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Project Management Office Project Management Office MethodologyMethodology
Josh FolgadoBusiness Enterprise Architect
Company XCompany X
Standards used: Standards used: Prince2/PM2Prince2/PM2 for Project for ProjectTOGAFTOGAF for Process and for Process and DocumentationDocumentationZachmanZachman for Enterprise for Enterprise
AgendaAgenda Purpose of Discussion
Proposed Project Management Process
Some Project Examples
Zachman Framework
What/how information is gathered duringProject Process using Framework
The Project Template (TGL):Transformation Governance Log
Open discussion on project methodology
Purpose of DiscussionPurpose of Discussion• Meet with all HoU’s, Direction and Director
• Learn about proposed Project Management Methodology,get your feedback for refinement and how to use it
• Need your support for delivering uniform Project Management Services - for both the Business and IT, i.e. business projects, competitions, IT application development, etc.
• Active engagement to implement 1st best-practice:Business Process Reengineering (BPR)Business Process Reengineering (BPR)
• Launch the Project Office in early 201x
• Discover and help fine-tune single document (TGL) that keeps all information regarding project
AgendaAgenda Purpose of Discussion
Proposed Project Management Process
Some Project Examples Zachman Framework
What/how information is gathered duringProject Process using Framework
The Project Template (TGL):Transformation Governance Log
Open discussion on project methodology
Project Management ProcessProject Management ProcessClosurephase
Executionphase
Initiationphase
Start-upphase
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality street
NO
Project Management ProcessProject Management Process
YES
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Project Management ProcessProject Management Process
• Project Intake:
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Project Management ProcessProject Management Process
– Assess impact and strategic needs of organisation
– Why are we doing this work; what is the benefit to the organisation
– What business services will be delivered to the project and draft subsequent dependencies
– Discuss with all involved parties; inform and involve everyone concerned for best understanding and focus of deliverables
Architecture is responsible for project intake
Programme manager agrees schedule based on resources,criteria, priorities and impact to the organisation
• Project Impact:
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Risk factor Rating Solution complexity Low/Medium/High Technical standards compliance Low/Medium/High Project size and complexity Low/Medium/High Business strategy Low/Medium/High Business impact Low/Medium/High Business compliance Low/Medium/High Security threats Low/Medium/High Information sensitivity Low/Medium/High Data models Low/Medium/High Impact on infrastructure teams Low/Medium/High
Project Management ProcessProject Management Process
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Service
Intake
PSA
Approval
Health Check
Final Audit
Project Management ProcessProject Management Process
MediumImpact
Mandatory
Recommended
Mandatory
Recommended
Mandatory
HighImpact
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
LowImpact
Mandatory
Optional
Recommended
Optional
Recommended
• Project Start Architecture
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Project Management ProcessProject Management Process
– Which borders will the project have to respect
– Identify steps and milestones for project, i.e. building blocks
– What business services are involved and subsequent dependencies
Architecture is responsible for project start architecture
– Creation/updating of enterprise blueprints for solution
Final agreement on project’s deliverables and schedule
• Project Start Architecture– Which borders will the project have to respect– Identify steps and milestones for project, i.e. building blocks– What business services are involved and subsequent dependencies– Creation/updating of enterprise blueprints for solution – Final agreement on project’s deliverables and schedule
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Project Management ProcessProject Management Process
• Architecture Conformity Approval
Architecture is responsible for conformity approval
Sign-off by project owner and architecture on how the project is to be done by the applicable business services
Inform project office on execution status
• Project Health Check
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Project Management ProcessProject Management Process
– In depth examination of the project's deliverables and their alignment with approval/recommendations and/or architecture standards, guidelines and principles or additional change requests
Programme manager may set multiple health checks for projects, depending on risk and project complexity
– Manage feature creep with programme manageri.e. change requests
Health checks can be called at anytime by programme manager
Architecture is responsible for health checks and reports results to programme manager
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Project Management ProcessProject Management Process
