PAYROLL 101:

OVERVIEW OF

PAYROLL TOOLS

AND TECHNOLOGY

Payroll is often complicated by employee turnover,

changing regulations, and other factors.

Fortunately, various payroll tools are available to simplify

the process.

Most Common Payroll Tools

In-house Payroll Processing

Most Common

Payroll Tools

This option is most viable for extremely small workforces

– that is, fewer than 10 employees with little variation in

weekly schedules. In these cases, onsite employees can

generally use payroll software to manage the process.

In-house processing can also be more costly than a high

quality, scalable outsourced payroll.

In-house Payroll

Processing

Bookkeepers And CPAs

Most Common

Payroll Tools

These individuals typically prepare payroll and tax

records, but may not offer tax filing services.

Responsibilities ultimately lie with you, the employer –

not bookkeepers or CPAs, so it is crucial to ensure these

professionals remain up-to-date and flexible regarding

changing regulations.

Bookkeepers And

CPAs

Online Payroll Services

Most Common

Payroll Tools

These payroll professionals handle everything from

direct deposits to automatic deductions, paychecks, and

more.

Online payroll entities enable employers to manage and

monitor payroll from a secure web browser at any time

of the day or year. Additionally, employee vacation, sick

time, and other data can be integrated into the system.

Online Payroll

Services

Are You Utilizing Human

Capital Management?

Referred to as Human Capital Management (HCM), this

software is capable of managing Human Resource

matters in addition to payroll processing.

With the growing popularity of cloud services, these

platforms can also operate within clouds.

Are You Utilizing

Human Capital

Management?

HCM Software Features

Time Clocks

This feature can pull relevant information directly from

the system, whether the system consists of badge

readers, time clocks, attendance recorders, or security

access authorizers.

HCM Software

Features

Pay Types

Software tools can accommodate a variety of pay types

and labor classes, based either on flat amounts or

percentages. They can also be programmed to changes

in pay rates, such as those based on performance and

probationary periods

HCM Software

Features

Leave Tracking

As the term implies, this feature enables the tracking of

available paid time, such as sick time, holidays, vacation

days, parental leave, and bereavement. Requests for

time off can also be submitted and recorded through this

software.

HCM Software

Features

Payroll Processing

This feature allows for payroll processing based on a

number of factors, including departments, work

locations, earning types, deductions, benefits, and tax

categories. Payments can be programmed to include

both paper checks and direct deposits.

HCM Software

Features

Deductions

As you know, payroll deductions sometimes vary widely

among employees. Common deductions include student

loan payments, garnishments for child support, union

dues, and retirement plans.

HCM Software

Features