Power point 2007 level 1

Villanova UNIT Training©

MICROSOFT OFFICE 2007

MICROSOFT OFFICE POWERPOINT 2007 - LEVEL 1

Exploring PowerPoint

Using Basic Presentation Skills

Working with Presentations

Using the Outline Tab

Editing and Proofing Text

Printing

Formatting Presentation Text

Formatting Bullets and Numbers

Using Slide Sorter View

Editing Multiple Presentations

Using Graphic Images

Working with Drawing Objects

Using Slide Show View

Villanova UNIT Training© Page i

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MICROSOFT OFFICE POWERPOINT 2007 - LEVEL 1

ABOUT ONDEMAND SOFTWARE ....................................................................... I

COPYRIGHT .............................................................................................................. I

DISCLAIMER ............................................................................................................ I

LESSON 1 - EXPLORING POWERPOINT........................................................... 1

Working with PowerPoint ........................................................................................ 2

Starting PowerPoint .................................................................................................. 3

Using the PowerPoint Interface ................................................................................ 5

Using the Microsoft Office Button ........................................................................... 6

Using the Ribbon ...................................................................................................... 7

Working with Groups ............................................................................................... 7

Working with the Contextual Tabs ........................................................................... 8

Working with the Galleries ...................................................................................... 9

Working with Quick Styles ...................................................................................... 9

Using the Quick Access Toolbar ............................................................................ 10

Customizing the Quick Access Toolbar ................................................................. 11

Using the Mini Toolbar .......................................................................................... 12

Using Live Preview ................................................................................................ 13

Exiting PowerPoint ................................................................................................. 14

Exercise .................................................................................................................. 16

Exploring PowerPoint ........................................................................................ 16

LESSON 2 - USING BASIC PRESENTATION SKILLS .................................... 17

Entering Text into a Presentation ........................................................................... 18

Saving a New Presentation ..................................................................................... 19

Closing a Presentation ............................................................................................ 23

Creating a New Presentation .................................................................................. 24

Opening an Existing Presentation .......................................................................... 26

Adding a New Slide................................................................................................ 29

Renaming an Existing Presentation ........................................................................ 31

Exercise .................................................................................................................. 34

Using Basic Presentation Skills .......................................................................... 34

Page iv Villanova UNIT Training©

LESSON 3 - WORKING WITH PRESENTATIONS .......................................... 35

Creating a Custom Layout ...................................................................................... 36

Applying a Theme .................................................................................................. 40

Applying a Background Style................................................................................. 41

Changing Slide Orientation .................................................................................... 43

Changing the Magnification ................................................................................... 45

Adding Speaker Notes ............................................................................................ 47

Switching Views ..................................................................................................... 49

Exercise .................................................................................................................. 52

Working with Presentations ............................................................................... 52

LESSON 4 - USING THE OUTLINE TAB ........................................................... 53

Working with the Outline Tab ................................................................................ 54

Collapsing and Expanding Slides ........................................................................... 57

Demoting and Promoting Text Lines ..................................................................... 59

Moving Text Lines ................................................................................................. 61

Adding Slides in the Outline Tab ........................................................................... 63

Deleting Slides from the Outline Tab ..................................................................... 64

Rearranging Slides in the Outline Tab ................................................................... 66

Exercise .................................................................................................................. 69

Using the Outline Tab ........................................................................................ 69

LESSON 5 - EDITING AND PROOFING TEXT ................................................ 71

Selecting Text ......................................................................................................... 72

Deleting Slide Items ............................................................................................... 74

Moving/Copying Text between Slides ................................................................... 75

Using the Paste Options Button .............................................................................. 79

Using the Clipboard Task Pane .............................................................................. 81

Using Undo and Redo ............................................................................................ 84

Finding and Replacing Text ................................................................................... 86

Checking Spelling as You Type ............................................................................. 89

Running the Spelling Checker ................................................................................ 91

Creating an AutoCorrect Entry ............................................................................... 95

Using the AutoCorrect Options Button .................................................................. 98

Displaying Smart Tags in a Presentation .............................................................. 101

Importing Text from Word ................................................................................... 104

Villanova UNIT Training© Page v

Exercise ................................................................................................................ 107

Editing and Proofing Text ................................................................................ 107

LESSON 6 - PRINTING ....................................................................................... 109

Printing Presentations ........................................................................................... 110

Selecting Page Setup Options ............................................................................... 110

Previewing a Presentation .................................................................................... 112

Printing Slides ...................................................................................................... 115

Printing Speaker Notes ......................................................................................... 118

Printing Outlines ................................................................................................... 120

Printing Handouts ................................................................................................. 122

Creating Headers and Footers .............................................................................. 125

Exercise ................................................................................................................ 129

Printing a Presentation ..................................................................................... 129

LESSON 7 - FORMATTING PRESENTATION TEXT ................................... 131

Formatting Text .................................................................................................... 132

Changing an Existing Font ................................................................................... 133

Modifying the Font Size ....................................................................................... 135

Changing Font Style and Effect ........................................................................... 137

Changing the Font Color ...................................................................................... 139

Using the Font Dialog Box ................................................................................... 142

Using the Format Painter ...................................................................................... 144

Changing Text Alignment .................................................................................... 145

Setting Tab Stops .................................................................................................. 146

Modifying Paragraph Spacing .............................................................................. 149

Using the AutoFit Options Button ........................................................................ 151

Selecting a Shape Style ........................................................................................ 153

Customizing a Shape Style ................................................................................... 155

Applying Effects to a Text Placeholder ................................................................ 157

Selecting a WordArt Style .................................................................................... 159

Editing Text Outline Color ................................................................................... 161

Editing Text Fill Color ......................................................................................... 163

Applying Text Effects .......................................................................................... 165

Exercise ................................................................................................................ 167

Formatting Presentation Text ........................................................................... 167

Page vi Villanova UNIT Training©

LESSON 8 - FORMATTING BULLETS AND NUMBERS .............................. 169

Adding and Removing Bullets ............................................................................. 170

Adding and Removing Numbers .......................................................................... 171

Modifying Bullets and Numbers .......................................................................... 173

Exercise ................................................................................................................ 176

Formatting Bullets and Numbers ..................................................................... 176

LESSON 9 - USING SLIDE SORTER VIEW .................................................... 177

Selecting Multiple Slides ...................................................................................... 178

Moving Slides in Slide Sorter View ..................................................................... 180

Duplicating Slides in Slide Sorter View ............................................................... 181

Copying Slides in Slide Sorter View .................................................................... 182

Deleting Slides in Slide Sorter View .................................................................... 183

Exercise ................................................................................................................ 185

Using Slide Sorter View ................................................................................... 185

LESSON 10 - EDITING MULTIPLE PRESENTATIONS ............................... 187

Viewing Multiple Presentations ........................................................................... 188

Copying Text between Presentations ................................................................... 189

Copying Slides between Presentations ................................................................. 192

Copying Slides with Drag and Drop..................................................................... 194

Exercise ................................................................................................................ 196

Editing Multiple Presentations ......................................................................... 196

LESSON 11 - USING GRAPHIC IMAGES ........................................................ 197

Working with Graphics ........................................................................................ 198

Using the Clip Art Task Pane ............................................................................... 199

Using Slide Layouts ............................................................................................. 203

Inserting a Picture ................................................................................................. 205

Cropping a Picture ................................................................................................ 206

Moving a Graphic ................................................................................................. 208

Resizing a Graphic ............................................................................................... 209

Formatting a Graphic ............................................................................................ 211

Recoloring a Graphic ............................................................................................ 213

Inserting Clips with the Clip Organizer ................................................................ 215

Organizing Clips ................................................................................................... 218

Applying a Picture Style ....................................................................................... 222

Villanova UNIT Training© Page vii

Applying a Shape ................................................................................................. 224

Adding Effects ...................................................................................................... 226

Adding a Border ................................................................................................... 227

Exercise ................................................................................................................ 230

Using Graphic Images ...................................................................................... 230

LESSON 12 - WORKING WITH DRAWING OBJECTS ................................ 233

Using the Drawing Group .................................................................................... 234

Drawing an Enclosed Object ................................................................................ 234

Changing the Fill Color of an Object ................................................................... 237

Applying a Fill Effect ........................................................................................... 238

Applying Effects ................................................................................................... 240

Drawing a Line ..................................................................................................... 242

Formatting Lines .................................................................................................. 244

Creating a Text Box.............................................................................................. 247

Rotating an Object ................................................................................................ 249

Flipping an Object ................................................................................................ 250

Arranging Objects ................................................................................................ 252

Aligning Objects ................................................................................................... 254

Grouping Objects.................................................................................................. 256

Exercise ................................................................................................................ 259

Working with Drawing Objects ....................................................................... 259

LESSON 13 - USING SLIDE SHOW VIEW ...................................................... 261

Running a Slide Show .......................................................................................... 262

Navigating a Slide Show ...................................................................................... 263

Creating a Custom Show ...................................................................................... 266

Exercise ................................................................................................................ 270

Using Slide Show View ................................................................................... 270

INDEX ...................................................................................................................... 271

LESSON 1 - EXPLORING POWERPOINT

In this lesson, you will learn how to:

Work with PowerPoint

Start PowerPoint

Use the PowerPoint Interface

Use the Microsoft Office button

Use the Ribbon

Work with Groups

Work with the Contextual tabs

Work with the Galleries

Work with Quick Styles

Use the Quick Access Toolbar

Customize the Quick Access Toolbar

Use the Mini toolbar

Use Live Preview

Exit PowerPoint

Lesson 1 - Exploring PowerPoint PowerPoint 2007 - Lvl 1

Page 2 Villanova UNIT Training©

WORKING WITH POWERPOINT

Discussion

Microsoft PowerPoint 2007 is a presentation graphics program that produces

dynamic and powerful slide shows containing movies, sounds, text, graphics, charts,

and SmartArt. You can use PowerPoint for formal and informal presentations and

meetings, as well as for presentations on the Internet.

Whether you are presenting an idea, plan, or complex report to a group, you can use

PowerPoint to combine essential data, dramatic illustrations, animation, special

effects, and timed sequences that convey your important points in an informative and

convincing visual presentation.

PowerPoint incorporates a wide variety of tools and features for selecting fonts,

formats, styles, colors, and themes. You can import documents from word processing

programs or worksheets and charts from spreadsheet applications as well as creating

text, tables and charts directly in PowerPoint. For example, in a presentation designed

to show your company's financial performance, you could import a previously created

list of assets from Microsoft Word and a graph illustrating stock performance from

Microsoft Excel. Alternatively you could create a bullet pointed list, table of data and

associated chart using PowerPoint and its integration with the other applications in

the Office 2007 suite.

You can use illustrations from clip art libraries or picture files, as well as movies and

sounds from the clip organizer, files or CDs. There are galleries of predefined shapes,

WordArt and SmartArt objects and you could even create a Photo Album from a

collection of digital photographs.

The new user interface in PowerPoint 2007 makes creating, presenting, and sharing

presentations simpler and more intuitive. With use of the new Ribbon, tabs, and

galleries, PowerPoint 2007 groups common tasks together in the same place. For

instance the tools for inserting pictures, clip art, shapes, SmartArt, and charts are

placed together in the Illustrations group on the Insert tab.

Formatting and consistency are made easier through contextual tabs and task panes.

Contextual tabs appear in the Ribbon when objects in the slides are selected. For

instance when a text box is selected, the Drawing Tools Format tab appears in the

ribbon to display relevant tools such as Shape Fill, Shape Outline, Shape Effects, and

WordArt styles. Task panes are also used to provide the tools and links to perform

common tasks in PowerPoint. The Office Clipboard and Clip Art now appear in a

task pane.

In addition to slide layout options, animation effects, and design templates, you can

also create and apply multiple slide and title masters.

PowerPoint 2007 - Lvl 1 Lesson 1 - Exploring PowerPoint

Villanova UNIT Training© Page 3

Themes allow a consistent look and feel to be applied to the presentation, applying a

common background, font style and layout throughout the presentation with a single

operation.

You can get help on a PowerPoint task or feature using the PowerPoint Help

window which can be launched using the help button from the parent PowerPoint

windows or in a context sensitive manner from child windows. The PowerPoint Help

window can search both online and offline sources to provide assistance and training,

and answer your questions. PowerPoint also provides tutorials for online instruction,

predesigned templates for popular types of presentations, and additional templates are

available to download from the Internet.

With employees and consultants spread across the world, workers need tools to

collaborate on joint projects. To address this issue, PowerPoint now provides many

new features for reviewing and sharing presentations, such as Document

Workspaces. PowerPoint also helps you package a presentation for a CD.

STARTING POWERPOINT

Discussion

When Microsoft Office 2007 is installed, it creates a Microsoft Office submenu in

your All Programs menu of the start menu. The submenu contains the shortcuts to all

of your Office applications. You can open Microsoft PowerPoint 2007 by selecting it

from this menu.

When the program starts, a brief splash screen appears, and then the application

window opens.

To display a shortcut to PowerPoint on your desktop, open

the Microsoft Office menu from the All Programs menu of

the start menu, right-click Microsoft Office PowerPoint

2007, point to Send To and select the Desktop (create

shortcut) command.

In Windows XP or Windows Vista, if you have previously

opened PowerPoint, it may appear in the Recently Used

Programs list, which displays when you click the start

button. To ensure PowerPoint doesn‟t scroll off of the

Recently Used Programs list, you can pin its shortcut to the

list by right-clicking Microsoft Office PowerPoint 2007,

either from the Recently Used Programs list or the Microsoft

Office menu, and selecting the Pin To Start menu command.



The first time you open PowerPoint after installation, the

Privacy Options window may appear. From this screen you

can choose whether Office can download help content from

the Internet when online, whether Office can periodically

download a file that helps track and solve program crashes and

whether you wish to sign up to the Microsoft Customer

Experience Improvement Program. The Privacy Options

screen also gives you the option to keep Office up to date with

the Microsoft Update service. Once the Privacy Options

window has been completed the User Name dialog box may

appear. You can enter your name and initials as necessary and

then select OK.

Procedures

1. Select the Start button on the taskbar .

2. Point to All Programs.

3. Point to Microsoft Office.

4. Select Microsoft Office PowerPoint 2007 .

Step-by-Step

Start Microsoft PowerPoint 2007.

Steps Practice Data

1. Select the Start button on the taskbar.

The Start menu appears. Click Start

2. Point to All Programs.

The All Programs submenu appears.

Point to All Programs

3. Point to Microsoft Office.

The Microsoft Office submenu

appears.

Point to Microsoft Office

4. Select Microsoft Office PowerPoint

2007.

Microsoft PowerPoint opens.

Click



USING THE POWERPOINT INTERFACE

Discussion

When PowerPoint starts, the application window opens. The application window

contains the following elements:

The Titlebar: can be used to move the window around the screen if it is

not maximized, it also displays the name of the active presentation. The

Titlebar appears across the top of the window.

