Starting Successful Projects

Enactus PresentationFall, 2014

Objectives

• Understand Project Management Methodology and its value • Identify key elements of Enactus projects• Identify and utilize different artifacts, templates, and best known

methods that can be applied in Enactus projects• Complete a draft project charter for Enactus project• Apply the knowledge to current or potential Enactus projects• Understand what PMI is and where to get more information on

certifications and additional support from local PMI chapters

A temporary endeavor undertaken to create a unique product, service, or result.

Discussion

What are common challenges of Enactus Projects?

• G

Glossary of vocabulary terms

Processes

Tools and Techniques

Figures

Tables

PMBOK is a registered mark of the Project Management Institute, Inc.

Enactus Purpose

“To enable progress through entrepreneurial action”

DISCUSSION: What does this purpose tell us about what and how Enactus projects should focus on? (And what they should not?)

How should I prioritize potential projects?Project Factor 0 1 2 3 4Needs/Livelihood Assessment Complete Not started

Customer Requirements Clear Vague

Project Objectives Clear Vague

Potential Solutions Simple ComplexResources Required Low/Available High/Not IdentifiedEnactus Alignment High Low

Financial Risk Low High

Business Climate Stable UncertainEstimated Project Timeline Loose/Short Tight/LongCustomer Receptive HostileTeam members Experienced Inexperienced

Geography Local Global

BAB/Administrative Support High Low

Potential Financial Benefits (Jobs, Revenue, Profit, etc)

Low High

Potential Environmental Benefits (Waste, Water, Food, etc)

Low High

Potential Social Benefits (Crime, Poverty, Education, Health, etc)

Low High

Potential # People Impacted Low HighSustainability of project benefits High Low

Team/Community Support High Low

A Closer Look…

Project Factor

0 1 2 3 4

Needs/Livelihood Assessment

Complete Not started

Customer

Requirements

Clear Vague

Project Objectives Clear Vague

Potential Solutions Simple ComplexResources Required Low/Available High/Not IdentifiedEnactus Alignment High Low

Financial Risk Low High

Why do some Enactus projects fail? • Project Initiation Issues

• Planning, Estimating, Scheduling Challenges

• Organizing, Staffing Processes

• Lack of Proper Communication

DISCUSSION: ANY EXAMPLES OF Enactus PROJECTS THAT FAILED?

Project Success Attributes

The project manager- A key to project success

• Obtaining project approval • Planning your project • Staffing your project • Influencing project direction• Resolving issues• Implementing Change• Managing expectations

• Communicating project status

• Communicating business value

• Monitoring project’s success• Coaching team members • Providing / obtaining

feedback

ACTIVITY: Rate yourself from 1-10 in each of these areas

Common Roles Within Project Management

• Project Manager – Ensures project is on time, within budget, and within scope.

• Sponsor – Controls project schedule, scope, budget and quality

• Customer – Primary beneficiary of the project’s value

• Team – The individuals who will perform the work necessary to complete and deliver the project

ACTIVITY: WHO ARE THESE PEOPLE IN YOUR PROJECT?

Common Project Phases

Planning CloseExecutionExploration/Initiation

Exploration/InitiationPlanningExecutionClose

Exploration/ Initiation Phase

Exploration/Initiation

What is a Project Charter?

Activity: Complete Project Charter Draft (Scope Section)

Note: enactus has created an online needs analysis and project charter here: bit.ly/Project_Charter

“I can now apply on a daily basis what I learned as an Enactus Project Manager. PMI and Enactus provide the perfect tools and experience to educate and create future leaders around the world.” Joshua Christie, Enactus Alumni, PMI CAPM, Goldman Sachs Project Manager

Career in project management?

Case in Point: nearly 100% of Project Managers from BYUH and SYRACUSE Enactus Teams are hired at graduation.

Josh Christie

Project Management Institute (PMI)

Membership

Certification (CAPM)

Networking

Career options

www.pmi.org

CAPM is a registered mark of the Project Management Institute, Inc.

Summary

• Common Project Challenges

• Project Management as a Solution

• Define the Project

• How can help?

• Value of project management skills for your career path