• Final Conformity Audit– Check and confirm final project deliverables are in line with agreements
with business service that owns project
Project owner signs-off project
Architecture is responsible for final audit, working along with programme manager and business owner
Project office finalises and closes TGL document
– Verify that enterprise models are updated, according to final solution
AgendaAgenda Purpose of Discussion
Proposed Project Management Process
Some Project Examples EPSO Zachman Framework
What/how information is gathered duringProject Process using Framework
The Project Template (TGL):Transformation Governance Log
Open discussion on project methodology
Project Services - Low Impact ExamplesProject Services - Low Impact Examples
• Study to replace Company X logo
• Cleaning of content in databases
• Rearrange the parking area
Project Services - Medium Impact ExamplesProject Services - Medium Impact Examples
• Multiple BPR Projects for process improvement
• New regulations to be adopted in financial systems
• Smaller competitions
Project Services - High Impact ExamplesProject Services - High Impact Examples
• Moving of IT to external entity
• Larger competitions
• Restructuring of Business Services
AgendaAgenda Purpose of Discussion
Proposed Project Management Process
Some Project Examples Zachman Framework
What/how information is gathered duringProject Process using Framework
The Project Template (TGL):Transformation Governance Log
Open discussion on project methodology
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface Presentation
Security Specification
Organisation
Business Locations
Environments and Locations
Technology Platforms
Physical (network)Design
Hardware and Network
Specifications
Network
Business Functions and
Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEnterprise ArchitectureEnterprise Architecture
What How Where Who When Why
Zachman FrameworkZachman Framework
A1
A2
A3
A4
A5
B1
B2
B3
B4
B5
C1
C2
C3
C4
C5
D1
D2
D3
D4
D5
E1
E2
E3
E4
E5
F1
F2
F3
F4
F5
A6 B6 C6 D6 E6 F6
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Focus during start-up phase
Project Services and FrameworkProject Services and Framework
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface Presentation
Security Specification
Organisation
Business Locations
Environments and
Locations
Technology Platforms
Physical (network)Design
Hardware and Network Specifications
Network
Business Functions
and Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEAEA What How Where Who When Why
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Focus during initiation phase
Project Services and FrameworkProject Services and Framework
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface Presentation
Security Specification
Organisation
Business Locations
Environments and
Locations
Technology Platforms
Physical (network)Design
Hardware and Network Specifications
Network
Business Functions
and Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation
Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEAEA What How Where Who When Why
Focus during start-up phase
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Focus during initiation phase
Focus during execution phase
Focus during start-up phase
Project Services and FrameworkProject Services and Framework
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface
Presentation
Security Specification
Organisation
Business Locations
Environments and
Locations
Technology Platforms
Physical (network)Design
Hardware and Network Specifications
Network
Business Functions
and Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation
Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEAEA What How Where Who When Why
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Focus during initiation phase
Focus during execution phase
Focus during start-up phase
Project Services and FrameworkProject Services and Framework
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface
Presentation
Security Specification
Organisation
Business Locations
Environments and
Locations
Technology Platforms
Physical (network)Design
Hardware and Network Specifications
Network
Business Functions
and Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation
Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEAEA What How Where Who When Why
Closurephase
Executionphase
Initiationphase
Start-upphase
Quality streetArchitecture Services
• Project Intake• Architecture Guidance
• Project Start Architecture• Architecture Guidance• Architecture Conformity Approval
• Project Health Check• Architecture Guidance
• Final Conformity Audit
Focus during initiation phase
Focus during execution phase
Focus during start-up phase
Project Services and FrameworkProject Services and Framework
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface
Presentation
Security Specification
Organisation
Business Locations
Environments and
Locations
Technology Platforms
Physical (network)Design
Hardware and Network Specifications
Network
Business Functions
and Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation
Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEAEA What How Where Who When Why
Focus during closure phase
AgendaAgenda Purpose of Discussion
Proposed Project Management Process