The Office button: contains commands to open, save, print, prepare,

send, publish and close existing presentations as well as creating a new

presentation. The Office button appears at the top left-hand corner of the

window.

The Ribbon: comprises a band of functional tabs across the top of the

screen, underneath the Titlebar, that collate common features together

within the tabs using groups and galleries to create a more intuitive

interface and simplify the creation of a presentation.

The Quick Access Toolbar: is a quick and easy way of accessing some

of an application‟s regularly used features, the toolbar can be

customized to add and remove commands. The Quick Access Toolbar

appears to the right of the Office button.

The Minimize button: collapses the window down to a bar on the

taskbar of the desktop. It is the left-hand button of the three buttons at

the top right corner of the window.

The Maximize/Restore button: toggles the window between maximized

to full screen and reduced to a windowed size (not full screen). This

button is the middle button of the three buttons at the top right corner of

the window.

The Close button: closes the application. If you have presentations open

that have unsaved changes, you will be prompted to save them. The

close button is the right-hand button of the three buttons at the top right

corner of the window.

The Work area: is where the active presentation appears. The first time

you open PowerPoint 2007 the work area contains a blank presentation

with a single slide.

The Status bar: appears across the bottom of the window and provides

information about the active presentation as well as containing shortcuts

for changing the view and a zoom slidebar.



USING THE MICROSOFT OFFICE BUTTON

Discussion

The new look Microsoft PowerPoint 2007 brings with it many changes. Most of

these changes refer to the navigational aspects of the application and the new and

improved user interface. PowerPoint 2007, along with other Microsoft Office

applications, has moved away from the complex menu system and has arranged

features and commands according to their use and their place in the order of creating a

presentation. One thing that does remain the same, however, is the file menu.

Although it is no longer called the file menu, the commands that have been available

in previous editions are still available in PowerPoint 2007 albeit through the new

Microsoft Office Button. The Office Button, a large round icon located in the top

left hand corner of the screen, is the heart of all the new Microsoft Office applications

and, among others, includes all the traditional features such as New, Open, Save,

Print, and Close. New commands to appear in this menu are Prepare and Publish.

The Microsoft Office Button offers consistency across the Microsoft Office 2007

suite.

The Microsoft Office button

You cannot customize what appears in the Office Button

menu. However, regularly used commands can be added to

the Quick Access Toolbar for easy access.



USING THE RIBBON

Discussion

In place of the old menu systems in previous editions, Microsoft has introduced the

Ribbon. The Ribbon comprises a band of functional tabs across the top of the screen.

The order in which these tabs appear across the Ribbon are designed to follow the

flow of creating a presentation, thus enabling a straightforward and logical order to

presentation construction. These tabs act as menus and display the relevant commands

relating to that tab. The tabs available across the Ribbon include the Home tab,

Insert tab, Design tab, Animations tab, Slide Show tab, Review tab, and View tab.

The Ribbon

You can choose to minimize the Ribbon to show just the tab

titles by right clicking on the Ribbon and selecting Minimize

the Ribbon.

WORKING WITH GROUPS

Discussion

In PowerPoint 2007 the graphical tabs serve as the menu list for a range of activities.

When selected from the Ribbon a tab displays a range of Groups. These Groups

categorize Commands according to their function. Below is a brief guide to the

Groups and Commands you will find on each of the tabs in PowerPoint 2007:

Home tab - here you will find basic commands such as New Slide and

Text formatting commands.

Insert tab - these Groups allow you to insert various objects into a slide

such as tables, pictures, diagrams, charts, text, movies and sound.

Design tab - gives you the tools you need to customize the appearance

of your presentation slides.

Animations tab - allows you to add a variety of animations and

transitions to your slides.



Slide Show tab - these Groups aim to help you rehearse your

presentation.

Review tab - here you can check the Spelling in your presentation as

well as add comments and annotation to slides.

View tab - offers you a variety of ways to view your slides from Notes

Master to Black and White or Grayscale.

The Groups

You cannot customize the Groups or Commands that appear

on a tab but you can add regularly used commands to your

Quick Access Toolbar for easy access.

WORKING WITH THE CONTEXTUAL TABS

Discussion

In addition to the standard tabs that appear along the Ribbon there are Contextual

Tabs that appear and disappear as you use various commands. These Contextual

Tabs contain special formatting tools for items like tables and graphics. When you

have inserted a picture, table, chart or SmartArt object for example, the Contextual

Tabs will appear on the right hand side of the Ribbon and will be highlighted with a

different color to the rest of the tabs. When you have finished working on the selected

item these tabs will automatically disappear.

A Contextual tab

If you want to return to an inserted object and continue

formatting using the Contextual Tabs, simply select the

object and the Contextual Tabs will appear on the Ribbon.



WORKING WITH THE GALLERIES

Discussion

While some buttons in the Ribbon immediately apply a command, such as the Bold

button, other buttons offer a large range of choices. When you see a button with a

down-pointing arrow, it indicates that the button offers several options. Generally,

clicking this type of button displays a Gallery, although some buttons display just a

menu, while others show both a gallery and a menu.

A Gallery is a graphic display of the options available from the button.

A Gallery

WORKING WITH QUICK STYLES

Discussion

Office 2007 also has a special type of gallery on some of the tabs known as a Quick

Style gallery. You can recognize a Quick Style gallery by the fact it displays several

options directly on the Ribbon and has three arrows on the right-hand side of the

button.



The top two arrows on the right-hand side are scroll buttons that let you see the other

options in the Quick Style gallery without having to display the whole gallery at one

time.

The third arrow, the one with the line above it, is known as the More arrow. When

you click the More arrow, the whole gallery is displayed.

A Quick Style button

USING THE QUICK ACCESS TOOLBAR

Discussion

The Quick Access Toolbar is a feature that is present throughout Microsoft Office

2007. It appears at the top left of the screen alongside the Office button. It is a quick

and easy way to access some of an application‟s regularly used features without using

the Ribbon or Tabs. You can choose to display the Quick Access Toolbar below the

Ribbon, if you prefer.

The Quick Access toolbar

Procedures

1. Select the More arrow to the right of the Quick Access Toolbar .

2. Select the Show Below the Ribbon option.

Step-by-Step

Use the Quick Access Toolbar.



Steps Practice Data

1. Select the More arrow to the right of

the Quick Access Toolbar.

The Customize Quick Access Toolbar

menu appears.

Click

on the Quick

Access Toolbar

2. Select the Show Below the Ribbon

option.


menu closes and is now displayed

below the Ribbon

Click Show Below the

Ribbon

Practice the Concept: Display the Quick Access Toolbar above the Ribbon.

CUSTOMIZING THE QUICK ACCESS TOOLBAR

Discussion

The Quick Access Toolbar has three commands by default; Save, Undo, and Redo.

However, you may find that there are other commands that you use frequently and

wish to add to the Quick Access Toolbar. You may want to remove some commands

that you find less useful.

Customizing the Quick Access toolbar



To see further commands available select the More

Commands... option from the drop down menu.

You can also quickly add any button that you can see on the

Ribbon to the Quick Access Toolbar. On the Ribbon, right-

click the button you want to add and choose Add to Quick

Access Toolbar from the menu that appears.

Procedures

1. Select the More arrow to the right of the Quick Access Toolbar .

2. Select the command you wish to appear on the Quick Access

Toolbar.

Step-by-Step

Customize the Quick Access Toolbar.

Steps Practice Data

1. Select the More arrow to the right of

the Quick Access Toolbar.


menu appears.

Click the Quick Access

Toolbar

2. Select the commands you wish to

appear on the Quick Access Toolbar

menu.


menu closes and the selected

commands is added to the toolbar.

Click Spelling

USING THE MINI TOOLBAR

Discussion

When you select text for formatting, the Mini toolbar automatically appears above the

selected text. If you move the mouse pointer close to the Mini toolbar, it fades in and



can be used to format the selected text. If you move the mouse pointer away from the

Mini toolbar, it fades away.

The Mini Toolbar

You cannot customize the Mini toolbar.

USING LIVE PREVIEW

Discussion

The Live Preview feature is a particularly useful tool to try out different styles,

effects, and colors. The Live Preview feature allows you to visualize effects before

applying them. To see a change in your presentation, hover the mouse pointer over the

thumbnail images or list items in the galleries.

The Live Preview feature will temporarily display the changes to the selected object.

When you finish previewing the styles, click to select your preferred option.



A Live Preview example

EXITING POWERPOINT

Discussion

When you have finished using PowerPoint, you should exit the application properly,

since PowerPoint performs necessary housekeeping before it closes.

If the current presentation has been modified but not saved, a PowerPoint dialog box

prompts you to save changes before exiting.

If only one presentation is open, you can also click the Close

button on the far right of the application window title bar to

exit PowerPoint. When more than one presentation is open,

each presentation appears in a separate window and the Close

button only closes the currently active presentation.



Procedures

1. Select the Office button .

2. Select the Exit PowerPoint command.

Step-by-Step

Exit PowerPoint.

Steps Practice Data

1. Select the Office button.

The Office menu appears. Click

2. Select the Exit PowerPoint command.

PowerPoint closes.

Click Exit PowerPoint

Select No if you are prompted to save changes to Presentation1.



EXERCISE

EXPLORING POWERPOINT

Task

Navigate and customize the new Microsoft PowerPoint 2007 user interface.

1. Open Microsoft PowerPoint 2007.

2. Customize the Quick Access Toolbar by adding Print Preview and

Spelling.

3. Move the Quick Access Toolbar to appear Below the Ribbon.

4. Minimize the Ribbon.

5. Familiarize yourself with the contents of each tab.

6. Maximize the Ribbon.

7. Close the presentation without saving.

LESSON 2 - USING BASIC PRESENTATION SKILLS


Enter text into a presentation

Save a new presentation

Close a presentation

Create a new presentation

Open an existing presentation

Add a new slide

Rename an existing presentation

Lesson 2 - Using Basic Presentation Skills PowerPoint 2007 - Lvl 1


ENTERING TEXT INTO A PRESENTATION

Discussion

When you open PowerPoint, a blank presentation containing a single slide, based on

the Title Slide layout, appears in the application window. There are several different

layouts available which provide placeholders for inserting content into your slides.

Most slide layouts provide placeholders for entering text. Text placeholders determine

the placement of text on the page and are formatted with the font style and size

defined for each slide layout. For example, on the default Title Slide layout, you can

add title text into the title placeholder and a subtitle into the subtitle placeholder. The

prompt text appears in the placeholder until you type your desired text. If you do not

enter any text, the placeholder text remains on the screen but is not displayed when

you play the slideshow or print it.

You can start typing text in this first slide by entering the text directly into the

placeholders or you can select a different layout. When you click the text in a

placeholder, PowerPoint switches to edit mode. The placeholder appears with

hatched borders with sizing handles (white circles), a rotate handle (green circle) and

the insertion point appears in the placeholder.

Entering text into a presentation

PowerPoint 2007 - Lvl 1 Lesson 2 - Using Basic Presentation Skills


Procedures

1. Click the placeholder in which you want to add text.

2. Type the desired text.

3. To deselect the placeholder, click outside it.

Step-by-Step

Enter text into a placeholder on a slide.

If necessary, open PowerPoint to view a new, blank presentation. The first slide

should contain a title and subtitle placeholder.

Steps Practice Data

1. Select the placeholder in which you

want to add text.

The placeholder displays hatched

borders with sizing handles, and the

insertion point appears in the

placeholder.

Click the Click to add

title placeholder


The text appears in the placeholder.

Type Worldwide Sporting

Goods

3. To deselect the placeholder, click

outside it.

The placeholder is deselected and the

text appears in the slide pane.

Click outside the

placeholder

SAVING A NEW PRESENTATION

Discussion

After creating a new presentation you can save it to disk so that you can retrieve it at

another time.

When you save a presentation for the first time, PowerPoint opens the Save As dialog

box, into which you enter the desired file name and location. A file name can consist

of multiple words (up to 255 characters) and should be descriptive enough for you to

recognize its contents. The following characters cannot be used in file names: forward



slash (/), backslash (\), greater than symbol (>), less than symbol (<), asterisk (*),

quotation marks (“,”), question marks (?), pipe symbol ( | ), colon (:), or

semicolon (;). PowerPoint automatically assigns the .pptx extension when you save a

file for the first time.

If you are using Windows 2000 or XP, the default folder for saving presentations is

the My Documents folder. If you want to save the presentation in a different drive or

folder, you can use the Save in list to select the desired location. The folders and files

residing in the selected location appear in the list box below the Save in box. The My

Places bar on the left side of the Save As dialog box contains shortcuts to various

folders and can be used to quickly select these folders. The Save As dialog box can be

resized to suit your needs.

If you are using Windows Vista, the default folder for saving presentations is the

Documents folder in the current users profile. If you want to save the presentation in

a different drive or folder, you can use the Address bar to select the desired location.

Clicking the double arrow (<<) at the left end of the Address bar displays a list of the

available drives and most common folders. By default, Windows Vista presents a

compact Save As dialog box which doesn‟t display the existing contents of the current

location. However, this can be expanded using the Browse Folders arrow in the

bottom left corner. In the expanded Save As dialog box, the folders and files residing

in the selected location appear in the list box below the Address bar. The Favorite

Links list on the left side of the Save As dialog box contains shortcuts to various

folders and can be used to quickly select these folders. In addition, there is a Folders

list below the Favorite Links list that can be expanded to navigate the full list of

drives and folders.

Once a presentation has been saved, its file name appears in the application title bar

and subsequent saves do not display the Save As dialog box; instead, PowerPoint

updates the changes to the existing file each time you save the presentation.

The Save As dialog box



Depending upon your Windows settings, file extensions may

or may not appear in the Save As or Open dialog boxes. This

setting is controlled by opening the Folder Options dialog box,

selecting the View tab, and selecting or deselecting the Hide

file extensions for known file types option. The Folder

Options dialog box is accessible from the Control Panel.

If you save a presentation with a file name that already exists

in the same location, you will be prompted to confirm that you

want the new file to replace the existing one.

You can also save a new presentation by selecting the Office

button and then the Save or Save As command.

The default file extension for PowerPoint 2007 files is .pptx,

this file format cannot be opened in previous versions of

PowerPoint. If you need to share your presentation files with

others using previous versions of PowerPoint you should

save your work as the PowerPoint 97-2003 Presentation

type.

Procedures

1. Select the Save button on the Quick Access Toolbar .

2. Type the desired file name.

3. If necessary, click the Browse Folders arrow.

4. Select the double arrow at the left of the Address bar .

5. Select the drive where you want to save the presentation.

6. Open the folder where you want to save the presentation.

7. Select the Save button.

Step-by-Step

Save a new presentation.



If necessary, create a blank presentation.

