Planning Documentation

Vegetarian Society Recipe Card Project

Names: Alan Smith

Production Schedule

Week 1Wednesday

Divide tasks and roles up, making sure everyone has an equal amount to achieve. If someone has too much work to complete, while another person has little to complete, the overall quality could be compromised.

Select the Italian landmarks for the recipe card Edit the copy for my recipe cards. This should be done first, due to it been important to

generate the text before adding it to the cards. The editing of the text will include: making the lexis simpler, due to the mass market audience I am trying to target. This may include the reduction of jargon/slang words. While slang words are very informal, some regions may not have heard of particular words, so jargon and specialist terms will be reduced where necessary.

Friday Start to develop the layouts of some of the cards, getting the positioning right. The

reason this was not done in the test print was that I developed the card in rectangular form, instead of landmark form, due to technological restraints. The layouts may need to be reviewed because some shapes have less space than a rectangle and therefore the cad layout may need to be reviewed and altered (which will then be noted in the evaluation).

Week 2Monday

Now the layouts are converted to the shapes, put all of the content on the recipe card. This includes the boxes, the titles and the main body. The photography will have to wait until it has been generated, which will be carried out on the Tuesday and Thursday of week 2.

Wednesday Review the images that were captured on Tuesday, and add them to the relevant recipe

cards. The other images will have to wait to be added on Friday, after been generated on Thursday. By the time I have looked through them, put post-production techniques and added them to the cards, production on Wednesday may have concluded.

Friday Review the photographs that have been taken on Thursday. After that, I will add these

images to the recipe cards, before sending them for printing. If I get time, a test print will be carried out on this Friday, if not it will be carried out on

Friday, just before the final print.

Week 3Monday

The final print will be carried out on this day A check of the cards will then follow. If any problems have occurred, time SHOULD be

available to alter the final cards (if necessary). This will include:1. Checking the cards are of high quality (the images have been converted to card

version to a high standard2. No malfunction has occurred, which blurs or discolours the cad in any way3. The card complies with the Vegetarian Society brief, is everything on the card

that they asked for? Even though this should have been checked before the print stage, it's better to notice it, rather than losing out on profits after the event.

Risk Assessment

Personnel Photography and production team

Date/Time Tuesday 29th April 2014 and Thursday 1st May 2014

Location Kitchen

Hazard Person(s) / Equipment at Risk

Risk Control Taken

Burning yourself Personnel/myself

Make sure the ovens and hobs are turned off and that

you or the personnel members don’t touch them

after the cooking of the products.

Cutting yourself Personnel/myself

Make sure all knives are away after the cooking has been completed; also make sure you have full control and concentration when

handling a knife.

Tripping over a tripod Tripod and personnel

Make sure the tripod is stored safely when not in use. Personnel members

could trip and fall onto hot surfaces or the floor, which

result into injury and potentially a lawsuit.

Dropping of the camera Camera Make sure the strap of the camera goes round the

person eel members neck at all times.

What Health and Safety legislation might you need to consider in this project?

Health and safety act (1974) - While this concentrates on harmful substances which won't be involved in this project, it also covers the general wellbeing of a person in work and school. Not much of this is relevant to the above hazards, but should be kept in mind so the shoot in the kitchen is carried out safely. In this project, as long as I keep an eye on the equipment, this legislation shouldn’t affect me. In industry, it would apply, however, only to workers that come into contact with darkrooms and

handle substances when developing their own photographs.

Provision and use of work equipment regulation (1998) - This regulation is relevant to this risk assessment and will need to be considered. This act mentions whether equipment is suitable for the intended purpose, which links to the section about condition of the equipment. This section poses questions such as: Is the equipment safe to use? If it's starting to become faulty, will it deteriorate? These are some of the questions that I will have to ask myself before embarking on my photography shoots. The last piece from this act that is relevant to this project is about the person using the equipment. It says that people who have had adequate training with the equipment can only use this. I have received sufficient training with the DSLR to carry out the capturing of my photography in this project. This regulation doesn't just protect the users, it protects equipment too, it filters out the people that will misuse the equipment, and so it won't get damaged. In terms of links to industry, it spans quite far. This equipment may range from such things as cameras to computer/Mac software. This legislation therefore lets employers review whether they have the correct personnel working on their equipment and that they are trained for it. The employees also know the requirements; so will have to receive the training, while questioning if the equipment is safe and fit for purpose.

*This information was extracted from my Unit 57 work. The same applies to this project, so the same writing, which was written in my own words, is still relevant. Name places have been changed to make it relevant to the project.

Risk Assessment

Personnel Printer

Date/Time Monday 5th May 2014

Location Printing company

Hazard Person(s) / Equipment at Risk

Risk Control Taken

Hazardous chemicals come into contact with printers

Printer personnel member

Make sure the printer gets regular breaks, which will

enable the printers to have a decrease in time in which

they come in to contact with harmful substances.

Fingers could get stuck in machinery

Printer personnel member

Make sure the personnel members wear protective gloves and that they have someone watching over them (possibly a second

printer personnel member).

What Health and Safety legislation might you need to consider in this project?

The health and safety regulations from the last risk assessment will be relevant, which are:

Health and safety act (1974) - While this concentrates on harmful substances which won't be involved in this project, it also covers the general wellbeing of a person in work and school. Not much of this is relevant to the above hazards, but should be kept in mind so the shoot in the kitchen is carried out safely. In this project, as long as I keep an eye on the equipment, this legislation shouldn’t affect me. In industry, it would apply, however, only to workers that come into contact with darkrooms and handle substances when developing their own photographs.

