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Venturing into the Cloud With Google Apps
Jeff PiontekPunahou
June 14, 2011
What criteria make something valuable for an educator?
Name a single tool that meets this criteria.
Was such a tool available five years ago?
Why is it available now?
An Educator's World of Google Tools
Tools for Educators
Google's Mission
“Organize the world’s informationand make it universally accessibleand useful.”
Google's Philosophy:
• Focus on the user and all else will follow.• It’s best to do one thing really, really well.• Fast is better than slow.• Democracy on the web works.• You don’t need to be at your desk to need
an answer.• You can make money without doing evil.• There’s always more information out there.• The need for information crosses all borders.• You can be serious without a suit.• Great isn’t just good enough.
Google of the Future?
Vocabulary
Web 2.0 - second iteration of internet; highly dynamic Blogging - weblogging RSS - Really Simple Syndication Widget - tool added to web page Aggregator - site for compiling RSS feeds Cloud computing - working in the Internet; online file storage, web apps. Web apps - applications that are web hosted rather than hard drive based
Word Processor, Spreadsheet and Presentation Apps run through browser.
Upload common file formats and edit.
No compatibility issues.
Open source browser extension that enables web applications to run offline.
When not connected to the Internet, your edits are stored on computer until re-connection, at which point changes are synced with Google Docs' servers and made available to collaborators.
Video Chat
Calendar
Calendar
Personalized Home Page Aggregate Information
Add Gadgets Many to choose from Develop your own
Add Multiple tabs RSS Feeds Themes
Version 5• Earth• Sky• Ocean• Mars • Record Tour• Historical Images• SketchUp Integration
Version 7• 3-D Modeling• Earth Integration• Models in Warehouse • Import & Export
Create 3D models in SketchUp and share them through the Google 3D Warehouse.
View 3D models in Google Earth, by downloading the 3D Warehouse network link.
Browser that combines a minimal design with sophisticated technology to make the web faster, safer, and easier.
It's currently available for Windows XP with Service Pack 2 or later and Windows Vista. Mac and Linux versions are being developed.
Blog
• Free site• Interactive• Facilitate
communication• Multiple languages • Follow updates with
Reader
Reader Feed AggragatorDisplay feedsBrowse for feedsShare feeds
Book Search
Search for scholarly literature. Identify the most relevant research across the world of scholarly research.
Trends Uses search volume to track trends Google Flu Trends uses aggregated Google search data to estimate flu activity.
Google Alerts are email updates of the latest relevant Google results (web, news, etc.) based on your choice of query or topic.
Some handy uses of Google Alerts include: • monitoring developing
news story• keeping current on
research
Google Mobile
News. Anytime, Anywhere. Google News for your phone lets you read up on the latest news from anywhere at anytime.Google News for your phone lets you read up on the latest news from anywhere at anytime. Point your phone at m.google.com/news, and you can: • See the top stories currently making headlines• Browse related articles from a variety of sources• Customize your news to show just the sections you want
Client Application for Windows Instant messagingFree PC-to-PC voice callsSend and receive voicemailsUnlimited file transfersGmail notifications on your desktop On the Web
On the Web
Gmail integration
Reader
Google Apps• Messaging
o Gmail and Google Calendar keep employees connected and save your company time and money.
• Collaboration o Google Docs, Google Video and Google Sites
complement traditional office software to make teamwork easier. Companies or departments can use these apps on their own to be more productive.
Cloud Computing• Computer Applications as an
online service
• Managed by the school!o Benefit of apps for ed
Cloud Computing School Options• Cloud Computing intro - YouTube.com
• Google Apps
• Zoho http://zoho.com/index.html
Google Tools for Schools
• Standard single user google/gmail accounts
• Google Team Editiono Overview pageo Can be setup and managed by a teacher or group of
students
• Google Apps Complete School Solutiono Overview pageo Requires IT management support and involvement
Education Edition FAQ• “click here for live faq”• 1) What is Google Apps Education Edition? • 2) Why Google Apps? • 3) What other schools are using Google Apps for
Education? • 4) How much is Google Apps for Education? • 5) Will there be advertisements with Google Apps? • 6) How much storage do users get with Google Apps
Education Edition? • 7) What is the uptime for the Google Apps email? • 8) What's the difference between Education Edition
and Premier Edition? • 9) How secure is Google Apps?
Google Apps for Education• Local management of an institution domain
o http://school.org • school registered and owned domain• Basic messaging and collaboration services
o Google tools all registered under the school owned domain
• School staff has complete management rightso Account creation and managemento Which services are activeo Access to take control of any accounto Tools to integrate with existing serviceso Tools to migrate user accounts to Google Apps domain
Reference
• Other Google Apps videoo http://www.youtube.com/user/GoogleApps
• Admin Control Panel videoo http://www.youtube.com/view_play_list?p=445899A13
05C271C
What is it?
