session 8.04

MOUs A TO Z: STEPS FOR A SUCCESSFUL GOVERNANCE OF INTERNATIONAL AGREEMENTSChair: Tania Genel, Vrije Universiteit Brussel, Belgium Speakers:Alejandra Vilalta, Tecnologico de Monterrey, MexicoPaul Leys, Ghent University, Belgium

Welcome to session 08.04

Bahia, Friday 15 Sept, 9:00

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October 10, 2017 Slide 2

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TEST: Do you think that yourinstitution’s current processes andprocedures for internationalagreements should be linked to yourinstitution’s internationalization targets?

Choice Votes Percentage

Yes 43 88%

No 3 6%

Notsure 3 6%

1. Institutional Context for International Agreements

Ø Snapshot per institutionØ Internationalization strategy & targetsØ Agreement’s role in internationalization strategyØ Existing procedures for international agreements

2. The International Agreement’s cycle

Ø Initial requestØ Selection and ApprovalØ Management of Active AgreementsØ Renewal

3. Closing remarks

4. Q&A


Session’s content


Vrije Universiteit Brussel (VUB)

Faculties

Students

International students

Programmes

8 + University hospital

16 000

22% from 129 countries

31 BA - 75 MA (50% English Taught) -30+ PhD

International students in English- taught programmes 75% in Masters - 50%in PhD

Rankings QS: 182

# International Agreements > 500


Tec de Monterrey - SnapshotSchools

Students and Faculty


Programmes

6 National Schools

89,641 (Including High School)10,117 lecturers13% International Students4,714 from 65 countries

3 HS - 56 BA - 31 Masters -12 PhD

Campus 26 Campus in México + 18 International Liaison Offices

Rankings QS: 199

# Intl Agreements 1836

• Students Mobility (since year 2000 more than 125,000 students in 51 countries and more than 74,000 international students from 70 countries)

• Virtual International Mobility • Academic Strategic Alliances (Consortiums, Joint

Research, Dual-Degree programs, i.e.)• Exchange of Faculty and Staff • Visiting Professors Program• International Presence (International Liaison Offices)• 56% of the class of 2016 had an International

experience


Tec de MonterreyInternational strategy


UGent - SnapshotFaculties

Students


Programmes

11 + University hospital

42 162

11% from 149 countries

57 BA - 150 MA - PhD

Mobile graduates 21,8%

Rankings ARWU: 69 – THE: 107 QS: 125

# Intl Agreements > 700

• Internal structure and communication • Choices in terms of intensity and form of

international cooperation– Regional platforms– Thematic networks– Institutional partnerships

• Internationalisation of education• Recruitment of international students and staff• International branding


UGent – International strategy

1. Memoranda of Understanding 2. Letters of Intent 3. Mobility-related agreements 4. Project-specific agreements -not linked to

mobility 5. Joint Academic Degrees 6. Research-specific 7. Other (not listed) 8. I don't know


1)What type of international agreements is yourIRO usually involved with? Mark all that apply

Choice Votes PercentageMemorandaofUnderstanding 52 93% LettersofIntent 23 41% Mobilityrelatedagreements 50 89% Projectspecificpartnershipagreementsnotlinkedtomobility 25 45% JointDegrees 33 59% Researchspecific 18 32% Othernotlisted 6 11% Idontknow 0 0%

1. Yes, for each type of agreement 2. Yes, for some types of agreements 3. No, we do it ad hoc4. I don't know


2) Does your institution have a standard/official procedure (s) to handle Memoranda of Understanding and other international cooperation agreements?

Mark only one option


Yesforeachtypeofagreement 22 39%

Yesforsometypesofagreements 27 47%

Noweprocessthemadhoc 8 14%

Idontknow 0 0%


NEWAGREEMENTPROCESSTecnológicodeMonterrey PartnerUniversity

Academia InternationalPrograms(Campus)

CentralizedInternationalizationDept.

COLLABORATIONBEGINS

Collaborationinterest

Revisionofpreviouscontactorstatusofagreementwithanycampi

Arethereanyagreement?

AdviceinterestedPartnerUniversityoftheexistingagreement.AssistPartnerUniversitytocontactmanagingcampusforfurthercollaboration.

Send“PartnerInformation”documenttogathergeneralinformationonofficialrecognition,academicareas,internationalrankings,etc.

