ReferenceReference ManagerManager

Antoinette LourensAcademic Information Service

Service Unit: Veterinary Science, University of Pretoria

©2007

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Research Tools

• Database Manager– Enter references by keyboard– Import references from online/CD-Rom databases– Alerts on Sci Direct, Web of Sci etc. can be exported to RM– Can retrieve references by using keywords, authors,jnl title

etc.

• Bibliography Builder– Generate a bibliography formatted for a specific journal– Incorporate appropriate reference in-text citations into

manuscripts2

Where to find Reference Manager

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• Logon to the OP Novell Network– ( usually your personnel number and a password)

• Double click on My Computer• Double click on “Appl on ‘Rancor ‘(G:)”• Open up the “Reference Manager 11 Network” folder• Open up the “Program” folder• Double click on InstRM11W.exe• Follow the steps as indicated by the Installation

Program

Building of a databaseBuilding of a database• Direct export from certain databases

• Import References from Online, CD-ROM or Web-based Services

• Enter and Edit References

• Spell Check Selected Text or an Entire Reference

• Launch Web Pages or Files from a Reference

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Direct export from certain Direct export from certain databasesdatabases

• CAB Direct

• Science Direct

• Medline

• Zoological Record / Biological Abstracts

CAB DirectCAB Direct• Do your search in CAB Direct

• Mark the references you wish

to add to your database

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•Add them to your Marked list•View the Marked list

Click on the drop down arrow to choose

Reference Manager

click on “Export”

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Choose or create a file name

Science DirectScience Direct

Click on “Export Citations” after selection

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Do your search in Science Direct and mark the references you wishto add to your database

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Decide which references and the format and click on export

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Decide to which database to export

Ovid / MedlineOvid / MedlineDo your search in Medline and mark the references you wishto add to your database

Decide on which citations andfields to be put into the database.

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Under the “Result Format” mark the Direct Export button and click on save.

This will open up a list of available databases

Select the “Export results to Reference Manager”

button and click on “Continue”

Decide to which database to export

Your reference has been added

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Zoological Record

Do your search in Zoological Record and mark the references you wish to add to your database

Click on the “Stiffy” icon

Select the “Export to Reference

Manager” button

Decide which references and the format and click on OK

Decide to which database to export

Cambridge Scientific Cambridge Scientific AbstractsAbstracts

For searches done on CSA save the records as *.txt files .

Follow the steps in the previous slide and use the CSA filters

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Enter references by handEnter references by hand

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Click on “References” then “New”

Complete the template supplied

Spell CheckSpell Check

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Creating a new databaseCreating a new databaseClick on “File” and then“New database”. Type a name in the “File name” field and click on “New”Tip: Make sure to note where you save your database.

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To open an existing dbTo open an existing db

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To open a database compiled To open a database compiled in ProCite / Endnotein ProCite / Endnote

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To sort referencesTo sort references

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Building Bibliographies in Building Bibliographies in Your Word ProcessorYour Word Processor

• Review the Reference Manager Tools in your Word Processor

• Identify References to Cite

• Create your Final Manuscript and Reference List

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Review the Reference Manager Review the Reference Manager Tools in your Word ProcessorTools in your Word Processor

Insert citation

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If the Reference Manager Toolbar does not appear on your screen, click on “View”, “Toolbars” and select Reference Manager

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To insert a citation click the “Insert Citation “

button.

Type a keyword or author’s name to search

on

A list of hits will appear. Click on the correct

reference(s) you want to cite and click on “Insert”

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The selected reference has been inserted – note the brackets

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When finished with the article it is time for the bibliography.Click on “Generate Bibliography” buttonSelect the output style depending on which journal this article is going to be published in.

Click on the appropriate journal.

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The marked references change to numbers and a

reference list complying with a specific journal is added at

the end of your text

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