Steps Practice Data

1. Select the Save button on the Quick

Access Toolbar.

The Save As dialog box opens with the

text in the File name box selected.

Click


The text replaces the existing text in

the File name box.

Type world

3. If the Save As dialog box is in

compact mode, select the Browse

Folders arrow.

The Save As dialog box expands to

display the files and folders in the

current location.

Click Browse Folders (if

necessary)

4. Select the double arrow at the left of

the Address bar.

A list of available drives and common

folders appear.

Click

5. Select the drive where you want to

save the presentation.

A list of available folders appears.

Click the student data

drive

6. Open the folder where you want to

save the presentation.

The contents of the folder appear.

Double-click to open the

student data folder


The Save As dialog box closes, the

presentation is saved to the selected

drive and folder, and the file name

appears in the application title bar.

Click

Practice the Concept: Click in the Click to add subtitle placeholder and type

Quarterly Overview. Click outside the placeholder and use the Save button to save

the file again. Notice that the Save As dialog box does not open; the changes are

saved to the existing world presentation in the student data folder.



CLOSING A PRESENTATION

Discussion

When you have finished working on a presentation you can close it to remove it from

the application window.

If you close a presentation without saving the most recent changes, PowerPoint

prompts you to save it. You can choose to save the changes made to the presentation,

or you can close the presentation without saving the changes.

The Close command

You can also close an open presentation by clicking the Close

Window button on the right side of the window.

The PowerPoint AutoRecover feature, available on the Save

page in the PowerPoint Options dialog box, saves a temporary

file at timed intervals. In this way, you can retrieve changes

made to a presentation if PowerPoint exits without saving

them (e.g. due to a power failure or similar problem).

When you have multiple presentations open, each presentation

appears in its own application window and as a button on the

taskbar.



Procedures


2. Select the Close button.

Step-by-Step

Close a presentation.

Steps Practice Data




The presentation closes.

Click Close

If a message box opens, asking if you want to save the changes to the current

presentation, select No.

CREATING A NEW PRESENTATION

Discussion

When you start PowerPoint, you begin with a new presentation. PowerPoint labels

this presentation as Presentation1 in the PowerPoint title bar. Additional new

presentations can be created at any time, which are successively named

Presentation2, Presentation3, etc.

When you create a new blank presentation it is based on the Title Slide slide layout

and does not suggest any content.



A new presentation

You can also add the New button to the Quick Access

Toolbar.

Procedures


2. Select the New button.

3. Select the Create button .

Step-by-Step

Create a new blank presentation.



Steps Practice Data



2. Select the New button.

The New Presentation dialog box

appears.

Click New

3. Select the Create button.

The new blank presentation appears in

the work area.

Click

Close the presentation and the Slide Layout task pane. If prompted, do not save the

changes.

OPENING AN EXISTING PRESENTATION

Discussion

You can view or edit an existing presentation by opening it from disk. You do not

need to remember the file name, because the Open dialog box displays a list of folders

and files in the current drive and folder. You can select the desired presentation from

the list, or you can type the name of the presentation you want to open.

If the presentation resides in a different drive or folder, you can use the Look in list in

Windows XP or the Address bar in Windows Vista to select the correct location.

The folders and files residing in the selected location appear in the list box below the

Look in box in Windows XP (below the Address bar in Windows Vista). You can

resize the Open dialog box to view more of its contents.

When using Windows XP, in addition to using the Look in list to open a folder, the

Open dialog box contains a My Places bar on the left side of the dialog box that

contains shortcuts to various folders or to the desktop.

When using Windows Vista, the Favorite Links list on the left side of the Open

dialog box contains shortcuts to various folders and can be used to quickly select these

folders. In addition, there is a Folders list below the Favorite Links list that can be

used to navigate the full list of drives and folders.

While the Open button opens the selected presentation, the Open list provides

additional options. For instance, if you want to protect the original version of a

presentation from modifications, you can open a copy of the presentation or open the

presentation as read-only.

In Windows XP, the Files of type list lets you open a file created in another program,

such as an outline created in Word. In Windows Vista, the Files of type list now



displays as a button above the Open button; clicking the button lets you choose which

types of file to display.

When using Windows XP, the Views button at the top of the Open dialog box allows

you to select one of eight views: Thumbnails, Tiles, Icons, List, Details, Properties,

Preview, or WebView. The Thumbnails view displays a miniature image of

supported graphic and HTML files.

When using Windows Vista, the Views button at the top of the Open dialog box,

underneath the Address bar, allows you to select one of seven views: Extra Large

Icons, Large Icons, Medium Icons, Small Icons, List, Details, and Tiles. The Extra

Large Icons, Large Icons, and Medium Icons views display thumbnails of

supported files in various sizes.

In both Windows XP and Windows Vista, you can change views using the Views list

or by repeatedly clicking the Views button to cycle through the available views.

You can also have more than one presentation open at a time. Each presentation opens

in a separate Application Window.

Opening an existing presentation

You can also add the Open command to the Quick Access

Toolbar.

PowerPoint displays the names of the most recently opened

presentations in the Office menu.



Procedures


2. Select the Open button.


4. Select the drive where the presentation you want to open is located.

5. Open the folder in which the presentation you want to open is

located.

6. Select the file name of the presentation you want to open.


Step-by-Step

Open an existing presentation.

Steps Practice Data


The Office menu opens. Click

2. Select Open from the Office menu.

The Open dialog box appears.

Click Open


the Address bar.


folders appear.

Click

4. Select the drive where the presentation

you want to open is located.



drive

5. Open the folder in which the

presentation you want to open is

located.



student data folder

6. Select the file name of the presentation

you want to open.

The file name is selected.

Scroll as necessary and

click World01.pptx



Steps Practice Data

7. Select Open.

The Open dialog box closes, and the

presentation opens.

Click Open

ADDING A NEW SLIDE

Discussion

You can use the New Slide button to add additional slides to a presentation.

PowerPoint automatically inserts a new slide with a Title and Content layout after

the current slide. You can use the layout gallery in the slides group of the Home tab to

change the layout of the newly added slide.

PowerPoint provides nine layouts by default in the Layout gallery. A slide layout is a

predefined arrangement of placeholders for inserting titles, body text, and content

objects.

All layouts, apart from the Blank layout, provide one or more placeholders for text.

The Title and Content, Two Content, Comparison, and Content with Caption

layouts also provide placeholders for inserting content objects (Tables, Charts,

SmartArt Graphics, Pictures, Clip Art or Media Clips). The Picture with Caption

layout provides a placeholder for inserting a Picture together with two Text

placeholders.

Each content placeholder contains a link to insert the designated content object type,

so that you do not have to search for the command that inserts the object.

Although preset slide layouts make it easy to create an arrangement of text and

objects, you can insert text and objects anywhere on a slide. You can even select a

blank layout, which contains no placeholders, and create your own layout.



Adding a new slide to a presentation

If the main slide editing pane is active (click anywhere within

it), you can use the scroll wheel on a scroll mouse to navigate

from slide to slide. You can also use the [Up] and [Down]

arrow keys on the keyboard or the [Page Up] and [Page

Down] keys.

Procedures

1. Select the Home tab.

2. Select the bottom part of the New Slide button in the Slides

group.

3. Select the desired layout from the Slide Layout gallery.

4. Select Slide 1 in the Slides/Outline pane on the left.

5. Select the Next Slide button at the bottom of the vertical scroll

bar.

6. Select the Previous Slide button at the bottom of the vertical

scroll bar.



Step-by-Step

Add a new slide to a presentation.

Steps Practice Data


The Home page is displayed.

Click Home

2. Select the bottom part of the New

Slide button in the Slides group.

The Slide Layout gallery opens and

displays the available layouts.

Click

3. Select the desired layout from the

Slide Layout gallery.

A new slide based on the selected

layout is inserted into the presentation

after the current slide.

Click Comparison

4. Select Slide 1 in the Slides/Outline

pane on the left.

Slide 1 is displayed in the main slide

editing pane and highlighted in the

Slides/Outline pane.

Click on Slide 1 in the

Slides/Outline pane on the

left

5. Select the Next Slide button at the

bottom of the vertical scroll bar.




Click on

6. Select the Previous Slide button at the

bottom of the vertical scroll bar.




Click on

RENAMING AN EXISTING PRESENTATION

Discussion

Once a file has been saved, PowerPoint updates the existing saved file with any

changes each time you subsequently save the presentation.

There may be times, however, when you want to save the current presentation with a

different presentation name and/or to a different location. This option allows you to



modify a presentation and save the changes, but still keep the original presentation

intact. You can use the Save As dialog box to save an existing presentation with a

different file name or to a different location.

You can use the Save as type list to save the presentation in a format that can be read

by other applications, such as a JPEG graphics file, or an earlier version of

PowerPoint.

When you save an existing file with a new name, the original file automatically

closes, and the file appears in the presentation window with its new name in the title

bar.

Procedures


2. Select Save As from the Office menu.


4. If necessary, click the Browse Folders arrow.


6. Select the drive where you want to save the new presentation.

7. Open the folder where you want to save the new presentation.

8. Select the Save button .

Step-by-Step

Rename an existing presentation.

Steps Practice Data



2. Select Save As from the Office menu.

The Save As dialog box opens, with the

text in the File name box selected.

Click Save As


The text appears in the File name box.

Type World 1Q



Steps Practice Data

4. If the Save As dialog box is in

compact mode, select the Browse

Folders arrow

The Save As dialog box expands to

display the files and folders in the

current location.

Click Browse Folders (if

necessary)


the Address bar.


folders appear.

Click

6. Select the drive where you want to

save the new presentation.



drive

7. Open the folder where you want to

save the new presentation.



student data folder


The Save As dialog box closes, the

presentation is saved to the selected

drive and folder, and the file name

appears in the application title bar.

Click

Close the presentation.

Close WORLD01.PPTX.



EXERCISE

USING BASIC PRESENTATION SKILLS

Task

Use basic presentation skills.

1. Create a new presentation.

2. Enter the title Development of Fall Sports Line on the first slide.

3. Enter the subtitle International Sales Conference.

4. Save the presentation with the new name Sports Line.

5. Close the presentation.

6. Open Sports Line.

7. Insert a new slide with the Title Slide layout.

8. Type the slide title text: Opening Message.

9. Type the slide subtitle text: Robert Anderson, President.

10. Save the presentation to the student data folder with the new name

Fall Line.

11. Close the presentation.

LESSON 3 - WORKING WITH PRESENTATIONS


Create a custom layout

Apply a theme

Apply a background style

Change slide orientation

Change the magnification

Add speaker notes

Switch views

Lesson 3 - Working with Presentations PowerPoint 2007 - Lvl 1


CREATING A CUSTOM LAYOUT

Discussion

When you open PowerPoint 2007 or create a new blank presentation, a single slide

based on the Title Slide layout appears. There are nine predefined layouts available.

Each layout contains Placeholders to indicate where content appears on a slide and to

assist with adding different types of content. A collection of layouts is called a Slide

Master. You can create your own custom layouts which are added to the standard

layouts in the Slide Master for the current presentation. Once you have created a

custom layout, you can use it for as many slides in the presentation as you require.

You create a new custom layout by adding Placeholders at the size and position you

require. There are different types of Placeholders for inserting Text, Pictures,

Charts, Tables, SmartArt Graphics, Media Clips or Clip Art. There is also a

special type of Placeholder called Content which can be used to add any kind of

content.

Creating a custom layout

Clicking the bottom part of the Insert Placeholders button

lets you select the type of Placeholder you wish to add.

Clicking the top part of the button inserts another Placeholder

of the same type.

PowerPoint 2007 - Lvl 1 Lesson 3 - Working with Presentations


You can also customize the predefined layouts by adding

additional Placeholders or by resizing and repositioning

existing Placeholders. You can edit the font used in Text

Placeholders by using the Font gallery on the Home tab

when in Slide Master View.

Procedures

1. Select the View tab on the Ribbon.

2. Select the Slide Master button in the Presentation Views

group.

3. Select the Insert Layout button in the Edit Master group.

4. Select the bottom part of the Insert Placeholder button

in the Master Layout group.

5. Select the desired Placeholder type.

6. Place the crosshair pointer where you want the top left corner of the

placeholder to be. Drag the crosshair pointer diagonally down and

right to the required size. then release the mouse button.

7. Release the mouse button.

8. Add additional Placeholders as required.

9. Select the Rename button in the Edit Master group.

10. Enter a new name for your customized layout.

11. Select the Rename button in the dialog box.

12. Select the Close Master View button in the Close group.

13. Select the bottom part of the New Slide button in the Slides

group.

14. Select the newly created layout.



15. Select the Save button on the Quick Access Toolbar.

Step-by-Step

From the Student Data directory, open MEET1.PPTX.

Create and use a custom layout.

Steps Practice Data

1. Select the View tab on the Ribbon.

The View tab appears.

Click View

2. Select the Slide Master button in the

Presentation Views group.

The Slide Master tab appears on the

Ribbon. The Slide Master Layout

pane is displayed on the left and a

Slide Layout is highlighted.

Click

3. Select the Insert Layout button in the

Edit Master group.

A new Custom Layout is added to the

bottom of the list in the Slide Master

Layout pane and the new layout

containing a title Text Placeholder

and Footer Placeholders is displayed

in the main pane.

Click

4. Select the bottom part of the Insert

Placeholder button in the Master

Layout group.

The Placeholder gallery appears.

Click

5. Select the desired Placeholder type.

The Placeholder gallery closes and the

crosshair pointer is displayed.

Click Table

6. Place the crosshair pointer where you

want the top left corner of the

placeholder to be. Drag the crosshair

pointer diagonally down and right to

the required size, then release the

mouse button.

A solid blue rectangle indicates the

size and position as you drag..

Drag to create a

placeholder that occupies

the left half of the Slide

Layout


The new Placeholder appears in the

Slide Layout.

Release the mouse button



Steps Practice Data

8. Add additional Placeholders as

required.

The additional Placeholders appear in

the Slide Layout.

Follow the instructions

shown below the table

before continuing on to

the next step

9. Select the Rename button in the Edit

Master group.

The Rename Layout dialog box

appears.

Click

10. Enter a new name for your customized

layout.

The new name appears in the dialog

box.

Type Table and Chart

Layout

11. Select the Rename button in the

dialog box.

The dialog box closes and the layout

has been renamed.

Click

12. Select the Close Master View button

in the Close group.

The Slide Master view closes and the

Home tab is displayed. Click



The Slide Layout gallery opens and

displays the available layouts.

Click

14. Select the newly created layout.

A new slide based on the selected

layout is inserted into the presentation

after the current slide.

Click on Table and Chart

Layout

15. Select the Save button on the Quick

Access Toolbar.

The new custom layout is saved with

the presentation and will be available

for creating additional slides in this

presentation.

Click

Add a Chart Placeholder to the right hand side of the new Custom Layout.

