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DUTIES AND RESPONSIBILITIES OF VARIOUS CATEGORIES OF
NURSING PERSONNELDeblina Roy M.Sc. Nursing 2nd yearK.G.M.U. Institute of Nurisng
INTRODUCTION • Transition • Childhood • Adulthood • Working and earning • “new job brings many new responsibilities”
•Job description:• A job description is the statement of the basic purpose of
the job, the significant tasks to be carried out , the extent of authority vested in the post ,and the upward downward and horizontal relationships necessary for the performance of the job.
Classification of the nursing personnel
• Nursing personnel are among the largest no of health care professionals working in the various fields of health care they work from the lowest level of care to the highest level.
• They work in the varied settings namely • Hospital /Clinical areas• Community area• Educational settings • Holistic setting.
The nurses working in the clinical settings• The topmost nursing officers are Nursing directors • Synonymous ( Nursing Superintendent/ principal Matron/
Matron in chief).• Giving general supervision, delegation, coordinating
interdepartmental functions , collaboration with the hospital administration and the staff nurses
NURSING DIRECTOR • Roles and responsibilities :• Formation of the aims and the objectives policies of the
new nursing services • Staffing based on the nursing requirement according to the
accepted standards of the medical standards• Planning and directing the nursing care • Coordinating the interdepartmental activities • Maintaining the supplies and the equipment• Budgeting • Keeping records and reports.
CHIEF NURSING OFFICER• Chief officer for all the staff nurses in hospital. She
does planning, coordination, supervision, controlling, reporting to higher medical officer & delegating the work schedules to other nurses.
• Follows & adapts PCS, which helps to recruit, assign & allocate the required staff at the right place & time.
• Explains the job description, supervision and delegating responsibilities to each staff nurse.
• Report to CEO, conducts round in the hospital regularly to check
out functioning, cleanliness of the hospital.
• Takes attendance, plan & implement the duty roster for the staff
nurses.
• Recruits the staff needed, coordinates work with the entire
department.
• Conducts in-service education, encourages continuing
education.
• Conducts nursing audit, does anecdotal reporting to
evaluate nursing care.
• Make all staff observe & follow code of ethics & regulation of
the hospitals.
• Has authority to terminate any nurse if she misbehaves or
violates hospital regulations.
• Encourages and participates in all round development of
nurses, especially in nursing research activities.
HEAD NURSE• To plan the duty roster specific to the ward, implement PCS &
allocate ward in charge to specific wards.
• To control and coordinate the activities of the specific wards.
• To plan all the activities done by ward in charge in advance,
delegate responsibilities & supervise the activities in the wards.
• To supervise the nursing care being rendered for all patients & to
take frequent status updates.
• To conduct nursing rounds with ward in charges to
assess the problem, plan care, clarify issues, fulfill the
requirements and guide the ward in charge.
• To maintain the enrolment register of all the staff and
ward in charge, and ensure that all the staff reported
duty in time.
• To allocate the alternative staff in case of absenteeism.
• To conduct meeting with the subordinate staff, and
provide guidance, and teaching to improve her nursing
care.
WARD INCHARGE• Report to the head nurse for any issue.• Plan control & supervise the activity of the
subordinates & also ensure that the staff are allocated at required areas & provide good care to the patients.
• Ensure ward cleanliness, safety and security for all the patients in the ward.
• Oversee the patients’ conditions regularly and to care for the concerns of doctors who take care of the patients.
• Conduct ward rounds with staff nurse & plan her daily activities accordingly.
• Coordinate the shift schedule, day/night off in the coordination with the head nurse.
• Meet the health care needs of all patients in the ward.
SENIOR STAFF NURSE• Senior nurses work under the ward in-
charge. They have to report to the duty in time and sign in the register.
• They provide individual care to patients who are seriously ill & are assisted by the junior nurses.
• They report the patient care to ward in-charge regularly.
• They write & record the patient details on the nurse’s record.
• They maintain the patient care sheet, which has patient identification data, doctor sheet, diagnostic sheet, etc.
• They oversee the work of sweepers and attendants, and coordinate and help the student nurse to learn and practice the nursing care.
• They keep the units neat & tidy, check linen, drugs and other supplies required in the ward.
• They identify & order the needed supplies with approval from ward in charge.
• They allocate duties to the junior and student nurses.
Graduate nurse/ staff Nurse • The Nurse directly provides patient care • Learns the policies of the hospital and ward ,and works
according to the standards of care • Provides health education and direct skilled work • She works under the supervision of the senior nurse and
holds authority over the Nursing Assistants and the Aids.
• The nurses working in the community level are also a large part of the health care delivery system.
• They work at various levels and provide care to various levels.
• They can be broadly classified as • Female health worker • Community health nurse
Community health nurse • There are various community health nurse levels in
various states of India • Generally they can be classified as :• DPHNO : District public health nursing Officer • BPHN: Block Public health Nurse • PHN : Public health nurse/ Lady Health Visitor • ANM: Axillary Nurse midwife / Female Health Workers
ANM: Axillary Nurse midwife / Female Health Workers • Roles and responsibilities :• Registers and cares for the pre-natal and post natal
mothers at home. • Registers and follows up all the eligible couples • Provides nutritional advice and immunization to mother
and children.• Carries out family planning services and including the
distribution of the contraceptives • Provides treatment to minor ailments • Notifies communicable diseases • Maintains the records and registers all the services
provided and vital events like birth and death.
