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PROJECT 2016MASTER DATA
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MASTER DATA
1. ITEM MASTER DATA
2. BUSINESS PARTNER MASTER DATA
3. HUMAN RESOURCES MASTER DATA
1. ITEM MASTER DATA
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ITEM GROUP
WAREHOUSES
UNITS OF MEASURE
STOCK VALUATION METHOD
GL ACCOUNT DEFINITION
PRICE LIST
BIN LOCATIONS
SERIAL NUMBERS & BATCH MANAGEMENT
INVENTORY TRANSACTIONS GOODS RECEIPT & GOODS ISSUE INVENTORY TRANSFER INVENTORY COUNTING TRANSACTIONS INVENTORY REVALUATION
INVENTORY REPORTS
1.
CONTENTS
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ITEM MASTER DATA
SAP Business One enables you to manage all the items that you purchase, manufacture, sell, or keep in stock.
The way we define what these items are and how they are handled is through the item master data record.
An item master data record is created for each product and identified with a unique code. You would create an item master for a product at the level of a universal product code or a catalog number.
Item master data is at the heart of almost every process in SAP Business One. It controls how the item acts in the sales, purchasing, production, MRP, inventory, and service modules.
An item master data record stores essential information such as if the item is purchased or sold, the price of the item, the inventory level, and how purchasing of the item is forecast and planned.
This data is used automatically by the system in the processes for purchasing, sales, production, managing your warehouse, and accounting INV
ENTORY
ITEM MASTER DATA
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Like other types of master data, such as the business partner, there are two main sections in an item master record: the header and the tabs.
The header contains general information about the item. A unique ID number must be assigned as the code. The tabs contain more detailed contain information for processing the item
ITEM MASTER DATA LAYOUT
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ITEM CATEGORIES
The header is also where you can assign item categories. The item categories control whether that item can be purchased, sold, or stored in inventory. An item can belong to multiple categories.
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ITEM GROUP
Arrange the items into groups. Assign an item to one group only. You can use the Item Group later for reports and evaluations.
To create a new group item click on dropdown list and click on define new or go to
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ITEM GROUP-SETUPADMINISTRATION
INVENTORY
SETUP
DEFINE
ITEM GROUP
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UOM GROUP
A UOM (Unit of Measure) group is a set of UOMs that you want to use for a certain type of product. Each UOM group has a base UOM..From the dropdown list, select a UOM group for the item, or click and click on new button to create new UOM group
ADMINISTRATION SETUP INVENTORY UOM/UOM GROUP
OR go to :
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UOM GROUP- SETUP
In setup window define group, give group description and define group definition
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PRICELIST
SAP Business One provides ten predefined price lists. Adding, changing, or deleting these prices enables you to map a pricing tactic in SAP Business One.
Using all or a few of the defined price lists is optional.
Furthermore, the following two price lists are automatically created and calculated by SAP Business One and cannot be manually changed:
Last Purchase Price:- This price list is automatically updated when an item enters the inventory with an original price.
Last Evaluated Price:- This price list is automatically updated after you run the Inventory Valuation simulation report.
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PRICE LIST- LAYOUT
INVENTORY
PRICE
LISTS
PRICELISTS
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PRICE LIST & UNIT PRICE
You can update item unit prices manually in the Item Master Data window as shown in below fig.
To set prices for other UMs of the item, select the three dots pushbutton to display the [Price List Name] - UOM Prices window.
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Warehouse - Definition (1)
Warehouse 01General
Warehouse
GeneralAccounting
Default Accounts
Address Information
Location
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In SAP Business One, there is a direct relationship between warehouses and items.
GOTO
Address Fields: Specify address details for the warehouse Location: Specify the warehouse location, according to their physical location. After defining warehouse go to the Item master data and set default warehouse for item
WAREHOUSE - Definition (2)
ADMINISTRATION SETUP INVENTORY WAREHOUSE
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G/L ACCOUNT DETERMINATION
On the Inventory tab of the item master record, you specify the G/L account determination.
• The accounts are defined in a matrix per item and per warehouse. You can set one of the warehouses as default warehouse. The system will use the default warehouse when you create a document.
• If you did not set a default warehouse the system uses the first warehouse as default.
To simplify the account determination, you can specify these accounts on item level and enter them directly into the item master record.
• Choose Inventory Item Master Data and choose the Inventory tab. This enables detailed account determination but also involves much maintenance work.