Return to the table and continue on to the next step (step 9).



APPLYING A THEME

Discussion

Each new blank presentation that you create is based on the Office Theme, which has

a plain background and simple font styles and colors. You can quickly change the

appearance of all your slides by selecting a different theme.

You can use themes to ensure consistency in your presentations. A theme applies

colors, fonts, styles, and effects to all the slides in your presentation. Themes are a

useful way of applying a corporate standard to your presentation as they can be used

to create matching documents throughout the Microsoft Office 2007 suite.

Applying a theme to a slide

You can edit themes to change color, font, and effects using

the Color, Fonts, and Effects buttons in the Themes gallery.

You can roll the mouse pointer over the thumbnails of the

themes in the gallery to display the name of each theme.



Procedures

1. Select the Design tab on the Ribbon.

2. Select the desired theme from the Themes gallery.

Step-by-Step

Apply a theme.

Steps Practice Data


The Design tab appears.

Click Design

2. Select the desired theme from the

Themes gallery.

The theme is applied to your slides.

Click on the Aspect theme

APPLYING A BACKGROUND STYLE

Discussion

Every theme (including the default plain Office Theme) has a variety of Background

Styles available. Selecting a different Background Style changes the appearance of

the background of your presentation without changing the set of colors, text fonts and

styles used by the theme. The Background Styles vary in intensity ranging from very

light to very intense and are based on the set of colors used in each theme; if you

apply a different theme, the set of Background Styles available also changes.



Background styles

When you select a Background Style from the gallery,

changes are automatically applied to all slides in your

presentation. You can also change the Background Style for

selected slides by right-clicking on a style in the gallery and

choosing Apply to Selected Slides. (To select multiple slides,

hold down the Ctrl key while you click on additional slides).

Procedures


2. Select the Background Styles button in the

Background group.

3. Select the desired Background Style.

Step-by-Step

Apply a Background Style.



Steps Practice Data



Click Design

2. Select the Background Styles button

in the Background group.

The Background Styles gallery

appears.

Click

3. Select the desired Background Style.

The style is applied to the presentation

and the Background Styles gallery

closes.

Click on Style 7

CHANGING SLIDE ORIENTATION

Discussion

When you open a new presentation the slides you choose will automatically appear in

landscape orientation. However, you can change this default so that your slides appear

in portrait page orientation, this can be a particularly useful tool when presenting

using a Tablet PC.

Slide orientation



You cannot use both Portrait and Landscape slide layouts in

the same presentation but you can link two presentations

together to display both page orientations.

Procedures

1. Select the Design tab from the Ribbon.

2. Select the Slide Orientation button in the Page Setup

group.

3. Select the desired Slide Orientation.

Step-by-Step

Change the page orientation.

Steps Practice Data

1. Select the Design tab from the

Ribbon.


Click Design

2. Select the Slide Orientation button in

the Page Setup group.

The Slide Orientation gallery appears.

Click

3. Select the desired Slide Orientation.

The selected orientation is applied to

the presentation. Click



CHANGING THE MAGNIFICATION

Discussion

You can magnify a presentation to make it easier to read, or you can reduce the

magnification in order to see more of the presentation. In a view containing more than

one pane, you must first select the pane for which you want to change the

magnification.

The magnification level can be set to a percentage of the actual size, or you can

choose to view the entire width of the page. Changing the magnification does not

change the presentation; it only changes how the presentation appears on the screen.

Changing the magnification

You can also use the Zoom slider at the right-hand end of the

Status Bar to adjust the zoom level.

A quick way to display the slide so that it fits the window of

the main slide editing pane is to click the Fit to Window

button, next to the Zoom button in the Zoom group on the

View tab.



Procedures

1. Click in the pane for which you want to change magnification.

2. Select the View tab.

3. Select the Zoom button in the Zoom group.

4. Under Zoom to, select the desired magnification level.

5. Select the OK button .

Step-by-Step

Change the magnification of a presentation.

If necessary, switch to Normal view.

Steps Practice Data

1. Click in the pane for which you want

to change magnification.

The selected pane is activated.

Click in the main slide

editing pane


The View tab is displayed.

Click View

3. Select the Zoom button in the Zoom

group.

The Zoom dialog box opens. Click

4. Under Zoom to, select the desired

magnification level.

The desired magnification level is

selected.

Click 100%

5. Select the OK button.

The Zoom dialog box closes, and the

slide appears in the specified

magnification.

Click

Practice the Concept: Use the Zoom dialog box to set the magnification of the main

slide editing pane to 50% and then reset it to Fit.



Select the Slides/Outline pane and open the Zoom dialog box. Check the Percent

magnification setting (normally 45% but this may vary according to your screen

settings). Set the magnification to 33% and then reset it to the original setting, using

the Percent option if necessary.

ADDING SPEAKER NOTES

Discussion

You can add speaker notes to each slide you create. Speaker notes can be helpful to

highlight major points in your presentation.

Speaker notes can be added to the notes pane in Normal view. The notes pane appears

below the slide pane. If you add multiple lines to the notes pane, you can either scroll

the pane or enlarge it by dragging the splitter bar up.

You can also work with notes in Notes Page view. This view displays a copy of the

slide and provides a larger notes box in which you can create, edit, or view notes. You

can print notes pages to use as you rehearse or deliver your presentation.

Both the notes pane and notes box allow you to use common word processing

features, such as word-wrap, bold or italic formatting, font or font size modification,

and bulleted text.

A slide with a speaker note



By default, the notes page appears as a full page. You can use

the Zoom Slider or the Zoom button on the View tab to

magnify the page so that you can see the text.

Procedures

1. Select the slide to which you want to add a note.

2. To enter a speaker note in Normal view, click in the notes pane.

3. Type the desired note text.

4. To view the notes page, select the View tab.

5. Select the Notes Page button in the Presentation Views

group.

6. Place the cursor in the notes box.


Step-by-Step

Add notes to a slide in Normal and Notes Page views.

Display slide 6 in Normal view.

Steps Practice Data

1. To enter a speaker note in Normal

view, place your cursor in the notes

pane.

The insertion point appears in the

notes pane.

Click in the Click to add

notes pane


The text appears in the notes pane.

Type New clients signed

by division C

3. To view the notes page, select the

View tab.

The View menu appears.

Click View tab



Steps Practice Data

4. Select the Notes Page button in the

Presentation Views group.

The notes page for the current slide

appears. Click

Practice the Concept: Use the Zoom Slider to magnify the view to 80%.

Press the [Page Up] key on the keyboard to display slide 5. Click in the Notes Box

and type Successful strategies for winning, keeping customers. Click outside the

Notes Box to deselect it. Use the Zoom button to return the magnification to Fit.

Switch to Normal view.

SWITCHING VIEWS

Discussion

PowerPoint provides multiple views in which you can display a presentation,

including Normal, Slide Sorter, and Slide Show. These views give you flexibility in

the way you view and work with your presentation. You can use the View tab or the

View buttons to the left of the Zoom Slider on the Status Bar to switch between views.

View Button View Description

Normal This view displays a tri-pane view

including the tabs, slide, and notes

panes. This is the default view for

editing slides.

Slide Sorter This view displays all the slides in a

presentation in one pane. You can use

this view to move, copy, and delete

slides.

Slide Show This view displays the slides in a

presentation one at a time, as they

would appear during a slide show.



The Slide Sorter view

You can change the size of any pane in Normal view by

dragging the splitter bar, which is the border between the

panes. If you significantly decrease the width of the left-hand

pane containing the Slides and Outline tabs, the text on the

tabs changes to icons. If you completely close the pane, click

the Normal button in the Presentation Views group on the

View tab to redisplay it.

Procedures

1. Click the desired View button to the left of the Zoom Slider on the

Status Bar.

Step-by-Step

Switch views in a presentation.



Steps Practice Data

1. Click the desired View button to the

left of the Zoom Slider on the Status

Bar.

The presentation appears in the

selected view.

Click Slide Sorter

Practice the Concept: Switch back to Normal view.

Close MEET1.PPTX.



EXERCISE

WORKING WITH PRESENTATIONS

Task

Customize the appearance of your presentation.

1. Open Microsoft PowerPoint 2007.

2. Insert a new slide layout in Slide Master View and insert a Text

placeholder in the top half of the slide.

3. Insert a Picture placeholder in the bottom half of the slide.

4. Rename your new layout with a name of your choice.

5. In normal view, insert a new slide using the new layout you have

made.

6. Apply the Opulent theme to your presentation

7. Apply Background Style 11 to your presentation.

8. Select Slide 1 and type „General welcome and introduction to

company‟ into the Notes pane.

9. Increase the magnification to 100%.

10. Switch your slide to appear in Portrait orientation.

11. Close the presentation without saving.

LESSON 4 - USING THE OUTLINE TAB


Work with the Outline tab

Collapse and expand slides

Demote and promote text lines

Move text lines

Add slides in the Outline tab

Delete slides from the Outline tab

Rearrange slides in the Outline tab

Lesson 4 - Using the Outline Tab PowerPoint 2007 - Lvl 1


WORKING WITH THE OUTLINE TAB

Discussion

When you are creating a presentation, entering text in an outline format allows you to

concentrate on the content. The presentation outline appears when you click the

Outline tab in the tabs pane at the left-hand side of the program window. You can

enter presentation text and see the formatted slide in Normal view at the same time.

Since most presentations list highlights instead of full explanations, the outline is an

effective way of organizing your thoughts.

The Outline tab displays a presentation in the form of a classic outline, consisting of

separate lines for the heading and associated body text of each slide. Text can be

indented to one of five levels. Level one is the highest (heading) level.

You create a presentation in the same way you would create an outline, by typing the

headings and indenting the associated body text. Pressing the [Enter] key after typing

text inserts a new line at the same level. Therefore, pressing the [Enter] key after

typing level 1 (heading) text inserts a new slide into the presentation, and pressing the

[Enter] key after typing level 2 text inserts a new line at level 2 of the same slide.

As you add text to a presentation outline, you can change text levels as you type.

Changing the level of the current line is called promoting or demoting the line.

Promoting and demoting text can change the structure of your presentation. For

instance, demoting level 1 (heading) text demotes the slide to body text on the

previous slide.

PowerPoint 2007 - Lvl 1 Lesson 4 - Using the Outline Tab


The Outline tab

You can use the mouse or the arrow keys on the keyboard to

move the insertion point and select text on the Outline tab.

You can also use the Decrease List Level and Increase List

Level buttons in the Paragraph group on the Home tab to

promote and demote levels or you can right-click on a text

entry in a slide outline and using the Promote and Demote

options.

If the tabs pane is not visible, select the View tab and the

Normal button in the Presentation Views group.

Procedures

1. Select the Outline tab at the top of the tabs pane.

2. Select to the right of the icon for the slide to which you want to add

text.


4. Press [Enter] to insert a new slide.

5. To demote the current line one level, press [Tab].




7. Press [Enter] to insert a new line at the same level.

8. To promote the current line one level, press [Shift+Tab].

Step-by-Step

From the Student Data directory, open WORLD02.PPTX.

Work with the Outline tab.

Steps Practice Data

1. Click the Outline tab at the top of the

tabs pane.

The Outline tab appears and the tabs

pane expands.

Click the Outline tab at

the top of the tabs pane

2. Click to the right of the icon for the

slide to which you want to add text.

The insertion point appears at the new

location.

Click to the right of 1


The text appears in the Outline tab

and the slide pane.

Type Making a Business

of Recreation

4. Press [Enter] to insert a new slide.

A new slide is inserted into the

presentation.

Press [Enter]

5. To demote the current line one level,

press [Tab].

The current line is demoted to level 2

on slide 1, and the new slide is deleted.

Press [Tab]


The text appears in the Outline tab

and in the slide pane.


Goods

7. Press [Enter] to insert a new line at

the same level.

A new line appears at the same level.

Press [Enter]

8. To promote the current line one level,

press [Shift+Tab].

The new line is promoted to a new

slide.

Press [Shift+Tab]

Close WORLD02.PPTX.



COLLAPSING AND EXPANDING SLIDES

Discussion

One of the advantages of working with an outline is the ability to expand and collapse

it. A collapsed outline allows you to see the flow of ideas more easily, since you only

see the titles of each slide. You can also collapse all slides except for the current slide.

This option leaves more of the screen available.

You can choose to collapse the entire outline and view only the titles of each slide to

check for continuity, or you can collapse specific slides. You can also expand the

entire outline to view all the body text, or you can expand only specific slides as you

work with them.

PowerPoint provides a few tools that make it easier to work with the presentation

outline. One tool is the splitter bar (the vertical border between the tabs pane and the

slide pane). You can drag the splitter bar to adjust the size of the tabs pane. Increasing

the size of the tabs pane makes it easier to read longer lines.

Collapsing slides

When an outline is collapsed, a gray line appears under the

title of each slide that contains hidden text.



Procedures

1. Double-click the slide outline you want to collapse.

2. Double-click the slide outline you want to expand.

3. To collapse the entire outline, right-click anywhere in the Outline

tab.

4. Point to Collapse.

5. Select Collapse All from the Collapse sub-menu.

6. To expand the entire outline, right-click anywhere in the Outline tab.

7. Point to Expand.

8. Select the Expand All option from the Expand sub-menu.

Step-by-Step


Collapse and expand slides.

If necessary, switch to the Outline tab.

Steps Practice Data

1. Double-click the slide outline you

want to collapse.

The slide outline collapses, only the

title of the slide appears, and a gray

line below it indicates hidden body

text.

Double click the slide 2

outline

2. Double-click the slide outline you

want to expand.

All text on the current slide appears.

Double click the slide 2

outline

3. To collapse the entire outline, right-

click anywhere in the Outline tab.

The Outline menu is displayed.

Right-click in the Outline

tab

4. Point to Collapse.

The Collapse sub-menu is displayed.

Point to Collapse



Steps Practice Data

5. Select Collapse All from the Collapse

sub menu.

Only the title of each slide appears,

and a gray line appears under the title

of each slide with hidden body text.

Click Collapse All

6. To expand the entire outline, right-

click anywhere in the Outline tab.

The Outline menu is displayed

Right-click in the Outline

tab

7. Point to Expand.

The Expand sub menu is displayed

Point to Expand

8. Select the Expand All option from the

Expand sub menu.

All text of each slide appears.

Click Expand All

Point to the splitter bar between the tabs pane and the slide pane. Notice that the

mouse pointer displays a vertical line with left- and right-pointing arrows. Drag the

splitter bar to the right to increase the width of the tabs pane.

DEMOTING AND PROMOTING TEXT LINES

Discussion

PowerPoint provides nine levels of indentation for the body text on a slide. Level 1

has the smallest indent, and level 9 has the largest.

When you want to place less emphasis on an item, you can demote it. When you

demote an item, the indentation increases. When you want to place more emphasis on

an item, you can promote it. When you promote an item, the indentation decreases.

