• Build a Sense of Belonging and Pride

• Support Seattle’s Creative Culture

• Strengthen Community Engagement

• Positive Economic Impact

Thank You!

Seattle Special Events Committee

396 Special Event Permits Issued in 2014

Free Speech Events

Public Commercial Events

Ticketed Sporting and

Cultural Events

Promotional Events

Free Public and

Community Events

Over 200 Events

Permitted in

June – September

When Do I Need a Seattle Special Event Permit?

In a City Park

More than 50 people

Impact expected to the park

Public resources needed

Beer or liquor sales

Other Public Place

More than 50 people

Impact expected to the area

Public resources needed

Traffic control or street parking

Beer or liquor sales

Private Property

More than 500 people

Impact expected to the area

Public resources needed

Traffic control or street parking

Beer or liquor sales

Seattle Parks & Recreation

• Over 400 parks and around 600 acres of land

• Use Permits are required to reserve a playing field, facility, stage, performing area, or any other type of gathering

• Use Permits allow us to prevent conflicts, make necessary preparations, and avoid overuse

• Use Permits are required if:1. Any amplified Sound is planned

2. Any equipment is brought into a park

3. The event is publicly advertised

4. A large number of people are expected

• Additional Special Events Permit is required for events with alcohol sales or impacts to City resources outside the Park’s boundaries

• SDOT manages right of way and reviews according to location and traffic/transit impacts

• Organizers submit map showing street activity

• All streets must maintain a 20’ Fire Lane for emergency vehicles

• Sign-offs required for street closures

• Organizers are responsible for renting and erecting street signs and no-parking barricades

• Traffic Control Plan and user permission are issued as part of Special Event Permit

Dept of Transportation

When using City streets for your event

Dept of Transportation

• Parklets

• Vending

• Special Activity

• Farmers Markets

Dept of Transportation

Other Types of Street Use Permits

Crowds, Beer Gardens, Public Assembly

Seattle Fire Dept

Special Events

When do I need a Public Assembly Permit?

• Outdoor events with over 500 attendees

• Non-conforming building, or buildings that are altered to

affect exiting or SFD access

• No permit fees if assembly is associated with a Special

Event Permit

Crowds, Beer Gardens, Public Assembly

Seattle Fire Dept

Special Events

How is beer garden occupancy assessed?

• Square footage of area

• Available area

• Number of exits

• Ease of egress

Tents and Cooking

Seattle Fire Dept

Special Events

Tents

• Available area

• Number of exits

• Activities

• Structural Stability

• Flammability

• Serves as assembly

permit

Cooking

Open Flame Permit required

• Cooking with LPG

• Cooking with solid fuels

• Provide list of vendors

• Know permit conditions

• One problem vendor can

affect entire event

Permanent

Temporary

Mobile

Catering

Home-based food establishments

Wine and distillery tasting rooms

Sampling?

Others:◦ Cottage food and wholesale food operations

◦ Food operations and bake sales that don’t need permits.

Events:◦ Sponsored events (e.g., annual festival)

◦ Usually more than food (e.g., fund raising)

Types of temporary permits:◦ A single day event (or a few hours).

◦ Multiple days event

common facilities(e.g., 3-comp sinks, restrooms)

Event coordinator

◦ Recurring events (e.g., little leagues, Farmer’s market)

Temporary food service plan guide◦ Guidelines for temporary food establishmentshttp://www.kingcounty.gov/healthservices/health/ehs/foodsafety/FoodBusiness/~/media/health/publichealth/documents/foodsafety/2014GuidelinesTempFoodService.ashx

◦ Temporary food service coordinator’s checklist

For events with five or more operators

◦ Recurring event coordinator’s check list

◦ List of limited food types.

Temporary food service permit application◦ PDF

◦ Online application

Foods that are exempt from permit: (no payment) ◦ Popcorn, - Whole peppers◦ cotton candy - Roasted nuts◦ Herbs and spices - Pork skins◦ Machine crushed ice drinks - Comm. Carmel

apples◦ Corn on the cob - Fruit/vegetable

samples

***Commercial/commissary kitchen

Limited Foods (Low Hazards) ($55)◦ http://www.kingcounty.gov/healthservices/health/ehs

/foodsafety/FoodBusiness/~/media/health/publichealth/documents/foodsafety/2014LimitedTemporaryFoodList.ashx

Other foods (High hazards)($281)

Recurring event coordinator’s checklist◦ http://www.kingcounty.gov/healthservices/health/

ehs/foodsafety/FoodBusiness/~/media/health/publichealth/documents/foodsafety/2014RecurringEventChecklist.ashx

Recurring event application form◦ http://www.kingcounty.gov/healthservices/health/

ehs/foodsafety/FoodBusiness/~/media/health/publichealth/documents/foodsafety/2014RecurringEventApplication.ashx

Special Occasion License

Allows a group to sell or serve alcohol to raise funds for their non-profit organization a maximum of 12 times per year.

Examples of events include fundraising dinners, gala events, auctions, and wine tastings.

The group must be organized and operated for charitable, religious, social, political, educational, civic, fraternal, athletic, or benevolent purposes.

Catering Endorsement

• Allows a liquor licensed restaurant to bringtheir liquor to your event to sell or serve to your guests.

• If the event is open to the public, it must be

sponsored by the non-profit.

• If event is private, tickets can not be sold to the

general public.

• See RCW 66.24.375 for additional rules

Getting the Word Out

Dept of Neighborhoods

• Letting the community know what you’re up to is critical.

• Important info for neighborhoods includes: • Set up and break down times and duration?

• Noise? Over water, noise carries twice as far and is twice as loud.

• Clean up – on site and nearby.

• Make sure the community has a contact day/night of the event.

• Neighborhood District Coordinators are good advisors –• Who needs to know?

• Good ways to communicate with the community?

• When is door-to-door a really important tool?

• Other tools?

How Does The Special Event Process Work?

Apply Onlinewww.seattle.gov/specialevents

Application Reviewed by

Special Event Office

Connected With Agencies

Committee Review

Committee Presentation

Seattle Special Event Policy Reform

• 1991 Ordinance

• Updating City vision

• Appropriate fee levels

• Cost recovery system

• Process improvement

Questions?

Thank You!