To simplify the account determination, in every item master record you can specify that the accounts are retrieved from a higher level:
• Warehouse level: In this case the system automatically retrieves the accounts from the warehouse definition. To maintain the accounts in the warehouse definition, choose Administration Setup Inventory Warehouses and choose the Accounting tab.
• Item group level: In this case the system automatically retrieves the accounts from the item group definition. To maintain the accounts in the item group definition, choose Administration Setup Inventory Item Groups and choose the Accounting tab.
You can define default accounts under Administration Setup Financials G/L Account Determination – these values are defaulted for all levels (warehouse level, item group level, and item level).
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BIN LOCATION
A bin location is the smallest addressable unit of space in a warehouse where your goods are stored
With SAP Business One, you can manage bin locations for your warehouses. In order to provide you with more flexibility in inventory management.
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STOCK VALUATION METHOD (1)
Moving Average Price
First In – First Out (FIFO)
Standard Price
€ € € € €
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STOCK VALUATION METHOD (2)
In the item master record, you can specify the inventory valuation method in which you want to manage the item. You have three options: Moving Average price
The system calculates the moving average price by dividing the total value of the goods by the amount in stock.
First In - First Out (FIFO)When you post any good issue, the system uses the price from the oldest layer, from the second-oldest, and so on.
Standard PriceYou also need to enter a fixed price into the item master record. The system uses this price for all stock movements. This especially makes sense for items which you produced yourself.
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SERIAL NUMBER AND BATCH MANAGEMENT(1)
First go to general settings to customize serial number & batches
PATH :
Serial number management and batch management are different functions that can be used in conjunction with each other. Batch Number: Group of material with similar characteristics can be assigned under a Batch. Serial Number: the item is managed by batches. This type of management tracks items that have unique numbers.ADM
INISTRATION
SYSTEM
INIALIZATION
GENERAL SETTING
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SERIAL NUMBER AND BATCH MANAGEMENT(2)
serial number batch
• On every transactions• On release only
Make necessary changes in general settings. Go to item master data and make changes in manage item by and management method as shown in fig.
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INVERNTORY TRANSACTIONS (1)
INVENTORY INVENTORY TRANSACTIONS
PATH:
1. GOODS RECEIPTThe Goods Receipt window lets you increase the inventory level in situation that is not the direct result of adding a purchasing document. When you purchase an item, the warehouse inventory increases automatically when SAP Business One enters the transaction. For example, if you create a goods receipt PO, the warehouse inventory increases accordingly by the specified quantity. However, purchasing an item is not the only transaction that results in a goods receipt
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INVENTORY TRANSACTION (2)INVENTORY
INVENTORY
TRANSACTION
GOODS
RECEIPT
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INVENTORY TRANSACTION (3)
2. GOODS ISSUE
PATH : INVENTORY INVENTORY TRANSACTION GOODS ISSUE
After an item is sold, the warehouse inventory is automatically reduced when SAP Business One enters the transactions. For example, if you create a delivery document that is based on a sales order, the warehouse inventory is reduced by the specified quantity once the delivery document is added. However, the sale of an item is not the only type of transaction that results in a goods issue.
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INVENTORY TRANSACTION (4)
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INVENTORY TRANSACTIONS (5)
3. INVENTORY TRANSFER
INVENTORY INVENTORY TRANSACTIONS INVENTORY TRANSFER
You use this function to transfer inventory from one warehouse to another. An inventory transfer can also be carried out as a consignment for a customer. The items are then stored in the customer’s warehouse and are sold from here.
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INVENTORY TRANSACTIONS (6)
5.INVENTORY COUNTING TRANSACTION
INVENTORY INVENTORY TRANSACTIONS
INVENTORY COUNTING TRANSACTION
In the normal course of business, inventory counting is carried out to verify the quantity and condition of items in the warehouse, and to provide information about existing inventory and inventory valuation to the auditors.
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INVENTORY REPORT
INVENTORY
INVENTORY REPORT
BUSINESS PARNTER MASTER DATA
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CONTENTS
CUSTOMER AND VENDOR GROUP
CUSTOMER MASTER
VENDOR MASTER
LEAD MASTER
PAYMENT TERM
CREDIT LIMIT & COMMITMENT LIMIT
ACTIVITY CREATION
SALES OPPORTUNITY MANAGEMENT
CUSTOMER RECEIVABLES AGING & VENDOR LIABILITIES AGING
BUSINESS PARTNER REPORTS
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Three Types of Business Partner Master Records
All purchasing transactions
All sales transactions
Sales opportunities
Quotations and orders
Sales opportunities
One or more control accounts for vendors
Possibletransactions
One or more control accounts for customers
Possibletransactions
Leads do not have any effect on accounting.