Collaborationinterest

YES

NO

DefinespecificcollaborationinterestwiththePartnerUniversity.Outlinethetypeofprogramofinterestforbothinstitutions.

Reviewthe“PartnerInformation”and information given by theinterestedcampus.

Approval

SenddraftoftheMoUandSpecificAgreement.

Reviewchangesandsendtolegaldepartmentforrevision.

Reviewchangeswithlegaldepartment.

YES

Starttheagreementsigningprocess.Sendagreementstocentraloffice.

Changesapproved

ReviewMoU&SpecificAgreement

Send amendments, comments orapprovalofthedraft.

NOSendinformationonwhethertheyhadvisitedtheuniversityorsendacademicapprovalviaemail.

Requestadditionalinformationonrankings,universitystrengthtoPartnerUniversity. Sendadditionalinformation

ReviewadditionalInformation

YES

SigningProcessbegins

NO

Sendamendmentsandcomments. Reviewchangesandcomments

AgreementssignedSendsignedagreementstoPartnerUniversityviapostanddigital. Signingprocessbegins.

AgreementssignedSendsignedagreementstocentraloffice.Scan&archiveagreement. Archiveagreement&

updateagreementsdatabase


Tec de MonterreyEvaluation of partnerships

National and International Accreditations

FIMPESFederationofMexicanPrivateHigherEducationInstitutions.

SACSSouthernAssociationofCollegesandSchoolstograntundergraduateandgraduatedegrees;master´sandPhDs.

International Rankings 2016 - 2017

#6-Latin America#199-World Ranking

#36-BRICS&Emerging Economies 2017#501-600-World Ranking

#1-Undergraduate Entrepreneurship PrograminLatinAmerica#23-Undergraduate Entrepreneurship Programintheworld

EGADE Business School

#1BusinessSchool inLatinAmerica


The Agreement’s Cycle

NewAgreement orRenewal Request

Selection - Approval

Management/Follow upofActiveAgreements

Expiration -Renewal

1. IRO 2. Other administrative central services3. Institutional Board 4. Academic entities: Faculties; Departments or

Professors 5. Campus level - Administration(when multicampus) 6. Campus level - Academic Entity: Faculties,

Departments or Professors (when multicampus)7. Other (not listed)


3) Which entity in your institution most commonly initiates/triggers requests for new international cooperation agreements? Mark all that apply


IRO 33 55%

Otheradministrativecentralservices 7 12%

InstitutionalBoard 6 10%

AcademicentitiesFacultiesDepartmentsorProfessors 48 80%

CampuslevelAdministrationwhenmulticampus 2 3%

CampuslevelAcademicEntityFacultiesDepartmentsorProfessorswhenmulticampus 6 10%

Othernotlisted 1 2%





4) Which entity in your institution gives final approval for new international cooperation agreements?

Mark all that apply


IRO 35 58%

Otheradministrativecentralservices 11 18%

InstitutionalBoard 33 55%

AcademicentitiesFacultiesDepartmentsorProfessors 14 23%

CampuslevelAdministrationwhenmulticampus 0 0%

CampuslevelAcademicEntityFacultiesDepartmentsorProfessorswhenmulticampus 0 0%

Othernotlisted 7 12%





5) Which entity in your institution is responsible for managing (follow up of objectives and output) active agreements?Mark all that apply


IRO 52 91% Otheradministrativecentralservices 6 11% InstitutionalBoard 0 0% AcademicentitiesFacultiesDepartmentsorProfessors 20 35% CampuslevelAdministrationwhenmulticampus 1 2%

CampuslevelAcademicEntityFacultiesDepartmentsorProfessorswhenmulticampus 0 0% Othernotlisted 2 4%

1. Yes (qualitative) 2. Yes (quantitative) 3. Both, qualitative and quantitative4. None5. I don't know


6) Does your institution rely on qualitative or quantitative tools to manage existing agreements and their eventual renewal?

Mark only one option


Yesqualitative 10 18%

Yesquantitative 5 9%

Both 25 45%

None 10 18%

Idontknow 6 11%

• How to manage +700 agreements?à eQuATIC tool


UGent – Evaluation of partnerships

available comparable easytoreaddata scores information






Concluding remarks

NewAgreement orRenewal Request

Selection - Approval

Management/Follow upofActiveAgreements

Expiration -Renewal

• Tania Genel, [email protected]• Alejandra Vilalta, [email protected]• Paul Leys, [email protected]


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