Planning focuses on a company’s personnel costs such as:

Wages and salariesAllowances Employer contributions to social insurance etc.

PCP helps to:To determine the current personnel costs as well as experiment with future costs by creating different scenarios.To work with costs that are not directly related to salaries and allowances. For example, calculate education and training costs.

PCP offers various display options such as:

Download cost data into EXCEL spreadsheets.

Display cost data and plan scenarios as bar charts in SAP BI Reports.

Overview of HCM Advanced ModulesPCP – Generic Process

Overview of HCM Advanced ModulesEnterprise Compensation ManagementThe SAP HCM Enterprise Compensation Management (ECM) module supports larger organizations in defining, streamlining, and putting into practice a strategic performance-based compensation program throughout the organisation.

Main components of ECM are: Compensation Administration Long Term Incentives Budgeting Job Pricing

However as part of the Mawared project we will be focusing on Compensation Administration and Budgeting.

Overview of HCM Advanced ModulesECM - Budgeting

Compensation Budgeting will be done at each entity level as per their Personnel Cost Planning, and the Budgets are created from the Personnel Cost planning proposals.

The following parameters are taken as base for Budgeting:

• Personnel Cost Planning/ Manpower Planning

• Encouragement Performance Bonus and Salary Increase

These parameters determine the budgeting guidelines and also the way forward for the financial year.

The Budgeting component in SAP enables creating, modifying, and monitoring compensation-related budgets within the organization.

Overview of HCM Advanced ModulesECM – Compensation Administration

Compensation Administration lets you:

• Perform compensation reviews including fixed pay, variable pay.

• Apply eligibility rules and guidelines based on different criteria such as performance ratings.

• Implement approval cycles if required feedback, and compensation administration.

Overview of HCM Advanced ModulesECM - Integration

Overview of HCM Advanced Modules E-Recruiting

SAP E-Recruiting provides a suite of tools to create and approve job requisitions and post the jobs.

Allows candidates to register and apply for job or submit applications.

Applicant tracking and reporting functions help organize the processing of job applications and monitor the effectiveness of the recruiting organization.

In SAP E-recruiting you can monitor each step in the recruiting process.

Overview of HCM Advanced Modules E-Recruiting process

Requisition Candidadate Pre-selection

Candidate Assessment

Candidate Hiring /

Requisition Closing

These are 4 stages of the recruitment processes:

The recruiting lifecycle follows a four-step process from requisition creation through the hiring of the candidate and closure of the requisition.

Overview of HCM Advanced ModulesC&SP and Personnel Development

• SAP Personnel development and Career & Succession planning lets you avoid business disruption when key

positions are vacated by helping you proactively identify, develop, and track high-potential employees best

suited to fill those positions.

• You can prepare future leaders for new positions from within.

• You can identify successors for key positions before the positions are vacated.

• HR can create a talent profile of every employee. Using the talent profile, they can identify the top talents

• During talent calibration, line managers can discuss the performance and potential of all employee.

Overview of HCM Advanced ModulesPersonnel Development

Overview of HCM Advanced ModulesC&SP

Overview of HCM Advanced ModulesLearning Solution (LSO)

• SAP Learning Solution enables the organizations to provide learning opportunities to their employees anytime anywhere.

• By managing enterprise learning with the SAP Enterprise Learning environment, Entities can structure, deliver and track knowledge transfer.

• Learning Portal can be accessed by staff to complete their trainings.

• Training administrators use the Learning Portal to identify courses and assign them to employees.

SAP ERP HCM Learning Solution, or simply Learning Solution for short, is the SAP module for managing, tracking, and deploying a variety of learning courses.

Thank You