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Presented at the LIBER 43rd Annual Conference on ‘Research Libraries in the 2020 Information Landscape’ in Riga, Latvia, 2-5 July 2014.
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Discover the world at Leiden University
Connecting systems for better services
around special collections
Saskia van Bergen 3 July 2014
Discover the world at Leiden University
Special Collections UB Leiden
Discover the world at Leiden University
One of the top-3 institutions in the Netherlands
Aim : collections used in research and education
By students, teachers, researchers, and a general public of culturally interested people
International orientation
The special collections are also part of our national and international heritage
Special Collections UB Leiden
Discover the world at Leiden University
Original situation
Discover the world at Leiden University
Discover the world at Leiden University
Goal: create better access
Program consisting of 3 projects :
Conversion of all special collections metadata to OCLC’s Union Catalogue,
1 system for cataloguing all collections
Service digitisation on demand, built on PRIMO
View requests of all special collections through our catalogue (no paper slips)
Discover the world at Leiden University
Step 1:Conversion of the metadata to OCLC’s union Catalogue• Separate records for physical and
digital objects• In separate batches• With links to the scans in DigiTool• New formats were created
Discover the world at Leiden University
Discover the world at Leiden University
Step 2:Digitisation on demand service
• Create order buttons in our catalogue (PRIMO)
Discover the world at Leiden University
Discover the world at Leiden University
Step 2:Digitisation on demand service
• Create order buttons in our catalogue (PRIMO)
• FTP server for delivery to client• Connection to payment system• Automatic export to DigiTool• Implementation of
Discover the world at Leiden University
Discover the world at Leiden University
Step 3:Connecting systems
Discover the world at Leiden University
Discover the world at Leiden University
Discover the world at Leiden University
Discover the world at Leiden University
Discover the world at Leiden University
Discover the world at Leiden University
Step 4:Create holdings and items
• Taylor-made for various collections
Discover the world at Leiden University
Step 4:Create holdings and items
• Taylor-made for various collections• In the meantime: workaround for
materials without holdings & items
Discover the world at Leiden University
Discover the world at Leiden University