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Creating Convening Excellence in Our Organizing Teams
Susan M. RootDirector, Conference Business Services & Strategic Programs
ICCA CongressNovember 2015
05/03/2023 1
IEEE Conferences
05/03/2023 2
Bright minds share the latest research at IEEE sponsored and co-sponsored conferences around the world.
1,600 Annual Conferences
Research Collaboration Publications
The Beginning… IEEE’s first conference
Conferences were recognized as a key AIEE activity right at the beginning
The first AIEE technical conference took place on 7-8 October 1884 in Philadelphia
IEEE TRANSACTIONS ON EDUCATION, VOL E-23, NO. 3, AUGUST 1980
International Electrical Congress…of scientific men interested in the various departments of pure and applied science….
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IEEE Global Conference BusinessIn 2014 IEEE….
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With Universities and other not-for-profit organizationsPartnered with over 1000 non-IEEE entities
Sponsored 1635 conferences
800 financially sponsored
technically co-sponsored800
in 90+ countries
Over 480,000 attendees
250K+ Financially sponsored conferences
Technically co-sponsored conferences200K+
Acquired 1500 conference proceedings
In Their Own Words… Our Organizers Say Why Conferences Matter
Connecting with My CommunityConferences are about finding your PeopleConferences are about finding your PlaceConferences are about AccessConferences are about KnowledgeConferences are about Exchanging IdeasConferences are about InteractionConferences are about… the Aha! MomentConferences are about …. SolutionsDiscovering Your Community
Shifting Paradigms in Knowledge, Convening and Community
Events no longer exist solely within a specific space and timeKnowledge is no longer entirely scarce, controlled and “owned” it is everywhere all the timeIn the new events world, businesses collaborate for mutual benefit
SharingOwning
Controlling Collaborating
Conference Trends
• Modern attendees expect a variety of formats, content and experiences at events
• Personalization, innovation and rapid adaptation will help us stay relevant
• Event innovators blend knowledge, commerce, creativity and connection to compete
• Attendees want to influence content/agenda
Our traditional conference business is growing & evolving
How Do We Create Convening Excellence in Our Conference Organizing Teams?
• Developing Best Practices
• Building new communities
• Entering new markets
• Creating new opportunities to convene
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•Lead by Example•Educate •Communicate•Share Stories•Offer a Business Backbone
IEEE Panel of Conference Organizers
About POCO Annual IEEE Conference for Conference OrganizersEach JulyRotates… Now Around the WorldBegan in 2006– Montreal, Vancouver, Seattle, Prague,
Washington D.C., Beijing, Budapest, Portland, Singapore, Glasgow….
– 2016 will be in Montreal, Canada
The Agenda: Engaging the Whole Community
Day 1: Education and Expert Discovery– Educational Overview– For Experts: Appreciative Inquiry into – Tools Demo runs simultaneously
Day 2: Excellence in …… – Experts (Scholarly Publishing – 2015)– Industry invited
Day 3: Innovation Infusion– Chad Kaydo: X Letter, First Editor-In-Chief of BizBash
How Technology is Revolutionizing Live Events Sharing, Visual Storytelling, Interactivity, Access, Collaboration
Convening & Engaging the IEEE Conference Leadership
How do we engage our community to create conferences that fulfill the needs, desires and aspirations of a fully global engineering community?
Used Appreciative Inquiry to generate our very best, collective ideas & to create outcomes we can take forward
Plus Lots of Variety of Formats & Fun!
Keynote SpeakersGamificationInteractive PanelsVirtual: Google HangoutsLocal ColorInnovation CafesGold Star Idea DevelopmentAnd more….
Sponsors are an Important Part of Our Community!
Refer to our sponsors as partners as we have an interdependent relationship– Cities– Hotels and Venues– Trade Associations– Conference Technology Providers
We see it as much more than coming and supporting the eventWe create opportunities to share and engageReciprocal relationship: we each bring expertise
POCO 2016 – Montreal28-30 July
We use POCO for education and for engagement with our global conference
community! Sharing Best Practices Engaging with our Partners Creating new opportunities to
engage & convene Learning about new practices Building relationships and
communities
Thank You!