• Participates in the various disease control programmes.• Conducts surveys of all sub-center areas and maintains records
about every family.• Coordinates activities with the block level• Functions in the field of administration and supervision,
education training personnel, health services and research.
Community health nurse • Qualified community health nurse is one who has
undergone general training , and basic education in the community health nursing
• She must have a B.Sc. Nursing with a registration to work as a community health nurse
Roles of community
health nurse
Health education
Individual practitioner
Decision maker
Programme director
Planner
Researcher
Supervisor
Evaluator
Advocate
Direct care provider
Director of nursing education• Educational Qualifications:• General: As prescribed for staff nurse • Professional: M.Sc. or equivalent degree from any INC
recognized institute• Registration: registered with state nursing council.• Experience: at least 10 years of experience among which 5
years should be in administration and education.
Roles and responsibilities • She functions as the head of nursing services under the
directorate of health and family welfare and Director of Medical Education. He/ She should be responsible for all activities concerned activities concerned and improvements in the nursing services.
• She is mainly responsible for:• leave • Transfer of nursing personnel, transfer of student nurses
with consultation with the nursing superintendent .• Promotions and postings• Review of confidential reports • Correspondence with the government and non government
organizations
• Educational programmes• Proposals to Government• Inspections• Representation the interest of the nurses to various health
committees.• Participation in health care planning• Sending the nurses on deputation for Post basic and M.Sc. Nursing
courses.• Sanction pre audit bills • Granting permission for workshops • NOCs• Administrative work pertaining to nursing personnel.
Principal, College of Nursing • General : As prescribed for staff nurse • Professional: M.Sc. Nursing or equivalent degree, PHD in
nursing or other equivalent doctoral degree.• Registration: Registered to any state nursing council.• Experience :not less than 5 years teaching experience in a
college of nursing.
Role and functions of Principal • Administrative head• Implementation and revision of various curricular activities
and research activities in the College of Nursing.
Roles and responsibilities of principal
Administration
Organizational
Staff development and
welfare
Coordination
Supervision
Instruction
Guidance
• Administration:• Planning • Developing the philosophy and the objectives of the educational
institution• Identifying present needs related to educational programmes • Investigating , evaluating and securing resources • Formulating the plan of action• Selecting and organizing learning experience.
• Organizational:• Determining the number of
positions • jobs to be done based on the
needs of the educational programme• job description, indicating the
line of authority, delineating the responsibilities and the channels of communication.• Delegating authority
commensuration with responsibility . • plan of work load.• organizational framework.
• Staff development and welfare activities • Recommending promotions.• Directing activities of staff working
under him or her .• Guiding and encouraging• Consistently making administrative
decisions base don established policies and conventions • orientation • opportunities for the staff
development programmes and encouraging their contribution.• Promoting staff participation in
research.
• Coordination:• cooperation .• Coordinating the • regular meetings , time schedules and effective communication.• Interpreting the nursing education to other related disciplines and
to the general public.• Supervisory role:• ensuring the continuous follow up and revision of the educational
programmes.• maintaining the comprehensive system of records • Maintaining recognition by various accrediting bodies like INC,
University, State nursing council.• Preparing and securing the budget.• Preparing the periodic reports and issues of the ongoing
programme.• Presenting plans for continuous development
• Instruction: • Planning to participate in the further staff developmental
programmes.• Participating as teacher in the educational programme.• Recognizing the needs for continuing education for self and staff
providing the stimulation of such opportunities for such development .
• Guidance:• Providing and maintain a programme for the recruitment ,
selection, and promotion of students.• Providing fro systematic guidance programmes, for staff
members for staff members and students.• Encouraging studies, research and writing for publication.
Professor, College of Nursing• Educational Qualification:• General: as prescribed or staff nurse • Professional: M.Sc. Nursing or
equivalent degree in nursing as recognized by the INC. PhD in Nursing with any specialty or other equivalent doctoral degree in nursing.
• Registration: Registered with the state nursing council or INC.
• Experience: should have not less than 5 year experience in college of nursing
•Role and functions:• He/she works under the departmental heads and assists him/her in
the guidance of the students.• Instructions:• Identifies the needs of the learners in terms of the programme by
utilizing the records of the previous experience , personal interviews tests and observation.
• Assists the learners in the identification of their needs • Participate in the formulation and implementation of the philosophies
and objectives of the posting.• Selects and organizes the learning experiences.
• Participates in the evaluation of the curriculum.• Plans along with the educational unit with nursing services an
allied groups.• Ascertains , selects and organizes facilities, equipment and
materials necessary for learning
• Assists the learners in the problem solving process.• Measures and describes the quality of
performance objectively.• Maintains and uses adequate and accurate
records.• Prepares clear and concise reports.• Shares information with the learners need
and achievements with others concerned.• Measures effectiveness of instruction by use
of appropriate devices.• Increases knowledge and skill in his/her own
curriculum• Devices teaching methods appropriate to
objectives and content.