The Show Text Formatting option in the Outline menu (displayed when you right-

click in the Outline tab) lets you display the text formatting in the outline. When text

formatting is displayed, level 1 text has the largest font size, decreasing in steps to

level 4. The font size for level 4 to level 9 text is the same.



Demoting a text line

You can use the Decrease List Level button and Increase

List Level button in the Paragraph group on the Home tab or

press the [Tab] key to demote text or press the [Shift+Tab]

key combination to promote text.

The Show Text Formatting option is a toggle. Selecting it

again hides the formatting in the outline.

Procedures

1. Right-click in the line of text you want to demote.

2. Select the Demote button in the Outline menu .

3. Right-click in the line of text you want to promote.

4. Select the Promote button in the Outline menu .



Step-by-Step

Demote and promote text lines.

If necessary, switch to the Outline tab.

Steps Practice Data

1. Right-click in the line of text you want

to demote.


Right-click in the New

Co-op Partners program line on slide 2

2. Select the Demote option in the

Outline menu.

The text line is demoted and the menu

closes.

Click Demote

3. Right-click in the line of text you want

to promote.


Right click in the Success

is our objective line on

slide 2

4. Select the Promote option in the

Outline menu.

The text line is promoted and the menu

closes.

Click Promote

Practice the Concept: Promote the Success is our objective line again. Notice that a

new slide is created. Demote the line to its previous level.

MOVING TEXT LINES

Discussion

You can use the Move Up and Move Down options on the Outline menu to move

titles and body text up or down on a slide or between slides. If multiple text lines are

selected, the entire selection moves accordingly.



Moving text lines

If you move a line with text indented below it, the indented

text does not move with it unless you have selected both lines.

Procedures

1. Switch to the Outline tab.

2. Right-click in the text line you want to move up.

3. Select Move Up in the Outline menu.

4. Right-click in the text line you want to move down.

5. Select Move Down in the Outline menu.

Step-by-Step

Move a text line up and down.

If necessary, switch to the Outline tab and go to slide 2.



Steps Practice Data

1. Right-click in the text line you want to

move up.


Right-click in the Success

is our objective line in the

Outline

2. Select Move Up in the Outline menu.

The text line moves up one line. Click Move Up

3. Right-click in the text line you want to

move down.


Right-click in the

Products, Value,

Quality, and Service line

in the Outline

4. Select Move Down in the Outline

menu.

The text line moves down one line.

Click Move Down

ADDING SLIDES IN THE OUTLINE TAB

Discussion

You can easily add slides to an existing presentation outline. By default, newly

inserted slides have the Title and Content layout and appear above the selected slide.

Adding a slide in the Outline tab



Procedures

1. Select the Outline tab.

2. Click to the left of the slide title above which you want to add a

slide.

3. Press [Enter].

Step-by-Step

Add a slide in the outline.

If necessary, select the Outline tab and go to slide 2.

Steps Practice Data

1. Click to the left of the slide title above

which you want to add a slide.

The insertion point appears to the left

of the slide title.

Click to the left of the

slide title Success-

Satisfaction-Partnership

2. Press [Enter].

A new slide appears above the selected

slide.

Press [Enter]

Click to the right of the new slide number in the outline and type Agenda.

DELETING SLIDES FROM THE OUTLINE TAB

Discussion

You can easily delete slides from the presentation outline. You also can delete

multiple slides by first selecting all the slides you want to delete.



Deleting a slide from the Outline tab

You can also delete a slide by clicking the slide icon and

pressing the [Delete] key or by right-clicking the slide text in

the Outline tab and selecting Delete Slide in the Outline

menu.

Procedures


2. Click anywhere in the text of the slide you want to delete.


4. Select the Delete button in the Slides group.

Step-by-Step

Delete slides from the Outline tab.

If necessary, select the Outline tab and scroll down to view slide 9.



Steps Practice Data

1. Click anywhere in the text of the slide

you want to delete.


slide text.

Click in the Key Benefits

slide


The Home tab appears.

Click Home

3. Select the Delete button in the Slides

group.

The slide is deleted, and the remaining

slides are renumbered accordingly.

Click

Practice the Concept: Delete the Agenda slide.

REARRANGING SLIDES IN THE OUTLINE TAB

Discussion

You can rearrange slides in the presentation outline, whether the outline is collapsed

or expanded. However, moving collapsed slides shortens the outline and makes it

quicker and easier to move slides.

In the Outline tab, you can move a single slide or multiple, contiguous slides at one

time. To select multiple slides, click the icon of the first slide you wish to select, hold

down the [Shift] key and click the icon of the last slide you wish to select. Release the

[Shift] key, point within the selected text and drag to the desired location.



Moving a slide in the Outline tab

Procedures


2. Point to the icon of the slide you want to move.

3. Drag the icon to the desired location.


Step-by-Step

Rearrange slides in the Outline tab.

If necessary, select the Outline tab and scroll down to view slides 4, 5 and 6.

Steps Practice Data

1. Point to the icon of the slide you want

to move.

The mouse pointer changes into a

four-headed arrow.


point to the Customer

Requirements slide

icon



Steps Practice Data

2. Drag the icon to the desired location.

A horizontal line appears as you drag

the selected slide.

Drag the slide to above the

Meeting the Needs slide


The selected slide moves to the new

location and the slides are renumbered

accordingly.


Close WORLD03.PPTX.



EXERCISE

USING THE OUTLINE TAB

Task

Use the Outline tab to create and modify a presentation.

1. Create a new, blank presentation.

2. In the Outline tab, create the following presentation with the

indented text as indicated:

Slide 1 Annual Meeting

Worldwide Sporting Goods

Slide 2 Agenda

Welcome and Introductions

Highlights of past year

Sales review

Financial Overview

Slide 3 Highlights of Past Year

3. Save the presentation as Anmtg1 to the student data folder and close

it.

4. Open Meeting2.pptx.

5. Switch to the Outline tab.

6. Resize the Outline tab two inches to the right.

7. Return the Outline tab to its original size.

8. On slide 4, promote the Competitive - Expand into foreign

markets text line.

9. On slide 4, promote the Financial Overview text line until it

becomes slide 5.

10. On slide 6, demote the Dollars spent on recreation went up text

line.

11. Collapse the entire outline.

12. Move the Financial Overview slide before the Review of Prior

Goals slide.

13. Expand the entire outline.



14. On slide 7, move the Financial goals line before the Strategic

undertakings line.

15. Add a slide before slide 6. Enter Regional Comparison as the slide

title text.

16. Delete slide 2, Agenda.

17. Close the presentation without saving it.

LESSON 5 - EDITING AND PROOFING TEXT


Select text

Delete slide items

Move/Copy text between slides

Use the Paste Options button

Use the Clipboard task pane

Use Undo and Redo

Find and Replace text

Check spelling as you type

Run the Spelling Checker

Create an AutoCorrect entry

Use the AutoCorrect Options button

Display smart tags in a presentation

Import text from Word

Lesson 5 - Editing and Proofing Text PowerPoint 2007 - Lvl 1


SELECTING TEXT

Discussion

There may be times when you want to perform an action on a word, paragraph, slide

title, or slide object. In order to perform this action, you must first select the text or

object.

Text, placeholders, and objects can be selected using the mouse or key combinations.

To select all the text in a placeholder, you can select the text, or you can select the

placeholder itself. Selecting a placeholder automatically selects all text in the

placeholder, although the text does not appear selected.

Selected text

While selecting text with the mouse, PowerPoint may start

selecting entire words automatically. To disable this feature,

deselect the When selecting, automatically select entire

word option in the Advanced section in the PowerPoint

Options dialog box.

PowerPoint 2007 - Lvl 1 Lesson 5 - Editing and Proofing Text


Procedures

1. Activate the placeholder containing the text you want to select.

2. To select a word, double-click it.

3. To select all the text in a bulleted item, click the bullet.

4. To select all the text in the current placeholder, press [Ctrl+A].

5. To select a placeholder, click the border of the placeholder.

Step-by-Step


Select text using multiple methods.

Go to slide 3.

Steps Practice Data

1. Activate the placeholder containing

the text you want to select.

The placeholder displays a hatched

border with sizing handles, and the

insertion point appears within the

placeholder.

Click in the Worldwide

Sporting Goods placeholder

2. To select a word, double-click it.

The word is selected.

Double-click the word

Knowledgeable

3. To select all the text in a bulleted item,

click the bullet.

The bulleted text is selected.

Click the Quality

products bullet

4. To select all the text in the current

placeholder, press [Ctrl+A].

All the text in the placeholder is

selected.

Press [Ctrl+A]

5. To select a placeholder, click the

border of the placeholder.

The placeholder border changes from

hatch marks to a solid border.

Click the border of the

Worldwide Sporting

Goods placeholder

Practice the Concept: Click in a blank area of the slide to deselect all slide objects.

Press [Ctrl+A] to select all objects on the slide. Then, click any blank area of the slide

to deselect the objects.



DELETING SLIDE ITEMS

Discussion

You can delete any item on a slide (title, body text, or a graphic object, for instance),

but you must first select the item you want to delete. For example, if you select a

placeholder, the entire placeholder is deleted. If you select text within a placeholder,

however, only the selected text is deleted.

Deleting slide items

Procedures

1. Select the item you want to delete, or select the placeholder from

which you want to delete an item.

2. Select the text you want to delete, if necessary.

3. Press [Delete].

Step-by-Step

Delete a slide item.



Display slide 2.

Steps Practice Data

1. Select the item you want to delete, or

select the placeholder from which you

want to delete an item.

The item or placeholder is selected.

Click in the bulleted list

2. Select the text you want to delete, if

necessary.

The text is selected.

Click the Products, value,

quality, and service bullet

3. Press [Delete].

The selected item or text is deleted.

Press [Delete]

Click anywhere in the presentation window to deselect the placeholder.

MOVING/COPYING TEXT BETWEEN SLIDES

Discussion

When editing a presentation, you may want to move or copy text, either within the

same presentation or between presentations.

When you move text, the text is removed from its original location and placed into the

new location. The Cut and Paste features make it easy to move text.

If you want to duplicate text in another location, you can copy the text rather than

retype it. To duplicate text, you can use the Copy and Paste features. The Copy

feature is similar to the Cut feature, except that the Copy feature does not remove the

text from the original location.

When moving or copying text using the Cut, Copy, and Paste features, PowerPoint

automatically adds or removes spaces as needed, provided that the Use smart cut and

paste option has been enabled in the Advanced section in PowerPoint Options.

Cut or copied text is placed on the Clipboard. When you paste, the most recent item

cut or copied is retrieved from the Clipboard and pasted into the selected location. If

you do not select a placeholder into which to paste the text, it is pasted into a new

placeholder in the center of the current slide and adopts the default text formats. If you

need to cut, copy, and paste multiple items, you can use the Clipboard Task Pane.

After an item has been pasted, the Paste Options button may appear in the slide next

to the pasted text. You can use Paste Options to choose whether source or destination

formatting should be applied, or you can press the [Esc] key to hide the button.



Copying text

If you want to use the keyboard, press [Ctrl+X] to cut,

[Ctrl+C] to copy, and [Ctrl+V] to paste text.

You can display the Clipboard Task Pane by clicking the

launcher arrow in the Clipboard group on the Home tab.

Do not use the [Backspace] key or the [Delete] key to move

text, because these keys do not place text on the Clipboard.

Procedures

1. Select the placeholder containing the text you want to move.

2. Select the text you want to move.


4. Click the Cut button in the Clipboard group .

5. Go to the slide in which you want to paste the text.

6. Select the placeholder into which you want to paste the text.



7. Position the insertion point in the location where you want to paste

the text, if necessary.

8. Click the Paste button in the Clipboard group .

9. Go to the slide containing the text you want to copy.

10. Select the placeholder containing the text you want to copy.

11. Select the text you want to copy.


13. Click the Copy button in the Clipboard group .


15. Select the placeholder into which you want to paste the text.

16. Position the insertion point in the location where you want to paste

the text, if necessary.

17. Click the Paste button in the Clipboard group .

Step-by-Step

Move and copy selected text between slides.

If necessary, switch to Normal view, ensure that the Slides tab is displayed, display

the Home tab on the Ribbon, and launch the Clipboard Task Pane by clicking the

launcher arrow in the Clipboard group on the Home tab.

Go to slide 7.

Steps Practice Data

1. Select the placeholder containing the

text you want to move.

The placeholder is selected.

Click the bulleted list

2. Select the text you want to move.

The text is highlighted as you drag.

Drag to select the text

from Fast delivery to

After sales support (including the space after

support)






Steps Practice Data

4. Click the Cut button in the Clipboard

group.

The selected text is removed from the

presentation and placed on the

Clipboard.

Click

5. Go to the slide in which you want to

paste the text.

The slide appears.

Click slide 6 in the tabs

pane

6. Select the placeholder into which you

want to paste the text.


Click the Click to add

text placeholder

7. Click the top part of the Paste button

in the Clipboard group.

The text from the Clipboard appears in

the placeholder at the insertion point.

Click


The text is highlighted as you drag.


from Fast delivery to

Competitive prices




10. Click the Copy button in the

Clipboard group.

The selected text remains in the slide,

a copy is placed on the Clipboard, and

is displayed in the Clipboard task

pane.

Click


paste the text.

The slide appears.

Scroll the Slides pane as

necessary and click slide 8




Click the Prompt service

placeholder

13. Position the insertion point in the

location where you want to paste the

text.

The insertion point appears in the new

location.

Click below the text

Support after sale



Steps Practice Data

14. Click the top part of the Paste button


The text from the Clipboard is copied

into the placeholder at the insertion

point.

Click

Click in the presentation window to deselect the placeholder.

USING THE PASTE OPTIONS BUTTON

Discussion

The Paste Options button appears if you paste formatted text into a differently

formatted placeholder. Paste Options lets you decide which formatting should be

applied to the pasted text.

Different Paste Options are available, depending upon the format of the cut or copied

text and the formatting applied in the destination placeholder. If you select the Keep

Source Formatting option, the text is pasted with its original formatting. Other

common options include Keep Text Only, which applies the formatting of the

surrounding text and Use Destination Theme, which applies the formatting for the

placeholder into which it has been pasted.

You can hide the Paste Options button by pressing the [Esc] key.

The Paste Options list



The Paste Options button can be turned off by unchecking the

Show Paste Options buttons box in the Advanced section in

PowerPoint Options accessed via the Office menu.

Procedures

1. Select the text you want to move or copy.

2. Cut or copy the desired text.


4. Click in the location where you want to paste the text.

5. Click the top part of the Paste button in the Clipboard group.

6. Click the Paste Options button .

7. Select the desired option.

8. To hide the Paste Options button, press [Esc].

Step-by-Step

Use the Paste Options button.

