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Distinguishing ourselvesExperiences of ORCID iD implementation and
the Jisc-ARMA pilot
Janette ColcloughResearch Support Manager, Information Directorate, University of York
UKSG Breakout session 2015
This session Background to ORCID iDs and the Jisc-ARMA ORCID
pilot
A detailed case study from the University of York
Experiences from other JISC-ARMA pilot sites
Next steps and key contacts
Questions
Background
ORCID and the name ambiguity problem
Names are not unique but an Open Researcher and Contributor Identifier is
Open, non-profit, community-driven organisation
– Registry of iDs and activities/outputs
– API to link systems
Free for individual researchers
Membership basis for organisations
– Basic or Premium, Trusted Party or Creator
Over 1 million iDs issued
For more information see http://orcid.org/
Jisc-ARMA ORCID Pilot project
Follows Joint statement in support of ORCID Jan 2013
– ARMA, HEFCE, HESA, JISC, RCUK, UCISA, Wellcome Trust
8 HEI-based pilots May 2014 – Jan 2015
Aims
– Streamline implementation at universities
– Develop best value approach for potential UK-wide adoption
Objectives
– Explore embedding of iDs into systems and workflows
– Assess costs, benefits and risks
– Gather evidence for national ORCID membership
Implementing ORCID iDs at the University of York
University of York Context
Founded 1963
Research intensive (14th in REF)
Member of the Russell Group and White Rose Consortium
16,000 students, 1,400 academic and research staff
>30 departments in humanities, social sciences, sciences
High duck density
Key features of the York project
Voluntary registration for iDs by researchers, with institutional support and advocacy
Backed by institutional policy (University Policy on the Publication of Research)
Technology: Integration of ORCID iD functionality into CRIS (Pure)
Technology: Use EPrints connector to populate the shared repository (White Rose Research Online) with ORCID iDs
Joint Information Directorate and Research Strategy andPolicy Office project
Technical set up
Membership of ORCID
– Basic Creator licence enabling one API integration
Easy to activate once Pure options were available and working
Initial problems with EPrints connector (now solved)
See Julie Allinson’s York ORCID blog entry for more information
Pilot stage exercise: Technical/advocacy issues
3 week trial with 4 departments
– Range of subject areas
– Included online survey
Over 70 iDs in Pure
– Uptake 17% - 40%
– No patterns by discipline
Add/Create options in Pure
– More instructions needed
– Discrepancy between no. of iDs in Pure and listed on ORCID
– Researchers did not Save their iD into Pure
– Unsaved changes request to Pure
Pilot stage exercise: further findings
There appears to be no information in
the ORCID account Did you already have an ORCID iD?
Pre-pilot >200 iDs with York email address
It's useful to attribute work to the right author
Role of research administrators• Increased uptake• But can remove ownership of
iD from researcher?
Implementation for academic and research staff
Email from Pro-Vice Chancellor for Research
– Direct request to create/add iD into PURE
– Key message: credit for high quality research
Website modified from pilot stage exercise
– www.york.ac.uk/orcid
– Added instructions
– More on benefits of Pure
– Clear that iD only
Pre-launch promotion
– Bookmarks distributed to researchers
– York Research Administrators Forum
Uptake to date (March 2015) > 500 ORCID iDs in Pure
35% of staff with Pure profiles
> 850 iDs with York email
Higher for academic staff
15.43
20.51
64.06
Uptake: iDs by Faculty
Arts & Humanities
Social Sciences
Sciences0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
26.70% 27.48%
36.07%
Uptake rate by Faculty
Other progress
EPrints connector to repository (WRRO) now live
– Need to monitor impact on repository
– Consider reload of data
Ensure iDs visible in York Research Database
– Plan and funding in place to update Pure portal
Initial steps towards implementation for postgraduate research students and staff without Pure profiles
– PGR students are an investment in the future
Next steps at York
Target postgraduate research students
– Work with new York Graduate Research School and GSA
Work on sustainability issues
– Continuing costs; monitor JISC consultation on national agreement for ORCID membership
– ORCID iDs for new staff and students
Maintain awareness of new use cases
– Metadata round trip
– Export from Pure to ORCID profile
Integration into other IDM systems
Benefits of our approach Voluntary sign-up
– Match culture of the organisation
– Avoids issues of bulk create
ORCID iDs embedded in the CRIS
– Core system for researchers
– Uses existing Pure functionality
– Associated with research outputs
– Feed out to repository via EPrints connector
– Maximise potential re-use / system interoperability
Policy on the Publication of Research
– Demonstrates institutional commitment
“ORCID has allowed us to distinguish - and
other people to distinguish - between
one person's work and the other's”
Research Fellow, Arts & Humanities
Lessons learned Initial signs are that voluntary sign-up can work
– But we are still at an early stage!
– Potential negative association with CRIS
– Difficult to demonstrate immediate benefit to researchers
Top-level buy-in is essential
Cross-team working is essential
– And brings additional benefits
The communications strategy vital
– And needs to be targeted
It can never be made too easy for researchers!