• Option to Mix and Matcho Gmailo Google Talko Google Calendaro Google Docs
Document, Spreadsheet, Presentation Document Storage, upload, export, publish
o Google Sites (website)
Google Apps: Impact
• User-generated content • Collaboration• Supports collection and analysis of data• Student centered• Home and school access 24/7• Cross platform• Chat feature• Revision history• Easy sharing of documents (view/edit)• Sites• Enables communication
Our Goals
• To ensure each student the broadest possible experience with existing and emerging technologies.
• To embed these experiences throughout the K-12 curriculum.
• To teach each student the safe, legal, ethical and responsible use of existing and emerging technologies.
Our Philosophy
• Try anything that's out there • Allow distributed support• Every teacher/student is free to use what works
best• Every teacher/student is free to suggest using a
new product• Minimize the filter /adjust for grade level
Our Usage Plan
• embed Google Apps into the ICT K-12 curriculum• pilot experiences districtwide• identify assured experiences• free to use and publish for school use
o teachers/administrationo studentso school organizations
Responding to Concerns
• Sites shared with the world... privacy issues• Who owns the data and online content• How to transition students without losing information• Google doesn't share our data. • Inappropriate content• Technical Support
Google Apps User SitesApps for K-12: Staying Ahead of the Curve Google Apps Help Site
Gmail • Connectivity
o ability to contact all students auto-populating/standardization
o Custom auto forwardingo All students K-12 and K12 Staffo Dashboard Level Custom “Distribution Lists” Groups by
class o Freshmen Class
o Groups created in Mail show up in other appso Created new learning opportunity for teachers
knowledge of csv files
Google Docs • Students learn collaboration skills, collaborative writing, wiki
format, sharing protocols • Universal access for all students and staff
o No flash drives or need for email attachments o Cross platform
• Revision History
Other Advantages• 10 concurrent editors • Easy upload / download• Sharing (view/edit) • Chat • Insert Table of Contents
Google Docs: K-12
Embedded in ICT Curriculum Grade 3: Google Presentations Grade 4: Google Spreadsheets and Forms Middle School: Integration of Neo2 /Google Docs High School: collaborative research docs and data
collection on spreadsheets
Google Docs: Professional Use
• Professional Developmento Agenda/Minuteso Spreadsheets: sharing faculty data/ideas
• Curriculum writing• Inventory and budget
Google Presentations• Students learn public speaking, graphic design, visual
literacy• Collaborative work on one presentation • Share and send Google link• Can be embedded into site
Other Advantages • Creates a Chat backchannel option on the right • Storyboard a presentation• Download as PowerPoint, pdf or text
Google Spreadsheets • Students learn to enter, sort and analyze data / produce
charts, graphs • Collaborative data collection• Dynamic cells pull live data
Other Advantages • Add dynamic gadgets• 50 concurrent editors • Embeds into Google Sites• Downloads to Excel, pdf
Google Forms• Students learn to write surveys/collect and analyze data• Collect large amounts of data quickly• Resulting data in Google Spreadsheet
Other Advantages:• Collect data using mobile devices• Embeds into a Google Site • Self-correcting quizzes• Branching options• Quick formative assessments• School productivity /registration
/directories
Curricular Examples
Google Forms: Project Directories
Google Forms: Probability
Google Forms:Statistics Survey .
Google Forms: Administrative Walk Through
Google Forms: Student Learning Profiles for RTI
Google Forms: IT Support
Google Calendars
• Students learn to use calendars for project mapping
• Shared calendars for labs, COWs• Import 8-day rotation• Layered views: turn on and off
Other Advantages:• Specialized calendars • Project calendars• Embeds within Site• Syncs with SmartPhones, Outlook
Google Calendars
Sites• Students learn to publish • Self-initiating a new site• Easy embedding of all Google Apps
More Advantages• Differentiated sharing• Insert YouTube videos• Embedding gadgets• Insert an image using a URL• File Cabinet with version
numbers
Google Sites: 4th Grade Benchmark
Google Sites: Freshman Health
350 freshman websites are created each September
ICT embedded skills• Google Apps• website production/design• copyright law• MLA citation• annotated bibliography• drawing tools for original
graphics• conversion of graphics to .jpgs• spreadsheet and charting• online data entry• screenshots and conversion
to .jpgs• sharing protocols for personal
security
Google Sites: Student Portals
Google Sites: Curriculum Site
Google Sites: Curriculum Site
Google Sites: Parent Organization
Google Sites: English Poetry
Google Sites: Social Studies World Interactions
Google Sites: Course Web Site
Google Sites: Night Pre-Reading
Google Sites
Google Sites
Contact us• if you have further questions• if you would like to visit our school• if you would like us to come to your school• if you would be interested in establishing a collaboration
between your teachers/students and ours
Google Apps Resources
Google Apps Education Training Center
Google Apps Administrator Help
Google Apps Security and Privacy FAQs
Photo Credits
cloud photo: http://www.logichp.com/wp-content/uploads/2010/09/clouds.jpg
