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• Paper documents come into the office, clinic or hospital and are scanned into the computer system
• Each scan is indexed and attached to existing patient file or a new one can be created created
1. Easy to implement & manage
• Reduce the time to access patient files by keying in search term
• Each file that is converted can then be quickly retrieved with a search of an index number, patient name, date of birth etc.
• More time to spend on value-added activities
2. Increased productivity
• Too much paper causes clutter and higher chances of losing or misfiling documents
• Aids in reducing adverse drug effects from improper dosages of medicine
• Increases patient safety and physician protection from possible sanctions
3. Eliminates human error
• Physical storage space
• Paper –photocopying, faxing, printing
• Reduces need for additional staff
• Can be used as an alternative to EMR system
4. Reduces costs
• Allows physicians and administrators more time to devote to patient care
• Increases value-added activities
• Less search, faster retrieval for files
5. Improves patient care
• Audit trails show the date, time, user, purpose etc. that takes place within each record
• Allows for record activity to ensure security and compliance
• Can be equipped with “rights management” that controls who can do what with each document
• Ensures proper business practices
6. Increases Security
• HIPA and PIPEDA requirements
• Controls information access and increases confidentiality
• Security features, disaster recovery and enhanced auditing ensure regulatory compliance
7. Maintains regulatory compliance
• Integrated into most office systems
•No need to spend time on extensive training for new applications
•Increases employee adoption rates
8. Easy integration
• Storing patient files on-site can be risky
•Documents can be destroyed by fire, flood, natural disasters such as severe storms
• Reduce theft of medical records
9. Reduces the risk of damage
• Multiple users can retrieve the same document at the same time
• Access permissions can be set by administrators
• Reduces occurrence of duplicates and out-dated copies
10. Enhances collaboration
Document management systems are environmentally friendly.
By reducing the use of paper, hospitals and offices can do their part to help save our forests and those animals that depend on them for survival
One more reason why switching to a Document Management System makes good sense!
Bonus Reason:
www.polarimaging.ca