Go to slide 9.

Steps Practice Data

1. Select the text you want to move or

copy.


Double-click Newspapers

2. Cut or copy the desired text.

The cut or copied text is placed on the

Clipboard.

Click Copy in the

Clipboard group


paste the text.

The slide appears.

Click slide 10 in the

Slides tab



Steps Practice Data

4. Click in the location where you want

to paste the text.


location.

Click below the text

Circulars

5. Click the top half of the Paste button


The text is pasted into the slide at the

insertion point, and the Paste Options

button appears below the pasted text.

Click

6. Click the Paste Options button.

A list of available paste options

appears.

Click


The format of the pasted text changes

accordingly.

Click Keep Text Only

8. To hide the Paste Options button,

press [Esc].

The Paste Options button is hidden.

Press [Esc]

USING THE CLIPBOARD TASK PANE

Discussion

The Office Clipboard can store multiple items, including graphics, cut or copied

from various other presentations or Windows programs. The cut or copied items are

then available to be pasted into any open Office file.

The Office Clipboard is accessed by opening the Clipboard task pane. When you first

open the Clipboard task pane, it displays the last item cut or copied to the Office

Clipboard. As you continue to cut or copy items, they are collected on the Clipboard

task pane and remain available to all Office 2007 products.

For each of the cut or copied items, the Clipboard task pane displays an icon and a

portion of the text, if applicable. You can click any item to paste it at the insertion

point, or you can use the Paste All button to paste all the items at one time. Pointing

to an item and clicking the drop-down arrow displays a shortcut menu containing

options to paste or delete the item.

After pasting text, the Paste Options button appears in the slide, allowing you to

control the formatting of the pasted item.



Once you have finished a particular copying sequence, you can clear the Office

Clipboard of all items by clicking the Clear All button in the Clipboard task pane. In

addition, the Office Clipboard clears automatically when you close all Office

programs.

Using the Clipboard task pane

The Options button at the bottom of the Clipboard task pane,

offers options that let you control whether the task pane

appears automatically when you copy items.

The Clipboard task pane stores up to 24 items. If you cut or

copy more than 24 items, the oldest item on the Clipboard is

removed. The Undo feature cannot restore items removed

from the Office Clipboard.

Procedures


2. Select the Clipboard launcher arrow.

3. To clear all the items from the Office Clipboard, click the Clear All

button in the Clipboard task pane.



4. Cut or copy the items you want to paste.

5. Go to the slide in which you want to paste the item.

6. Select the placeholder into which you want to paste the item.

7. Position the insertion point where you want to insert the item.

8. Click any item in the Clipboard task pane to paste it into the slide at

the insertion point.

9. To paste all the items, click the Paste All button in the Clipboard

task pane.

10. To remove an item from the Office Clipboard, right-click it in the

Clipboard task pane.

11. Select Delete.

Step-by-Step

Copy and paste items using the Clipboard task pane.

Steps Practice Data


The Home tab is displayed.

Click Home

2. Select the Clipboard launcher arrow.

The Clipboard task pane opens.

Click the Clipboard

launcher arrow

3. To clear all the items on the Office

Clipboard, click the Clear All button

in the Clipboard task pane.

All the items are cleared from the


Click Clear All, if

necessary

4. Cut or copy the items you want to

paste.

The Clipboard task pane displays an

icon and a brief description for each

cut or copied item.




the next step


paste the item.

The slide appears.

Click slide 6 on the Slides

tab


want to paste the item.


Click the Fast delivery

placeholder



Steps Practice Data

7. Position the insertion point where you

want to insert the item.


location.

Click below the text After

sales support

8. Click any item in the Clipboard task

pane to paste it into the slide at the

insertion point.

The item appears at the insertion

point.

Click the item, The

following week’s

specials... on the

Clipboard task pane

9. To remove an item from the Office

Clipboard, right-click it in the


A shortcut menu appears.

Right-click The following

week’s specials... in the

Clipboard task pane

10. Select the Delete command.

The item is removed from the


Click Delete

On slide 7, cut the text, The following week’s specials are announced by the end of

the previous week. Then on slide 3, copy the text Quality products through

Knowledgeable sales staff in the Worldwide Sporting Goods placeholder.


Practice the Concept: Go to slide 7, click in the click to add text placeholder. Click

the Quality products... item on the Clipboard task pane.

Click the Clear All button on the Clipboard task pane to clear all items, and then close

the task pane.

Click in the presentation window to deselect the placeholder.

USING UNDO AND REDO

Discussion

The Undo feature allows you to reverse the results of the previous command or

action.

Once you have used the Undo feature, the Redo feature becomes available. The Redo

feature allows you to restore the results of the command or action you reversed with

the Undo feature. Both features can be accessed on the Quick Access Toolbar.



The most recent action performed appears as part of the ToolTip for the Undo button.

The most recent action undone appears as part of the ToolTip for the Redo button. For

example, if you have just pasted text, the ToolTip for the Undo button reads Undo

Paste.

You can also use the drop down menu on the Undo button to undo multiple actions.

This feature is useful if you want to reverse a previous action, but have performed a

number of actions subsequent to it. However, when you select an earlier action to

undo, all the subsequent actions are also reversed.

Undo an action

The results of some actions or commands are permanent and

cannot be undone.

Procedures

1. To undo the previous command or action, click the Undo button

on the Quick Access Toolbar.

2. To redo the undone command or action, click the Redo button

on the Quick Access Toolbar.



3. To undo multiple consecutive actions, click the arrow on the Undo

button .

4. Select the action you want to undo.

Step-by-Step

Use the Undo and Redo features.

Delete the Top manufacturers bulleted item on slide 6 and the Knowledgeable sales

staff bulleted item on slide 3.

Steps Practice Data

1. To undo the most recent command or

action, select the left-hand part of the

Undo button on the Quick Access

Toolbar. The most recent command or action is

reversed.

Click

2. To restore the undone command or

action, select the Redo button on the

Quick Access Toolbar.

The command or action is restored.

Click

3. To undo multiple consecutive actions,

click the arrow on the right-hand part

of the Undo button.

A list of previous actions appears, with

the most recent action at the top of the

list.

Click the arrow

4. Select the action you want to undo.

The actions are undone accordingly.

Click Clear, the second

command from the top

Notice that PowerPoint returns the Knowledgeable sales staff bulleted item to slide

3 and the Top manufacturers bulleted item to slide 6.

FINDING AND REPLACING TEXT

Discussion

In PowerPoint, you can find a word or phrase and replace it with another word or

phrase. You can replace all occurrences of the text or just the current occurrence. The



Replace feature saves time, because you do not have to manually find each occurrence

and type the replacement text. For example, you could replace all occurrences of the

word growth with the word development throughout a presentation.

In the Replace dialog box, you can also use the Match case option to indicate that

you want to find text that matches the characters in the Find what box exactly,

including uppercase and lowercase. In addition, you can use the Find whole words

only option, which ignores text if it appears as part of another word. For example, if

the search text is inform, PowerPoint identifies only the word inform and not words

containing inform (such as informed, information, informative, or uninformed).

Replacing text

You can also replace all occurrences of a specific font by

selecting the arrow on the right-hand part of the Replace

button and choosing Replace Fonts from the Replace menu.

You can also find text using the Find dialog box in the

Editing group on the Home tab. You can then access the

Replace dialog box by selecting the Replace button in the

Find dialog box, if desired.

Procedures




2. Select the left-hand part of the Replace button in the

Editing group.

3. Type the text you want to find.

4. Select the Replace with box.

5. Type the desired replacement text.

6. Select the desired search options.

7. Select Find Next.

8. Select Replace, Replace All, or Find Next as desired.

9. When you have finished finding and replacing text, select the OK

button

10. Select the Close button .

Step-by-Step

Find and replace text in a presentation.

Steps Practice Data



Click Home

2. Select the left-hand part of the

Replace button in the Editing group.

The Replace dialog box opens, with

the insertion point in the Find what

box.

Click the Replace button

3. Type the text you want to find.

The text appears in the Find what box.

Type After sales

4. Select the Replace with box.


Replace with box.

Press [Tab]

5. Type the desired replacement text.

The replacement text appears in the

Replace with box.

Type After market

6. Select the desired search options.

The desired search options are

selected.

Click Match case



Steps Practice Data

7. Select Find Next.

The first occurrence of the search text

is highlighted.

Click Find Next

8. Select Replace, Replace All, or Find

Next as desired.

This occurrence of the search text is

replaced, all occurrences of the search

text are replaced throughout the entire

presentation, the next occurrence of

the search text is highlighted, or a

Microsoft Office PowerPoint message

box opens.

Click Replace All

9. When you have finished finding and

replacing text, select OK.

The Microsoft Office PowerPoint

message box closes.

Click


The Replace dialog box closes. Click

Close WORLD04.PPTX.

CHECKING SPELLING AS YOU TYPE

Discussion

In order to help you check your PowerPoint presentations for errors in spelling,

PowerPoint includes a Spelling feature. This feature works in two ways. One way is

to automatically check spelling as you enter text. This method is enabled by default.

Another way to check spelling in a presentation is to invoke the spelling checker after

the presentation has been created. Both methods find the same errors.

The Check spelling as you type feature examines the words in a presentation and

compares them to the words found in the main dictionary. When a word is found that

is not in the main dictionary, a single, red, wavy line appears beneath the word. You

can ignore the underline and continue typing, or you can right-click the identified text

and select one of the suggestions or commands on the shortcut menu. If the correct

spelling is not present, you can edit the error in the presentation or open the Spelling

dialog box.

You can quickly move to the next spelling error by clicking the Spelling Status icon

on the status bar. This icon, which resembles an open book, displays an X when

additional errors are present in a presentation. The Spelling Status icon, however, is

only visible if the Check spelling as you type option has been enabled. You can



enable or disable spelling options in the Proofing section in the PowerPoint Options

dialog box.

Correcting a spelling error

In order to check spelling automatically as you type, the

Check spelling as you type option in the Proofing section in

the PowerPoint Options dialog box must be enabled. The Hide

spelling errors option must also be deselected for the red,

wavy lines to appear.

You do not need to correct misspellings immediately as they

occur. You can correct them at any time.

The red, wavy lines generated by the spelling checker only

appear on the screen; they are not displayed in the slideshow

or printed with the presentation.

Procedures

1. Right-click text that appears with a single, red, wavy line beneath it.

2. Select a suggested replacement or a spelling command.



3. Select the Spelling Status icon on the status bar to move to the

next identified error.

4. Select the desired option in the Spelling dialog box to fix the spelling

error.

Step-by-Step


Check spelling as you type.

In the Click to add title placeholder in slide 1, type the following title including the

misspelling in the words Business and Recreation: Making a Busnes of

Recreashun. Click outside the placeholder to deselect it.

Steps Practice Data

1. Right-click text that appears with a

single, red, wavy line beneath it.

A shortcut menu containing suggested

replacements and spelling options

appears.

Right-click Busnes

2. Select a suggested replacement or a

spelling command.

The word is replaced or the command

is performed accordingly.

Click Business

3. Select the Spelling Status icon on the

status bar to move to the next

identified error.

PowerPoint moves to the next

identified error and displays the

Spelling dialog box..

Click on the status bar

Practice the Concept: Select Recreation and click the Change button to correct the

spelling of Recreashun. Notice that the next spelling mistake is immediately selected.

Click the Close button to close the Spelling dialog box without fixing the mistake.

RUNNING THE SPELLING CHECKER

Discussion

You can invoke the spelling checker to spell check a presentation. The spelling

checker checks the entire presentation, even if you start it in the middle of the



presentation. You can run the spelling checker from the Review tab. The spelling

checker starts in the slide containing the insertion point. The notes pane is

automatically included in the spell check.

A word identified as misspelled appears in the Spelling dialog box, with possible

corrections listed in the Suggestions list box. There may be several alternatives when

a word is identified as incorrect. You can select the correct spelling of the word in the

Suggestions list box and use the Change or Change All button to change just the

current occurrence or to change all occurrences of the misspelled word. If PowerPoint

does not list any entries in the Suggestions list box, you can try using the Suggest

button to see if any words match the identified word. However, if the Suggestions list

box does not contain the correct spelling, you can type the correct spelling directly

into the Change to box in the Spelling dialog box. If the word is correct, you can use

the Ignore Once or Ignore All button to disregard just the current occurrence or all

occurrences of the error. Another alternative for a correctly spelled word (such as a

company name or technical term) is to use the Add button to add the word to the

custom dictionary.

Running the spelling checker



You can edit the custom dictionary in PowerPoint, by

clicking the Options button in the Spelling dialog box to

display the Proofing section in the PowerPoint Options dialog

box and then clicking the Custom Dictionaries button. You

can use the Custom Dictionaries dialog box to edit the word

list in a custom dictionary or to create a new custom

dictionary. You can also add an existing custom dictionary,

such as a technical dictionary, to the list of dictionaries used

by Office programs or remove a custom dictionary and specify

the language for which each dictionary is used.

You can also activate the spelling checker by adding the

command to your Quick Access Toolbar or by right-clicking

any word with a red, wavy underline and selecting the

Spelling command.

The Change and Change All buttons insert the correct

spellings only in the current presentation; the Ignore All

button ignores all occurrences of the identified word for the

entire PowerPoint session.

Procedures

1. Select the Review tab

2. Select the Spelling button from the Proofing group .

3. To change the spelling of an identified error, select the desired

spelling from the Suggestions list box.

4. Select Change or Change All, as desired

5. To ignore an identified error, select Ignore or Ignore All, as desired.

6. To edit an identified error, type the correct spelling in the Change to

box.

7. Select Change or Change All, as desired.

8. To add an identified word to the custom dictionary, select Add.

9. To end the spell check before it is completed, select the Close button

.



10. When prompted, select the OK button to end a completed spell

check .

Step-by-Step

Run the spelling checker to check a presentation for errors.

If necessary, go to the top of the outline or to the first slide in the presentation.

Steps Practice Data

1. Select the Review tab.

The Review tab is displayed

Click Review

2. Select the Spelling button in the

Proofing group.

The Spelling dialog box opens, and the

first identified error is highlighted. Click

3. To change the spelling of an identified

error, select the desired spelling from

the Suggestions list box.

The suggestion appears in the Change

to box.

Click Building

4. Select Change or Change All.

The identified error in the presentation

is replaced with the selection from the

Suggestions list box or all occurrences

of the identified error are replaced.

Click Change

5. To ignore an identified error, select

Ignore or Ignore All, as desired.

The current occurrence or all

occurrences of the identified error are

ignored, and the next identified error

is highlighted.

Click Ignore to ignore the

word SportsGalore

6. To add an identified word to the

custom dictionary, select Add.

The identified word is added to the

custom dictionary.

Click Add to add Blueline

to the custom dictionary

7. To edit an identified error, type the

correct spelling in the Change to box.

