Offsite Emergency PreparednessHSE Management

School of Petroleum Management, GandhinagarPrepared By:

• Abhik Tushar Das (20104001)•Ajay Cecil (20104002)•Anand Singh (20104003)

EMERGENCY

An emergency is a situation that poses an immediate risk to health, life, property or environment

Man madeNatural calamitySituational

Location

Types of EmergencyClass

Canteen

Hostel

Campus

Onsite

Road Vehicle

Natural

Vicinity

Offsite

Objectives of Offsite Emergency

Monday 10 April 2023 Comments: spm_pdpu_emba10@googlegroups.com 5

Provide resources and define methods for effective offsite emergency management

Synchronize action with external agencies for least possible delay

Train the concerned people to act quickly and efficiently

Provide authoritative information to the media and government agencies

Control panic among students, parents and restore normalcy

Offsite Emergency Scenarios

Accidents during transportation

Group clashes / Sabotage / Political agitation

Terrorist strikes, bombs attacks, Explosion, High Tension Wire

Natural calamities (heavy rains, floods, earthquakes, Wind Storm)

Political rallies, demonstrations, mob-fury/ Civil Disorder

Hazardous toxin release from neighbouring industries / Air Pollution

Evacuation during onsite emergency

Medical emergencies

Fire emanating in campus affecting offsite

Accidents during transportation Cause

College bus overturns Collision Pedestrian hit

Action Call 108 and inform about the accident Reach to first aid box in the vehicle Don’t operate in case of deep injury Inform college helpline about location Arrange for ambulance Inform Hospital and Police (if required)

Group clashes / Sabotage / Political agitation Cause

Fight between two groups of student Fight between students and outsiders Student anger towards management Some outsider threaten to student Political movement

Action Inform Incident Controller Inform college Security Inform nearest police station Arrange first aid Use college ambulance in case of injury

Terrorist strikes, bombs attacks, Explosion, High Tension Wire

Cause Terrorist attack to capture the college Bomb attack by outsider or student Explosion of any thing near college High tension wire falls near college

Action Inform Incident Controller Take shelter at a safe place Keep calm and ask others to keep quite Don’t let attackers know about your position Inform nearest police station Use / call ambulance in case of explosion Inform electrical department about high tension wire fall Use electric switch to cut the connection

Police Station

Natural calamities (heavy rains, floods, earthquakes, storm)

Cause Heavy rain fall Flood Earth Quake Wind Storm

Action Inform Incident Controller Take shelter in a safe place or assemble at (assembly point) Inform disaster management team (GSDM) Use / call ambulance in case of injury

Hazardous toxin release

Cause Toxic material release from GIDC Naroda (30 KM) Transportation Hazard on SG high way Burning of wastes in waste land

Action Inform Incident Controller Communication channel between PDPU and near by industry Movement across wind direction (observe Wind Sock) Inform nearest Police Station / Hospital Use evacuation / escape route

Evacuation during onsite emergency

Cause Onsite emergencies

Action Inform Incident Controller Raise an alarm Identify escape routes on emergency map Gather near assembly point Initiate head counts and match with record Inform nearest Police Station / Hospital Communication with rescue team

Medical emergencies

Cause Injury Sickness Electric shock Dog / Snakes bite

Action Inform Incident Controller and hostel warden Administer first aid Use / Call ambulance (108) and hospital

Hospitals

Fire emanating in campus affecting offsite

Cause Canteen fire Hostel fire Electric short circuit Transformer blast

Action Inform Incident Controller Identify and isolate electrical / Gas supply Inform hostel warden Arrange first aid Use / Call ambulance , fire brigade, Electrical department

Fire Brigade

The Mitigation ProcessDefine Objectives of offsite emergency plan

Define External stakeholders (their role and contacts)

Define scope and action plan (with regards to below emergency issues)

State sequence of events & responsibilities (to ensure coordinated efforts)

Test offsite preparedness (mock drills)

Review the process and change if necessary

The Procedure

Information•Designated number with telephone operator & display•Emergency procedures should be communicated

Emergency Team•Role clarity among Team members•Availability of Team members

Rescue Effort•Properly trained team members•Evacuation/ transportation

Tools for Mitigation

Emergency Team

• Site plans/ maps

Emergency Procedures

• Communication network

Rescue Team Composition•Designated people from Faculty, Students and Security should be trained on First-Aid techniques to provide first hand support•Specific security personnel to undergo combat training to face armed intrusion•College vehicle/ ambulance should be equipped with first aid kits•Any college trips should be planned with presence of Rescue team members•Emergency telephone numbers to be printed on identity cards and Rescue team members should have different colour code of identity cards

Security

Faculty

Students

External Stakeholders Crisis mgmt team

Fire Police

Medical services

Public healthPollution control

ParentsMedia

District Collector

RoleContactsProcess

Roles and Responsibility

Crisis Management Team

Chief Controller

Incident Controller

Rescue team

Declaration of emergency, Taking control of situation, Liaison with

public, media, kith & kin

CONTROL

ROOM

Combat the situation, Assist in mitigation, Update Chief controller

Search, Rescue & First aid

Common Administrative Structure

Chief Controller

Incident Controller

DirectorGeneral

On site

Control room

Fire Service

Medical Service

PolicePollution board

Public health Public

health

Parents Other govt.

stakeholders

Onsite medical

Support services

Rescue team

Security Assembly

Fire Police

District Collector

Process Flow

Emergency First person on site Inform Control room

Level I emergencyLevel II emergencyLevel III emergency

EmergencyUnder

control

Rescue/Response team

Fire, Police, EMRI

Rescue/Response team

Activate Offsite emergency

Inform District Collector

No

Yes

EmergencyTerminated

Mock drill Offsite Emergency

Test the offsite emergency plan for effectiveness and response time

Determine the functioning of various external departments

Observe the responsiveness of Crisis Management Team & Control room

Establish effective communication channels

Define clarity in role and responsibility

Road Map

Define Chief controller, Incident controller

Create Emergency Rescue Teams, prepare Emergency Plan with details of individual roles and responsibilities

Designate Assembly points, display site plan with evacuation routes

Emergency billboards to be installed on roads, campus with all emergency details

Fire extinguishers, sand buckets, first aid boxes to be installed & identified

Suggestions

Plan•Information•Teams•Responsibility•Display emergency plan

Do•Locate incident•Head count•Dispatch rescue team•Communicate for help

Review•Communicate plan•Mock drills•Modify/ revise if necessary•Training to all