Chaperone Duties and Responsibilities

Chaperone Mission Statement

• Maintain order and safety of the children in ICC

• Provide assistance to the performance coordinator

• Provide assistance to the director

• Always treat the children with kindness and respect

Important Tip

• When working as a chaperone, it is important to have a positive attitude, to speak in positive statements, be courteous, talk in a regular tone of voice without yelling, and of course, no cursing at any time

• Lead by example

Duties

Duties• Each choir has a choir coordinator and a performance

coordinator – As chaperones you will be reporting to the performance

coordinator

• Report to the performance site 30 minutes prior to the call time and report to the performance coordinator

• Upon arrival, you will receive a chaperone badge and designation of duties from your performance coordinator. Please return the chaperone badge before leaving the performance site

• All chaperones must wear a chaperone badge at all times

Duties

• You may bring your own singer, or carpool, when you report for chaperone duty. You may not, however, bring siblings of choirs members, even if they are members of ICC, unless they are performing at that concert

• There is no smoking allowed while chaperoning

Duties• Chaperones should dress appropriately for

the performance – When the children are in dress uniform,

chaperones should wear dress clothes – When the children are in rehearsal shirts or

casual wear, chaperones may be in casual clothing also

• Come dressed for the weather in case you are assigned outdoor duty

Duties

• Performance Bag– Kleenex, cough drops, safety pins, band aids,

uniform items, sewing kit, extra ties Black shoe polish, black tape, extra hose, fingernail polish remover, rubber bands for hair

– Note: this bag is brought by the performance coordinator

Duties• Medical Bag

– Tylenol, Advil, Pepto Bismal, Mylanta, Sudafed, Benadryl, Immodium, tweezers, thermometer, alcohol prep, kleenex, ace bandages, hot packs, cold packs, contact solution, calamine lotion First aid ointment, bandaids, feminine supplies, cough drops, hard candy (diabetics)

– Note: this bag is brought by the ICC staff member assigned to the performance

Prior to the Performance

Duties Prior to Performance

• Inspect singers for proper uniforms – Uniform inconsistencies should be reported

to the performance coordinator

• The director has the final word on whether or not a child may perform because of incorrect uniform

• Duties Prior to Performance– Inspection of Singers - Items Not Allowed– Hair barrettes, scrunchies, or other hair

decorations– Obvious make up– Finger nail polish (other than clear)– Non-ear piercings that are visible– non-ICC necklaces, watches, or bracelets

(wrist or ankle)

• Duties Prior to Performance– Inspection of Singers - Items Allowed– Small stud earnings only (1 per ear)– Clear finger nail polish– One ring per hand if not conspicuous– Medical bracelets– Pony tail holders and bobby pins the

same color of the hair

Formal Uniforms

• Lyric, Chamber, Octavo, Treble – Uniform –Boys– Gray pants– Burgundy vest– Long sleeve pink oxford

shirt– Choir tie– Black socks– Polished black shoes– Black belt

• Lyric, Chamber, Octavo, Treble – Uniform – Girls– Plaid skirt– Burgundy vest– Long sleeve pink oxford– Choir floppy bow– Panty hose (suntan or

darker)– Black flat shoes– Slip

• Lyric, Chamber, Octavo, Treble – Uniform -Boys

• Lyric, Chamber, Octavo, Treble – Uniform - Girls

Formal Uniforms

• Kantorei – Uniform - Boys– Gray pants– Blazer (provided by

ICC)– Short sleeve pink

oxford shirt– Choir tie– Black socks– Required black shoes– Black belt

• Kantorei – Uniform - Girls– Plaid skirt– Blazer (provided by ICC)– Short sleeve pink oxford– Choir floppy bow– Panty hose (suntan)– Required black dance

shoes– Slip

• Kantorei – Uniform - Boys

• Kantorei – Uniform - Girls

Formal Uniforms

• Cantantes Angeli/Bel Canto – Uniform -Boys– Black Tux– Tie (through ICC)– Black Shoes and

socks

• Cantantes Angeli/Bel Canto – Uniform -Girls– Special order blouse &

skirt– Required black dance

shoe– Black opaque knee

high socks

• Bel Canto – Uniform - Boys

• Bel Canto – Uniform - Girls

• Cantantes Angeli – Uniform -Boys

• Cantantes Angeli – Uniform -Girls

Formal Uniforms

• IYC – Uniform -Boys– Black Tux– Tie (through ICC)– Black Shoes and

socks

• IYC – Uniform -Girls– Special order blouse &

skirt– Required black dance

shoe– Black opaque knee

high socks

• IYC – Uniform - Men

• IYC – Uniform - Women

Informal Uniform

• ICC Red Polo shirt (provided by ICC)

• Black pants (IYC wears blue jeans)• Black leather belt • Black shoes and socks

• Informal Uniform

Duties Prior to Performance• Assist in directing the children to the sign-

in location• Escort children to the restroom• Help maintain order and quiet during non-

performing times• No child is to leave the performance or

practice area alone under any circumstances

Duties Prior to Performance

• Only designated chaperones will be allowed in the practice area and performances areas

• Any disciplinary problems should be reported to the performance coordinator

• A child may not be removed from a performance for disciplinary reasons without approval from the director or the performance coordinator

During the Performance

Duties During the Performance

• Help the singers to line up

• Escort the singers to the performance area

• Keep an eye on the singers

• Escort the singers back to the practice area

Duties During the Performance

• Note: As a chaperone you may be unable to view the performance, chaperones are assigned to various areas, behind the risers, in the wings or totally backstage. If it is really important that you see a specific performance, it might be one you choose not to chaperone

Duties During the Performance• If the singer falls ill, they have been

taught to sit down on the risers. If they need to be removed from the risers, this should only be done during the next applause break

• They can not return to the performance, once they come off the stage

• Contact the parents if possible

After the Performance

Duties After the Performance

• Assist with the dismissal of singers at the designated area– They are to be dismissed to parents,

guardians, or other authorized individuals– Do not allow children to walk to any other area– Make sure that they are united with who is

picking them up

Duties After the Performance• Check performance area and practice areas for

litter and forgotten articles• Restrooms should also be checked• ICC has a good reputation for the behavior of

the singers. Areas left a mess does not reflect well on the organization or the singers

• Chaperones are required to assist with the dismissal of the singers. Upon completion, you will be released by the performance coordinator.