Provision and use of work equipment regulation (1998) - This regulation is relevant to this risk assessment and will need to be considered. This act mentions whether equipment is suitable for the intended purpose, which links to the section about condition of the equipment. This section poses questions such as: Is the equipment safe to use? If it's starting to become faulty, will it deteriorate? These are some of the questions that I will have to ask myself before embarking on my

photography shoots. The last piece from this act that is relevant to this project is about the person using the equipment. It says that people who have had adequate training with the equipment can only use this. I have received sufficient training with the DSLR to carry out the capturing of my photography in this project. This regulation doesn't just protect the users, it protects equipment too, it filters out the people that will misuse the equipment, and so it won't get damaged. In terms of links to industry, it spans quite far. This equipment may range from such things as cameras to computer/Mac software. This legislation therefore lets employers review whether they have the correct personnel working on their equipment and that they are trained for it. The employees also know the requirements; so will have to receive the training, while questioning if the equipment is safe and fit for purpose.

Some other regulations, which were covered in unit 57 are relevant to the printer risk assessment of this project. They are as follows:

Control of substances hazardous to health (COSHH) (2002) - As the name suggests, substances are involved heavily in this act, which will be relevant to this projects situation. This act helps control employees exposure to substances, which in turn, keeps them safer and healthier. In industry, it would only apply to workers that operate in darkrooms and printers.

Responsibilities

Team members: Responsibilities:

Research

They have to research existing products, look at the market and interpret where our product will fit in certain

markets, or will it ft in a new market? Research will also try and give us ideas about demographics and numbers for vegetarians, however, this was done early in the process

and researchers won't be required at the production stage.

Editorial The editorial body/bodies will review the recipe cards, picking out typos and faults with the recipe card. Doing this

will ensure the final product is completed to the highest possible standard.

Design The design team will decide/suggest colours, fonts, layouts and images for the overall layout. Due to me

hiring the personnel, they will be high quality professionals, due to me wanting a high quality

product, not just a product which just fulfils a purpose. Photographic This personnel member will be in charge of capturing

the images for my recipes cards, while capturing pictures for the adverts and logos (if required).

Production This is one of the biggest responsibilities for a personnel member in this project. This group will

collate everything g together (text, layout, colours, images) and put it on the initial card, before sending it

to editorial for review.Printing This will be contracted out to another company, but

this personnel member is still included in the project. This personnel member is responsible for printing, along with test prints. While the printer won’t mind about the final product, he’ll want the quality to be

good, due to him getting paid for this job. Marketing and Distribution This member of the team will decide on which

markets this product will be fitted into, before trying to sell it (preferably in bulk) to companies and

originations. Distribution is in charge of sending these cards to the companies. This responsibility seems

insignificant in the overall project, but if this distribution is late, a decrease in the payment may be

received. Sales Like marketing, they will decide on the market to put

the product in, but unlike marketing, they will actually be responsible for selling the product first hand. This

could be in different forms, including: pitching the idea, meeting customers face to face or selling on the

internet (Just a few ways of selling this type of product).

Contingency

Risk to project Contingency plan

Personnel members aren't here on given days

If this is the case, two things can be done about this:1. The personnel member completes the work in their

own time, due to them knowing the small time scale we have, we cannot afford to let personnel have

extra time on the schedule2. Another personnel member completes the tasks

assigned to the member that's off.Both of these scenarios wouldn't mean the timescale is affected and the production stage will be completed in

2 weeks.The landmark shaped cards doesn't fit all the content on, compared to the rectangular

test card.

A change of either landmark or content will have to be made. This task was assigned to the Wednesday of Week 1, but if needed, the Friday could be used for this also, but

all other tasks assigned for Friday must be completed also.

The photographs don't get captured on the Tuesday or

Thursday of Week 2

If this is the case, the images will have to be generated on other days of the week, when I have time. Like stated in a previous solution, the timescale is so small that nothing

can be pushed back or moved to the final day of production.

The test print on the Wednesday of week 2 is not

carried out

Like I wrote in my schedule, this test print can be completed on the Monday of week (the final day), just

before the final print.

The locations or equipment isn't available on the day in

which I require it

The equipment will be either sourced from elsewhere and then used to my needs or the same equipment will be arranged to be used on the nearest possible day. This

could require me to work on my days off or weekends, but the short project time doesn't leave much choice and

doesn't leave much room for contingencies.

I don't capture the photographs I want

This will be one of the trickiest contingencies to try and accommodate, due to me having to make the recipe

again, in order to photograph it. However, the photography must be carried out to complete this project to a high

standard, so I will take the photographs at the end of a production day (Week 2 - Wednesday/Friday).

I manage to lose all my work through a mass error

If this does happen, it will transpire that my overall product will suffer. However, it all depend sat what stage the work got lost. If it's at the start of the production stage, it's still

possible to make a high quality product. On the other hand, if it's on the final day, the chances of making the

product to a high standard is very slim. To avoid this, I will back my work up every time I get the chance and save it

on at least two computers at a given time. However, should this scenario happen, I ill try and 're-build' the

product in every moment of spare time I have (i.e. days off and weekends)

Budget

Item Time needed for Cost per item/hour Number TotalDesigners 20 hours £10 3 £600.00Locations (advertising) 3 hours £20 5 £300.00Office space 25 hours £75.00 2 £3750.00Photography equipment 4 hours

£0 (hire from college) 1 £0.00

Printing cards 1 hour £0.25 3500 £875.00Computers 15 hours £0 (use at college) 1 £0.00 Paper (planning) N/A £0.05 per sheet 100 £5.00 Laminating 1 hour £0.08 per card 3500 £280.00 Embossing 1 hour £0.06 per card 3500 £210.00

Ingredients N/A Average of £1.50 per item

Approx 100 £150.00

Personnel members who will fit into the roles of: photographer, editorial, researcher, production, sales, design and marketing 20 hours £8 7 £1,120.00

Total £7290.00