• Guidance and counseling:• Gives guidance within own field of competence.• Help the learner to grow in self understanding• Research :• Assists in initiating and participating in studies for the
improvement of the educational programmes• Identifies the problems in which research is potentially
indicated.• Makes data available regarding the learners , the methods of
teaching and evaluation.• Continues to develop competence in the problem solving
process.• Utilizes findings of research.
Nursing tutors/ Clinical Instructors
• Educational qualification:• General: as prescribed for staff nurse • Professional: B.Sc. Nursing (postgraduate)or M.Sc. Nursing
or equivalent.• Registration: registered with the state nursing council• Experience: as experienced as staff nurse .• Standard norms: As per INC guidelines• Role and functions:• He/ she is a teacher in the nursing school or college,
accountable to the principal or vice principal.• He/she is responsible for the planning and the
implementation of the teaching programmes, and assisting in the general administration.
• Academic function: • Planning of the teaching curriculum• Overall supervision of clinical teaching
programmes of those subjects which come under the hospital and the community health setting• Maintains the class room equipment
supplies and the teaching aids• Conducts tests and evaluates the
student performances • Prepares teaching material and
implements them under guidance of other teachers • Helps students with their extra
curricular activities
• Administration and evaluation:• Assisting in the administration of the school of
nursing• Supervising the students health welfare and
security• Assisting in the selection of students in the
overall administration.• Assisting in the examinations and tests • Supervising living conditions in the hostel.• Assisting teaching and other categories of
personnel in the hospital or community.• Assisting in the procurement of the school
supplies and the equipment• Assisting in the library work• Assisting in maintaining the school records and
registers • Planning implementing and evaluating .
Nurse Managers
•Responsibilities:• Development of the philosophy of nursing, statement of the
purposes of the nursing services and description of the nursing functions
• Setting goals and objectives of the nursing services • Setting standards for residential care, involving the residents
whenever possible.• Development and implementation of the nursing services , policies
and procedures • Budgeting in accordance with the policies and the procedures of
the facility.• Developing the human resource plan for the services with due
consideration given to the appropriate mix of the professional and the support staff to meet the needs of the resident population.
• Selection , procurement, promotion ,transfer or termination of nursing staff according to the facility policies and procedures.
• Ensuring that all the nursing staff receives written performance appraisals.
• Reviewing and approving description of positions • Conducting or guiding the programme to monitor,
evaluate and improve the quality of nursing services.
• Ensuring the competency of the staff for specific nursing skills
• Supporting and promoting the orientation of staff development and the continuing education of nursing staff.
• Staff development , orientation ad continuing nursing education.
• Providing channels for formal liaison between clinical and non clinical services.
• Ensuring the representation of the staff on committees that affect the services.
• Delegating clinical and managerial responsibilities to appropriately qualified staff.
• Coordinating nursing services with the other facility services
• Participation in the decision making in the senior management level.
• Providing support for education and research.
Interpersonal role :• As a figurehead :Deals largely with economic and symbolic
activities. Conducts tours for visiting dignitaries and attends grand opening ceremonies
• As a leader: involved in those leadership and motivational activities that are essential for the management of the people .
• As a liaison: includes the activities by which the administrator develops and maintains a network of contacts outside the organization, specific activities include the membership of the professional organization ad mail correspondence.
Informational role • This deals with searching and collecting the information
that is of value to the organization. The nurse manager uses his/her role to identify the information from within and outside the organization.
• Disseminating : this role entails the transmission of the relevant information for those in the work place that have the need to know.
Decisional role • Entrepreneur: this is the process by which the nurse
manager seeks to identify the opportunities to promote improvement and needed change. Here the nurse administrator is also involved in the in the development and the implementation of the change strategy .
• Disturbance handler: takes corrective action needed to resolve the unexpected disturbances. In this role the nurse manager must handle the utility services and disaster conditions and strikes.
• resource allocator: this role entails the allocation of the scarce resources; specific activities might include developing and monitoring the budgets , oredicting the future resource needs and forecasting future resource problems.
Negotiating role:• This requires the nurse manager to negotiate the
resolutions to important disputes , both inside and outside the organization.
Conclusion • Nursing personnel composed of various professional
nurses , practitioner nurses, they are the largest single body of personnel in the hospital. Nursing care refers to care provided to the people with special regards to nursing. Where as nursing services refers to coordinating responsibilities of the nurse , who in addition to giving the nursing care also works with the members of the allied disciplines like dietetics, medicine and social service.
Bibiography:
• Nursing services , a report on a WHO
symposioum.Copenhagen, 1978.• TNAI. Nursing services administration and management,1st
ed,TNAI,New Delhi, 2000 Pp-135-67• I Clement. Management of nursing services and
Education.1st ed. Elsvier publication; NweDelhi, 2011:Pp-247-50
• Basavanthapa BT.Nursing administration.3rd ed. Jaypee brothers;New Delhi;2014:Pp-350.
• Yoderwise, Ptrecia S. Leading and managing in nursing .3rd ed. Mosbey st Louis,2003,p.233.