The text appears in the Change to box.

Type Market



Steps Practice Data

8. Select Change or Change All as

desired.

The identified error in the presentation

is replaced with the text entered in the

Change to box or all occurrences of

the identified error are replaced.

Click Change

9. Continue checking spelling as

necessary.

The spelling checker continues to

check the presentation.

Click Change to accept

promotion

10. When prompted, select the OK button

to end a completed spell check.

The Microsoft Office PowerPoint

message box closes.

Click

CREATING AN AUTOCORRECT ENTRY

Discussion

If you commonly misspell or mistype a word, you can create an AutoCorrect entry for

it. Then, whenever you make that particular typing error, PowerPoint automatically

replaces it with the correct text. PowerPoint provides default AutoCorrect entries for a

few commonly misspelled words (for example, teh for the and recieve for receive).

In addition, you can create an AutoCorrect entry for any frequently used word or

phrase. When you type the defined AutoCorrect abbreviation, PowerPoint

automatically expands it into the complete word or phrase.



Creating an AutoCorrect entry

You can delete an AutoCorrect entry on the AutoCorrect tab

in the AutoCorrect dialog box by selecting the entry in the

AutoCorrect list and selecting the Delete button. To quickly

find an entry, type its abbreviation in the Replace box.

The Replace text as you type option on the AutoCorrect

page in the AutoCorrect dialog box must be selected to

automatically replace abbreviations with the expanded text.

Procedures


2. Select the PowerPoint Options button .

3. Select the Proofing page.

4. Select the AutoCorrect Options button .

5. Select the AutoCorrect tab.

6. Select the Replace box.



7. Type the incorrect spelling or abbreviation that you wish to correct

automatically in the Replace box.

8. Select the With box.

9. Type the correctly spelled word or phrase in the With box.

10. Select the Add button .

11. Select or deselect options as desired.

12. Select the OK button in the AutoCorrect dialog box.

13. Select the OK button in the PowerPoint Options dialog

box.

Step-by-Step

Create an AutoCorrect entry.

Steps Practice Data



2. Select the PowerPoint Options

button.

The PowerPoint Options dialog box is

displayed.

Click

3. Select Proofing from the list in the

left-hand pane of the dialog box.

The Proofing page is displayed.

Click Proofing

4. Select the AutoCorrect Options

button.

The AutoCorrect dialog box opens.

Click

5. Select the AutoCorrect tab.

The AutoCorrect tab appears.

Click the AutoCorrect

tab, if necessary

6. Select the Replace box.


Replace box.

Click in the Replace box,

if necessary

7. Type the incorrect spelling or

abbreviation that you wish to correct

automatically in the Replace box.

The text appears in the Replace box.

Type wsg



Steps Practice Data

8. Select the With box.


With box.

Press [Tab]

9. Type the correctly spelled word or

phrase in the With box.

The text appears in the With box.


Goods

10. Select the Add button.

The AutoCorrect entry is added. Click

11. Select or deselect options as desired.

The options are selected or deselected. Click Replace text as

you type to select it, if

necessary

12. Select the OK button in the

AutoCorrect dialog box.

The AutoCorrect dialog box closes.

Click in the

AutoCorrect dialog box

13. Select the OK button in the

PowerPoint Options dialog box.

The PowerPoint Options dialog box

closes.

Click in the

PowerPoint Options

dialog box

Go to slide 1, click in the Click to add subtitle placeholder, type wsg, and press

[Spacebar]. Worldwide Sporting Goods appears in the placeholder.

Click in a blank area of the presentation window to deselect the placeholder.

USING THE AUTOCORRECT OPTIONS BUTTON

Discussion

The AutoCorrect Options button appears as a hollow, blue bar when you point to or

position the insertion point near text that was automatically corrected in a slide. When

you point to the blue bar, the AutoCorrect Options button appears. You can use

available AutoCorrect options to change the text back to what was originally typed,

have AutoCorrect stop automatically correcting the text, or access the AutoCorrect

Options dialog box.

For example, after you type the first line of text in a numbered or bulleted list and

press [Enter], the AutoCorrect Options button appears. At this point, you can accept

the AutoFormat and continue typing your list, or you can use the AutoCorrect

Options list to undo the previous automatic list formatting or to end the list on the

current line.



The AutoCorrect Options button

AutoCorrect can capitalize the first word in a sentence, the

days of the week, and the first letter in a table cell. You can

turn these options on or off by selecting the Office menu, then

the PowerPoint Options button, then the Proofing page then

the AutoCorrect Options button, and then the applicable

option on the AutoCorrect page.

You can permanently disable the AutoFormatting of numbered

and bulleted lists by deselecting the Automatic bulleted and

numbered lists option under Apply as you type on the

AutoFormat As You Type page in the AutoCorrect dialog

box.

If the document contains a numbered list above the current

list, the AutoCorrect Options button appears, allowing you to

continue the numbering sequence from the previous list or

restart the numbering.

Procedures

1. Point to the AutoCorrected entry.

2. Point to the blue bar under the first letter in the AutoCorrected entry.





Step-by-Step

Using the AutoCorrect Options button.

If necessary, select the Office button, then the PowerPoint Options button, then the

Proofing page, then the AutoCorrect Options button and create an AutoCorrect

entry wsg to insert the expanded text Worldwide Sporting Goods. Go to slide 1, type

wsg in the subtitle placeholder, and press [Spacebar] to insert the AutoCorrect

expanded text. Then, deselect the subtitle placeholder.

Steps Practice Data

1. Point to the AutoCorrected entry.

A blue bar appears under the first

letter of the AutoCorrected entry.

Point to Worldwide

Sporting Goods

2. Point to the blue bar under the first

letter in the AutoCorrected entry.

The AutoCorrect Options button

appears.

Point to the blue bar under

the letter G


button.

A list of available options appears.

Click


The text is changed accordingly.

Click Change back to

“wsg”

Practice the Concept: Point to the word wsg until a bar appears under the w. Point to

the bar under the w and click the AutoCorrect Options button. Select the Redo

AutoCorrect option. Point to the bar under the W and click the AutoCorrect

Options button. Select the Control AutoCorrect Options command. Delete the wsg

entry by typing wsg in the Replace box and selecting the Delete button. Then, close

the AutoCorrect dialog box.

Click in a blank area of the presentation window to deselect the placeholder.



DISPLAYING SMART TAGS IN A PRESENTATION

Discussion

Smart Tags provide a list of actions you can perform relating to the recognized text.

For instance, you can display smart tags for dates, financial symbols, and people‟s

names.

You can display Smart Tags in a presentation using the Smart Tags page in the

AutoCorrect Options dialog box. After selecting the Label text with smart tags

option, you can select or deselect the individual types of smart tags you want to

recognize. The Check Presentation button then checks your presentation and adds

the recognized Smart Tags.

Deselecting the Label text with smart tags option removes the smart tags from a

presentation. However, if the Embed smart tags in this presentation option is

enabled, Smart Tags will remain in the presentation, even if you deselect the Label

text with smart tags option.

Smart Tag indicators appear under recognized text in the Outline tab and slide pane

as wavy, dotted purple underlines. When you point to the underlined text, a Smart

Tag Actions button appears. Selecting the button displays a menu of corresponding

actions you can take. For instance, you can use the Smart Tag for a date to open

Outlook and schedule a meeting.

The Smart Tag Actions menu



You can hide all smart tags in a presentation by deselecting

the Label text with smart tags and Embed smart tags in

this presentation options and then selecting the Check

Presentation button in the AutoCorrect dialog box.

If you want to add more Smart Tags, you can use the More

Smart Tags button in the AutoCorrect dialog box to search

for more smart tags from Microsoft Office online services,

such as Office eServices.

Procedures


2. Select the PowerPoint Options button .



5. Select the Smart Tags tab.

6. Select the Label text with smart tags option.

7. Select or deselect the desired smart tags from the Recognizers list.

8. Select the Check Presentation button .



Step-by-Step

Use smart tags in PowerPoint.

Steps Practice Data





Steps Practice Data

2. Select the PowerPoint Options

button.


appears.

Click


The Proofing page appears.

Click Proofing


button.

The AutoCorrect Options dialog box

opens.

Click

5. Select the Smart Tags tab.

The Smart Tags page appears.

Click the Smart Tags tab

6. Select the Label text with smart tags

option.

The Label text with smart tags option

is selected.

Click Label text with

smart tags

7. Select or deselect the desired smart

tags from the Recognizers list.

The options are selected or deselected.




the next step

8. Select Check Presentation.

The AutoCorrect options dialog box

closes, the presentation is checked for

recognized smart tags and a message

box opens when the check is complete.

Click


The message box closes. Click



closes.

Click

Select Financial Symbol (Smart tag lists) option, if necessary.


Select slide 1. Notice the smart tag indicator that appears under the word Goods, point

to Goods to display the Smart Tag Actions button. Click the button to display the

menu. Then, click in a blank area to hide the menu.

Close WORLD05.PPTX.



IMPORTING TEXT FROM WORD

Discussion

An existing Microsoft Word document can be used to create a PowerPoint

presentation. You can import text from Word into an existing PowerPoint

presentation or you can create a new presentation by importing an entire outline

created in Word.

When you import text from Word, it appears in PowerPoint in outline format.

PowerPoint creates the outline from text formatted with Heading styles in the Word

document. Any text formatted in Word in the Heading 1 style becomes a slide title in

the presentation; text formatted in the Heading 2 style becomes first-level text in a

presentation slide, text formatted in the Heading 3 style becomes second-level text in

a presentation slide, etc.

If the text in the Word document has not been formatted with styles, PowerPoint

creates the outline using the Word paragraph indentations.

If you use a Word outline to create a PowerPoint presentation, the first-level

headings from the Word outline are converted to slide titles, and the successive

outline levels are converted to bulleted items with corresponding indents.

Importing text from Word



You can also use the Copy and Paste features to copy text

from Microsoft Office Word into PowerPoint. In addition,

you can use the drag-and-drop method to copy text from a

Word document into a PowerPoint presentation.

Procedures


2. Select Open.

3. Select the Files of type list button .

4. Select All Outlines.

5. Select the double arrow to the left of the Address bar .

6. Select the drive where the Word document is located.

7. Open the folder where the Word document is located.

8. Select the file that contains the text you want to import.

9. Select the left-hand part of the Open button .

Step-by-Step

Import text from Word to create a PowerPoint presentation.

If necessary, open a new blank presentation.

Steps Practice Data




The Open dialog box opens. Click

3. Select the Files of type list button.

A list of available file types appears.

Click



Steps Practice Data

4. Select All Outlines.

All Outlines appears in the Files of

type box.

Click All Outlines

5. Select the double arrow to the left of

the Address bar.

A list of available drives appears.

Click

6. Select the drive where the Word

document is located.



drive

7. Open the folder where the Word

document is located.

The contents of the selected folder

appear.


student data folder

8. Select the file that contains the text

you want to import.

The file is selected.

Click Packet6.docx

9. Select the left-hand part of the Open

button.

A new presentation is created based

on the Outline information in the

Word document.

Click

Close the presentation without saving it.



EXERCISE

EDITING AND PROOFING TEXT

Task

Correct spelling and text errors in a presentation.


2. Start the spelling checker.

3. Correct Overveiw to read Overview.

4. Use the Change All button to change all the misspellings of proffits

to profits. Complete the spell check.

5. Use the Replace dialog box to replace all occurrences of profits with

income. Close the Replace dialog box.

6. On slide 10, delete the Reiterate key goals bullet.

7. Use the Undo feature to reverse the previous action.

8. Display the Clipboard task pane and clear it, if necessary.

9. On slide 7, cut the People had more to spend bullet and then the

Recreation spending went up bullet.

10. On slide 8, paste Recreation spending went up from the Clipboard

task pane as the first bullet and keep the source formatting.

11. Paste People had more to spend as the second bullet and keep the

source formatting. Clear and close the Clipboard task pane.

12. Create the AutoCorrect entry su for the expanded text SkiTogs

Unlimited.

13. On slide 3, add a bullet at the end of the list and demote it. Type su

and a space.

14. Use the shortcut menu for SkiTogs to add the word to your custom

dictionary.

15. Use the AutoCorrect Options button to delete the su entry from the

AutoCorrect list.

16. Open the Smart Tags page in the AutoCorrect dialog box. Enable

the option to label text with smart tags and the date recognizer, if

necessary. Then, close the AutoCorrect dialog box.



17. Go to slide 9. Create a new bullet item under Other key efforts and

type Schedule a planning meeting for, leave a space, and then type

in a date one week from today in the mmmm dd, yyyy format (e.g.

March 12, 2004).

18. Point to the date and display the Smart Tag Actions menu. Select

the option to remove the smart tag from the text.

19. Close Meeting3.pptx without saving the changes.

20. Import text from the Report6.docx Word document into a blank

presentation.


LESSON 6 - PRINTING


Print presentations

Select Page Setup options

Preview a presentation

Print slides

Print speaker notes

Print outlines

Print handouts

Create headers and footers

Lesson 6 - Printing PowerPoint 2007 - Lvl 1


PRINTING PRESENTATIONS

Discussion

In PowerPoint, you can preview and print an entire presentation (slides, outlines,

speaker notes, and handouts) in color, grayscale, or black and white. Although you

can print a presentation directly from the Office button menu, using the Print

Preview feature allows you to first view the printed pages onscreen before printing.

Many print options can be controlled from both the Print dialog box and Print

Preview. For example, you can use either method to select what you want to print

(slides, handouts, speaker notes, or outlines). The advantage of using Print Preview is

that you can view the results of your selections before you print.

After setting and viewing options in Print Preview, when you click the Print button,

the Print dialog box is displayed, where you can select the number of copies you want

to print, as well as choose whether or not to collate the printed material. In addition,

you can select the range of slides to print. You can print the entire presentation, the

current slide, or a selection of slides.

Also, available from the Office menu is a Quick Print option which immediately

prints the presentation to the default printer using the current print settings.

Depending on the type of printer available, presentations can

be printed on transparencies for use as overheads. You can

also print slides to a file and send the file to a service bureau

to print presentation slides.

The Color/Grayscale option allows you to print slides in

color, grayscale, or black and white. This option is available in

the Print dialog box or from the Options menu in print

preview.

SELECTING PAGE SETUP OPTIONS

Discussion

The Page Setup dialog box allows you to customize your printed slides. When you

select the size of paper on which you will be printing, PowerPoint automatically

determines the correct width and height of the printed slide. If you specify a different

width and height, Custom appears in the Slides sized for box.

PowerPoint 2007 - Lvl 1 Lesson 6 - Printing


The Page Setup dialog box also allows you to choose the orientation (portrait or

landscape) for your slides, as well as for notes, handouts, and outlines collectively.

You can also choose to start slide numbering on a number other than one, if desired.