Some Project Examples Zachman Framework
What/how information is gathered duringProject Process using Framework
The Project Template (TGL):Transformation Governance Log
Open discussion on project methodology
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface Presentation
Security Specification
Organisation
Business Locations
Environments and Locations
Technology Platforms
Physical (network)Design
Hardware and Network
Specifications
Network
Business Functions and
Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEnterprise ArchitectureEnterprise Architecture
What How Where Who When Why
A1
A2
A3
A4
A5
B1
B2
B3
B4
B5
C1
C2
C3
C4
C5
D1
D2
D3
D4
D5
E1
E2
E3
E4
E5
F1
F2
F3
F4
F5
A6 B6 C6 D6 E6 F6
FrameworkFramework
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface Presentation
Security Specification
Organisation
Business Locations
Environments and Locations
Technology Platforms
Physical (network)Design
Hardware and Network
Specifications
Network
Business Functions and
Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEnterprise ArchitectureEnterprise Architecture
What How Where Who When Why
A1
A2
A3
A4
A5
B1
B2
B3
B4
B5
C1
C2
C3
C4
C5
D1
D2
D3
D4
D5
E1
E2
E3
E4
E5
F1
F2
F3
F4
F5
A6 B6 C6 D6 E6 F6
ProjectIntakeFrameworkFramework
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface Presentation
Security Specification
Organisation
Business Locations
Environments and Locations
Technology Platforms
Physical (network)Design
Hardware and Network
Specifications
Network
Business Functions and
Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEnterprise ArchitectureEnterprise Architecture
What How Where Who When Why
A1
A2
A3
A4
A5
B1
B2
B3
B4
B5
C1
C2
C3
C4
C5
D1
D2
D3
D4
D5
E1
E2
E3
E4
E5
F1
F2
F3
F4
F5
A6 B6 C6 D6 E6 F6
ProjectIntake
Conformity ApprovalFrameworkFramework
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface Presentation
Security Specification
Organisation
Business Locations
Environments and Locations
Technology Platforms
Physical (network)Design
Hardware and Network
Specifications
Network
Business Functions and
Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEnterprise ArchitectureEnterprise Architecture
What How Where Who When Why
A1
A2
A3
A4
A5
B1
B2
B3
B4
B5
C1
C2
C3
C4
C5
D1
D2
D3
D4
D5
E1
E2
E3
E4
E5
F1
F2
F3
F4
F5
A6 B6 C6 D6 E6 F6
ProjectIntake
Conformity Approval
HealthCheckFrameworkFramework
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface Presentation
Security Specification
Organisation
Business Locations
Environments and Locations
Technology Platforms
Physical (network)Design
Hardware and Network
Specifications
Network
Business Functions and
Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEnterprise ArchitectureEnterprise Architecture
What How Where Who When Why
ProjectIntake
Conformity Approval
HealthCheck
HealthCheck
A1
A2
A3
A4
A5
B1
B2
B3
B4
B5
C1
C2
C3
C4
C5
D1
D2
D3
D4
D5
E1
E2
E3
E4
E5
F1
F2
F3
F4
F5
FrameworkFramework
A6 B6 C6 D6 E6 F6
BusinessDomains
Business Data Model
Logical Data Model
Physical Data Model
Data Specification
Data
OrganisationStructure
Business Roles
User Centric Design
User Interface Presentation
Security Specification
Organisation
Business Locations
Environments and Locations
Technology Platforms
Physical (network)Design
Hardware and Network
Specifications
Network
Business Functions and
Services
Business Processes
Model
Application Landscape
Application Design
ApplicationService
Specification
Service
Business Drivers
Roadmaps
Transformation Governance
Control Design
Timing Specification
Change
Business Strategy
Business Goals and Objectives
GuidingPrinciples
Policies
Standards
Strategy
Planner
Enterprise Architect
Solution Architect
Designer
Engineer
FunctioningEnterprise
Scope
Business Model
System Model
Technology Model
Detailed specifications
Company XCompany XEnterprise ArchitectureEnterprise Architecture
What How Where Who When Why
ProjectIntake
Conformity Approval
HealthCheck
HealthCheck
A1
A2
A3
A4
A5
B1
B2
B3
B4
B5
C1
C2
C3
C4
C5
D1
D2
D3
D4
D5
E1
E2
E3
E4
E5
F1
F2
F3
F4
F5
FrameworkFramework
A6 B6 C6 D6 E6 F6
FinalAudit
AgendaAgenda Purpose of Discussion
Proposed Project Management Process
Some Project Examples Zachman Framework
What/how information is gathered duringProject Process using Framework
The Project Template (TGL):Transformation Governance Log
Open discussion on project methodology
Transformation Governance Log (TGL)Transformation Governance Log (TGL)Project Start-up
What services/solutions will be delivered to the project
Sign off regarding the approach by the applicable business services
In depth examination of the project's deliverables and their alignment with approval and/or architecture standards, guidelines and principles
Project Initiation Which borders will the
project have to respect
- Project Intake
- Project Start Architecture
Project Execution
- Final Conformity Audit
Before Project Closure Final project deliverables in
line with agreements
- Project Health Check
- Architecture Conformity Approval
AgendaAgenda Purpose of Discussion
Proposed Project Management Process
Some Project Examples Zachman Framework
What/how information is gathered duringProject Process using Framework
The Project Template (TGL):Transformation Governance Log
Open discussion on project methodology