“It is a no
brainer”Prof Computer Science
Concerns going forward Dependence on systems
suppliers and ORCID
– Trust that systems will work
Sustainability issues
– Resourcing, membership
When will we see the benefits?
– Still in early stages of adoption
– Integration into grant applications, research outcomes (ResearchFish) and REF?
– Burgess Review recommendations
– New use cases
Find out more about the York project
See York ORCID blog http://yorkorcid.blogspot.co.uk/
– Users and use case
– Technical approaches
– Lessons learned
– Our approach
– Latest updates
Other experiences of the Jisc-ARMA ORCID Pilot
Acknowledgments
Aston: Heather Whitehouse ([email protected])
Imperial: Torsten Reimer ([email protected])
Kent: Kirsty Wallis ([email protected])
Jisc / ARMA ORCiD Pilot Projects 2014/15
Aston University
23 %
academics
registered
during
project
Web based
training material
High level buy-in
Click and Connect
set up in Pure: Click
on link in Pure to
create or register
ORCiD
Confusion with
other Author ID
systems used for
citation metrics
Prepared for
future system
integration
Email and
‘meetings’
campaign
Orcid @Imperial (Jisc-ARMA-ORCID pilot)
Project aims:
• Raise awareness of ORCID
• Issue researchers with an iD
• Encourage uptake of ORCID
Approach:
• Capture existing iDs via Symplectic Elements
• Offer an opt-out
• Create iDs on behalf of academics via API
• Pre-populate profiles, but leave academics to decide what will be made public
• Encourage academics to linkiD to Symplectic Elements
Date Activity
06/11 • ORCID web pages go live
• ORCID support in Symplectic Elements goes live
• Email from the Provost to all staff
14/11 • Follow-on email from ORCID project to all staff
20/11 • Reminder distributed via Heads of Departments
27/11 • Final day to opt-out or add an existing iD to
Elements
03/12 • Email to all staff who had not opted out informing
them that ORCID creation is imminent
• ORCID iD creation process
• ORCID claim email sent from ORCID
11/12 • ORCID identified 325 staff who already had an iD
but did not link it to Elements before 03/12; as a
result no iDs were created for them. The project
emailed these colleagues, encouraging them to add
their iD to Elements.
08/01 • Reminder email to staff who had not linked their
ORCID to their Symplectic Elements' account
Achievements / Lessons
• Academic interest – 1155 iDs claimed and linked back to College within 7 weeks.
• Privacy concerns did not prove to be a major concern – engage proactively.
• Clear communications and strong support across the university, incl. senior
management, were essential for smooth process. Clear messages, clear workflow.
• Number of iDs used is important, not number of iDs created.
Project report: https://spiral.imperial.ac.uk:8443/handle/10044/1/19271
Contact: Dr Torsten Reimer [email protected]
Project in numbers #
Overall number of staff included initially 4,347
Staff excluded (because they had chosen not to be listed in the College's public staff directory) 332
Staff opting out through the online form 25
Staff who added their existing ORCID iDs to Symplectic Elements before the roll-out 439
Staff with existing iDs, as identified through ORCID de-duplication 325
New staff iDs created 3,226
Metadata on publications ("works") added to the ORCID registry >240,000
Staff iDs linked to Symplectic (as of 19/01/15) 1,155
Staff asking for their newly created iD to be deleted (usually because they already had one that
was missed by the de-duplication)
7
Kent Early ORCID Project
• Large scale awareness raising and advocacy project
• Project used a team comprised of PhD students and Early career researchers as advocates
• Provided a wide range of materials for outreach activities:
• ORCID t-shirts and hoodies
• Posters and leaflets
• Assorted gifts and branded sweets
Results:• Over 200 independent sign-ups to ORCID at the University of
Kent and increasing
• Web content and ongoing support in place
• Widespread awareness of ORCID in all user groups
• Plans for continued advocacy in place across the university
www.kent.ac.uk/library/research/orcid
The other project sites
Northumbria University
– Moving ORCID Upstream: iD mandatory part of postgraduate research student project approval in student records; link to HESA return
University of Oxford
– Integration with core user identity systems (pilot)
Southampton University
– ORCID Service linking to University identity
Swansea
– Embedded into HR system, linked to Research Information System and repository
Next steps and key contacts
Next steps for Jisc-ARMA ORCID Pilot Project reporting:
– Summary reports from participating sites
– Final project report
– Institutional implementation and cost benefit analysis
Consultation on ORCID consortium membership for the UK
Reconvening implementation group
Considering other support options e.g. technical
See Jisc-ARMA ORCID pilot project website
– http://orcidpilot.jiscinvolve.org/wp/
Key contacts
Jisc-ARMA project contact:
– Verena Weigert ([email protected])
Cost-benefit analysis contact:
– Rob Johnson ([email protected])
ORCID Regional Director, Europe
– Josh Brown ([email protected])
Any further questions?
Thank you for listening
UKSG Breakout session 2015
Janette ColcloughResearch Support ManagerInformation DirectorateUniversity of YorkEmail: [email protected]: www.york.ac.uk/library
orcid.org/0000-0003-4767-6801