Possibletransactions
Vendors Customers Leads
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BUSINESS PARTNER MASTER DATA - LAYOUT
Header Data
Code Business Partner TypeNameGroupCurrency…
Local, System, or BP CurrencyAccount BalanceDeliveriesOrdersOpportunities
Contact Persons
Name
Address
…
Addresses
Bill to Address/Pay to Address
Ship to Address
…
Payment Terms
Payment Terms
Discount
Credit Limit
Partial Delivery
…
PaymentSystem
House Bank
Payment Method
…
Accounting
Consolidating
Control Account
Dunning
Tax
…
Properties
Up to 64 differentBusiness PartnerProperties
…
Telephone/Fax
Active / On Holdwith Dates
Contact Person
…
General Remarks
Text
Photo
…
Business Partner Master Data
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CUSTOMER AND VENDOR GROUP (1)
ADMINIDSTRATION SETUP BUSINESS PARTNER CUSTOMER/VENDOR GROUP
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CUSTOMER AND VENDOR GROUP (2)
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PAYMENT TERM
We use this tab to specify the business partner payment terms ,which determine the due date of invoices. Select the preferred payment terms, or define new ones. The predefined payment terms are : Net-30 :- bill will be due after 30 days Cash basic :- bill will be due within 2 daysTo define new ones go to:
ADMINISTRATION SETUP BUSINESS
PARTNERSPAYMENT
TERMS
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CREDIT LIMIT AND COMMITMENT LIMIT
Credit limits in SAP Business One define the maximum a customer may have on terms with you. It is a check that happens when you add a BP to a sales document or adding a sales document to the system. The credit limit equation is as follows: The customer's account balance + the amount of the current document.
Commitment limits in SAP Business One define basically the same thing as credit limits but with one additional piece. The commitment limit is as follows: The customer's account balance + the total amount in undeposited checks + the amount of the current document.
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ACTIVITY CREATION
Creating ActivitiesFrom the SAP Business One Main Menu, choose Business Partners
Activity .The Activity window opens.In the Activity field at the top, select the type of activity you want to create.Do one of the following:
• If the activity is related to a business partner, specify the partner in the BP Code field.
• If the activity relates only to yourself, select Personal. To save the activity, choose Add.
Updating ActivitiesFrom the SAP Business One Main Menu, choose Business Partners
Activity The Activity window opens.Display the required activity using standard search functions.Modify the activity information, as required.Choose Update.
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ACTIVITY CREATION (2)
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CUSTOMER RECEIVABLES AGING
This report lists all open customer receivables and provides an analysis of each customer receivable owed to you.
BUSINESS PARTNERS BUSINESS PARTNER REPORT AGING CUSTOMER
RECEIVABLES AGING
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VENDORS LIABLITIES AGING
It displays documents together with the respective liabilities. The report provides the size of the vendor liability and the time that the debt has remained unpaid.
BUSINESS PARTNERS
BUSINESS PARTNER REPORTS
AGING VENDORS LIABLITIES AGING
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SALES OPPORTUNITY MANAGEMENTThe Sales Opportunities module lets you track and analyze pending opportunities according to the progress of activities such as meetings, negotiations, and other proceedings in the sales pipeline.Example : Analyze each stage of the sales process
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BUSINESS PARTNER REPORTS
PATH:
BUSINESS
PARTNER
BUSINESS
PARTNER REPORT
HUMAN RESCOURCES MASTER DATA
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CONTENT
EMPLOYEE MASTER DATA
HUMAN RESOURCE REPORT
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HR MASTER DATA
Use the Human Resources module to enter and maintain information about company employees, and to perform the following related tasks:
1. Enter and maintain general and personal employee information, such as age, marital status, passport and ID number, phone numbers, and home and work addresses.
2. Manage information regarding employee education, previous job records, results of professional reviews, and absences.
3. Analyze employee costs and salaries.4. Create various reports and employee lists to run your
business more efficiently.
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EMPLOYEE MASTER DATA - LAYOUT HUMAN
RESOURCES
EMPLOYER MASTER
DATA
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HR REPORTSHUMAN RESOURCES
HUMAN RESOU
RCE REPORT
THANK YOU
PRESENTED BY: SHIYAD SHANOOB SANESH JANISH SHANIB
