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Connecting systems for better services

around special collections

Saskia van Bergen 3 July 2014


Special Collections UB Leiden


One of the top-3 institutions in the Netherlands

Aim : collections used in research and education

By students, teachers, researchers, and a general public of culturally interested people

International orientation

The special collections are also part of our national and international heritage

Special Collections UB Leiden


Original situation



Goal: create better access

Program consisting of 3 projects :

Conversion of all special collections metadata to OCLC’s Union Catalogue,

1 system for cataloguing all collections

Service digitisation on demand, built on PRIMO

View requests of all special collections through our catalogue (no paper slips)


Step 1:Conversion of the metadata to OCLC’s union Catalogue• Separate records for physical and

digital objects• In separate batches• With links to the scans in DigiTool• New formats were created



Step 2:Digitisation on demand service

• Create order buttons in our catalogue (PRIMO)



Step 2:Digitisation on demand service

• Create order buttons in our catalogue (PRIMO)

• FTP server for delivery to client• Connection to payment system• Automatic export to DigiTool• Implementation of



Step 3:Connecting systems







Step 4:Create holdings and items

• Taylor-made for various collections


Step 4:Create holdings and items

• Taylor-made for various collections• In the meantime: workaround for

materials without holdings & items




Questions?

Or contact me at:[email protected] van Bergen

mailto:[email protected]