Page setup options are saved with the presentation.

The Page Setup dialog box

You can also use the Slide Orientation command in the Page

Set Up group on the Design tab to change slides between

Portrait and Landscape.

Procedures

1. Select the Design tab.

2. Select the Page Setup button in the Page Set up group.

3. Select the Slides sized for list .




5. Select the desired Orientation options.


Step-by-Step


Select page setup options.

Steps Practice Data

1. Select the Design tab.

The Design tab is displayed.

Click Design

2. Select the Page Setup button in the

Page Setup group.

The Page Setup dialog box opens. Click

3. Select the Slides sized for list.

A list of available options appears. Click Slides sized for


The option appears in the Slides sized

for box.

Click Letter Paper

(8.5x11 in)

5. Select the desired Orientation

options.

The orientation option is selected.

Click Landscape under

Slides, if necessary


The Page Setup dialog box closes, and

the page setup options are saved.

Click

PREVIEWING A PRESENTATION

Discussion

Before printing, you can use Print Preview to see how each slide will appear on the

printed page.

Print Preview displays the page to fit the screen, but you can increase or decrease the

magnification of the page as desired. When the mouse pointer is positioned over the

page, it changes into a magnifying glass. When you click the page with the



magnifying glass, the magnification increases; when you click the page again, the

magnification returns to full page view.

The buttons on the Print Preview tab provide access to many of the options in the

Page Setup and Print dialog boxes.

Viewing a presentation in print preview

The [Page Down] and [Page Up] keys and Next Page and

Previous Page commands can be used in Print Preview to

move through the pages.

You can also use the Zoom button or the Zoom Slider to

change magnification.

Procedures


2. Point to Print.

3. Select Print Preview.

4. Select the area of the page you want to magnify.



5. Select anywhere on the page to return to full page view.

6. Click the Next Page button or Previous Page button

in the Preview group to move through the

presentation.

7. Select the Close Print Preview button in the Preview

group.

Step-by-Step

Preview a presentation before printing.

If necessary, display slide 1.

Steps Practice Data


The Office menu is displayed. Click

2. Point to Print.

The Print menu is displayed.

Point to Print


The first slide is displayed in Print

Preview.

Click Print Preview

4. Select the area of the page you want to

magnify.

The desired area is magnified

Click the text Worldwide

Sporting Goods

5. Select anywhere on the page to return

to full page view.

The entire page appears in print

preview.

Click anywhere in the

slide

6. Click the Next Page button in the

Preview group to move through the

presentation.

The next page appears accordingly.

Click

7. Select the Close Print Preview button

in the Preview group.

Print Preview closes. Click



PRINTING SLIDES

Discussion

PowerPoint provides a variety of methods for printing slides, speaker notes,

handouts, or the presentation outline, depending upon the features available to your

printer. You can print in color, black and white, or shades of gray. Printed copies are

particularly useful during the initial design phase to judge the design and content or to

use the copies as layout sheets.

In addition to printing all the slides in the presentation, you can print just the current

slide or selected slides. You can also specify a range of slides. For example, you can

print only slides 1, 4, 5, and 9; or you can print a range of slides, such as slides 3-10.

Other print options include placing a thin frame around each slide and printing

inserted comments on a separate page. You can also scale the slide to fit the paper.

This option resizes the slide image on the printout so that it fills the page; the actual

slide image in the presentation, however, does not change.

You can use Print Preview to view the presentation and modify the print options

before you print the slides.

Options set in the Print dialog box and most options set using the Options button in

Print Preview are not saved with the presentation. However, Headers and Footers

that you enter are saved.

Setting print options



The Quick Print option in the Print Menu sends the

presentation directly to the printer, using the current print

settings, without opening the Print dialog box. You can open

the Print dialog box by selecting the Office button menu and

the Print command. The Preview button in the Print dialog

box also allows you to go to Print Preview.

The Print dialog box retains your print options for the current

presentation. For example, if you have selected to print only

the current slide, this option remains selected the next time

you open the Print dialog box. However, print settings are

reset when you close the presentation.

Procedures


2. Point to Print.


4. Select the Print What list in the Page Setup group.


6. Select the Options button in the Print group.

7. Select the desired options from the Options menu.

8. Select the Print button in the Print group.

9. Select the desired options in the Print dialog box.


11. Select the Close Print Preview button in the Preview

group.



Step-by-Step

Print slides.

Steps Practice Data



2. Point to Print.


Point to Print



Preview.

Click Print Preview

2. Select the Print What list.

A list of available print options

appears.

Click Print What


The preview changes to reflect your

selection.

Click Slides

4. Select the Options button.

The Options menu appears.

Click

5. Point to Color/Grayscale in the

Options menu.

The Color/Grayscale submenu

appears.

Point to Color/Grayscale

6. Select the desired setting.

The presentation appears in the

selected setting.

Click Grayscale

7. Select Print.

The Print dialog box opens.

Click

8. Select the desired option under Print

range.

The desired option is selected.

Click All, if necessary



Steps Practice Data


The Print dialog box closes, and

PowerPoint prints each slide in the

presentation.

Click

10. Select the Close Print Preview button

in the Preview group.

Print Preview closes. Click

PRINTING SPEAKER NOTES

Discussion

You can print your presentation to include any Notes you have added. Printed Notes

Pages display a copy of the slide at the top of the page and your notes below it. You

can refer to Notes Pages as you rehearse or deliver your presentation.

You can use Print Preview to view the Notes Pages before you print them.

Viewing speaker notes in print preview



If you change the Print range while Print Preview is open, the

selected Print range becomes the default for Print Preview.

To reset the Print range for Print Preview, open the Print

dialog box and select the All option, then select the Preview

button.

Procedures


2. Point to Print.


4. Select the Print What list .

5. Select the desired option from the Print What list.

6. Select Print button in the Print group.

7. Select the desired option under Print range in the Print dialog box.


Step-by-Step

Print speaker notes.

If necessary, display the Slides tab.

In the Print dialog box, select the All option under Print range, if necessary. Then,

display slide 5; notice the speaker note in the notes pane. Scroll as necessary, hold the

[Ctrl] key and click slide 9, which also contains a speaker note.

Steps Practice Data



2. Point to Print.


Point to Print



Steps Practice Data



Preview.

Click Print Preview



appears.

Click Print What

5. Select Notes Pages from the Print

What list.

The first notes page appears in print

preview.

Click Notes Pages

6. Select the Print button in the Print

group.

The Print dialog box opens. Click


range.


Click Selection



PowerPoint prints the selected notes

pages.

Click

Scroll through the pages in Print Preview using the Next Page button in the Preview

group. Notice that Print Preview only displays the selected slides. Reset the print

range for Print Preview by selecting the Print button in the Print group, the All

option in the Print dialog box, and then the Preview button.

Leave Print Preview open.

PRINTING OUTLINES

Discussion

You can print an outline of your presentation. The printed outline displays the

contents of each slide as it appears on the Outline tab. If the outline is collapsed to

display only the slide titles, the printed outline will include only the slide titles.

You can use Print Preview to view the outline before you print it.



Viewing an outline in print preview

Procedures


2. Point to Print.





7. Select the desired option under Print range.


Step-by-Step

Print an outline.



Steps Practice Data



2. Point to Print.


Point to Print



Preview.

Click Print Preview



appears.

Click Print What

5. Select Outline View.

Print Preview displays the

presentation outline.

Click Outline View

6. Select Print.

The Print dialog box opens.

Click


range.





PowerPoint prints the presentation

outline.

Click

PRINTING HANDOUTS

Discussion

Printed handouts contain slide images that are smaller than the original slides. You

can designate one, two, three, four, six, or nine slides per page. The more slides per

page, the smaller they are on the page.

You can use Print Preview to select a layout for the handouts or to modify print

options before you print the handouts. In addition, if you print four, six, or nine slides

per page, you can arrange the slides in a horizontal or vertical order by selecting the

appropriate order in Options. If you print three slides per page, PowerPoint prints

ruled lines adjacent to each slide for taking notes.



Viewing handouts in print preview

Where applicable, the ruled lines on a handout appear to the

right of each slide in portrait orientation and below each slide

in landscape orientation.

The Frame slides option in the Print dialog box is selected by

default when you print handouts. If this option is not selected,

the white background of your slides will blend into white

paper, particularly if your slides are printed in black and

white.

Procedures


2. Point to Print.






6. Select the Orientation button in the Page Setup group.

7. Select the desired Portrait or Landscape orientation.


9. Select the desired option under Print range.


Step-by-Step

Print presentation handouts.

Steps Practice Data



2. Point to Print.


Point to Print



Preview.

Click Print Preview



appears.

Click Print What


The selected layout appears in Print

Preview.

Click Handouts (3 Slides

Per Page)

6. Select the Orientation button in the

Page Setup group.

The Orientation options are displayed. Click

7. Select the desired Orientation option.

The page appears in the selected

orientation.

Click Landscape



Steps Practice Data

8. Select the Print button from the Print

group.

The Print dialog box opens. Click


range.




The Print dialog box closes, and the

handouts are printed in the desired

format and orientation.

Click

CREATING HEADERS AND FOOTERS

Discussion

You can use the Header and Footer feature in Print Preview to include additional

information in your printouts. Headers display information at the top of a page and

footers at the bottom.

Notes, handouts, and outlines all contain placeholders for header and footer

information, which are displayed on every page of the printout. You can print the date

and time on each page, either by typing a fixed date or by selecting the option to

automatically display the current date and/or time in a selected format. You can also

print page numbers or enter custom text for the header and footer.

Slides have placeholders only for footers. Slide footers appear on the printout and on

the slide; consequently, footer information will also appear on the screen. You can

include the date and time, the slide number, or custom text in the slide footer. You can

apply the footer information only to the current slide or to all slides in the

presentation. You can also suppress the footer display on the title slide.



Creating headers and footers

You can also add Headers and Footers using the Header and

Footer button in the Text group on the Insert tab.

Procedures


2. Point to Print.


4. Select the Options button in the Print group.

5. Select Header and Footer from the menu.

6. Select the desired tab in the Header and Footer dialog box.

7. Select the Date and time option, if desired.

8. Select the Update automatically option to automatically display the

current date.



9. Select the Update automatically list to view the date, time or

date and time formats.

10. Select the desired format for the date, time or date and time option.

11. Select the Header or Footer option, as desired.

12. Type the desired header or footer text.

13. Select the Apply to All button in the Header and

Footer dialog box.

Step-by-Step

Add headers and footers to a presentation.

If necessary, open Print Preview.

Steps Practice Data

1. Select the Options button in the Print

group.

The Options menu appears. Click

2. Select Header and Footer from the

menu.

The Header and Footer dialog box

opens.

Click Header and Footer

3. Select the desired tab in the Header

and Footer dialog box.

The corresponding page appears.

Click Notes and

Handouts

4. Select the Date and time option, if

desired.

The Date and time option is selected.

Click Date and time

5. Select the Update automatically

option to automatically display the

current date.

The Update automatically option is

selected.

Click Update

automatically

6. Select the Update automatically list.

A list of available date and time

formats appears.

Click Update

automatically



Steps Practice Data

7. Select the desired format.

The current date appears in the

Update automatically box in the

selected format.

Click a date and time

option from the Update

automatically list

8. Select the Header or Footer option, as

desired.

The option is selected and an insertion

point appears in the custom text box.

Click Footer

9. Enter the desired header or footer text.

The text appears in the appropriate

custom text box.


Goods

10. Select the Apply to All button in the

Header and Footer dialog box.

The Header and Footer dialog box

closes. The date and time and the

footer appear on the current page in

Print Preview.

Click

Use the Print what list to display Notes Pages. Use the Next Page button in the

Preview group to scroll through the presentation and view the headers and footers on

each page.

Close Print Preview.

Close WORLD06.PPTX.



EXERCISE

PRINTING A PRESENTATION

Task

Print a presentation.


2. Format the page to print slides sized for Letter Paper (8.5x11 in) in

Portrait orientation. (Hint: Use the Page Setup dialog box.)

3. View the entire presentation in Print Preview.

4. Print slides 2, 4, 6, and 7.

5. Print an outline of the entire presentation.

6. Print speaker notes for slide 3 only. Then, select All in the Print

dialog box.

7. Change the presentation to display in black and white.

8. Display handouts for the entire presentation; 4 slides per page.

9. Include the following information in the Handouts Header: a date

that updates automatically in the format of your choice and the

Header text; Annual June Meeting.

10. Print handouts for the entire presentation, 4 slides per page.

11. Close Print Preview.


LESSON 7 - FORMATTING PRESENTATION TEXT


Format text

Change an existing font

Modify the font size

Change font style and effect

Change the font color

Use the Font dialog box

Use the Format Painter

Change text alignment

Set tab stops

Modify paragraph spacing

Use the AutoFit Options button

Select a shape style

Customize a shape style

Apply effects to a text placeholder

Select a WordArt style

Edit text outline color

Edit text fill color

Apply text effects

Lesson 7 - Formatting Presentation Text PowerPoint 2007 - Lvl 1


FORMATTING TEXT

Discussion

All text formatting in a slide is determined by the Theme upon which the presentation

is based, as well as the selected slide layout. Text formatting can be divided into

character formatting and paragraph formatting.

Character formatting refers to the font style, size, effect, and color of text on a slide.

You can use each of these text effects individually or in combination to enhance the

design and visual appeal of a slide. As with all design elements, you should use

character formatting judiciously. Too much color or too many different fonts can

distract and confuse the audience.

Paragraph formatting refers to the alignment and indenting of paragraphs, as well as

the spacing between and within paragraphs.

The placeholder for a slide determines the font, font size, paragraph alignment,

paragraph spacing, and bullet formatting of text entered into it. However, you can

change the formatting to suit your needs. Many of the character and paragraph

formatting attributes can be changed using the buttons on the Drawing Tools Format

contextual tab, the Font and Paragraph groups on the Home tab or using the Mini

Toolbar.

When you apply character formatting, it is applied to selected text only. However, to

change the formatting for a single word, you do not have to select the entire word; you

can just position the insertion point within the word. Likewise, when you apply

formatting to a single paragraph, you do not have to select the entire paragraph; you

only have to position the insertion point anywhere within it. To format multiple

paragraphs, however, you must select at least part of each paragraph to which you

want to apply formatting.

If you want to apply formatting to all text in a placeholder, you can drag to select all

the text. Alternatively, you can click the border of a placeholder to select all text

within it. (Although the text does not appear selected with this method, the

placeholder border changes to a solid line rather than a dashed line to indicate that the

placeholder is indeed selected.)

If you enter more lines into a placeholder than it can hold, or if you change the line

spacing so that text lines spill over the bottom of the placeholder, PowerPoint

automatically reduces the font size to fit all the text into the placeholder. When this

happens, a smart tag, the AutoFit Options button, appears. You can use the AutoFit

Options list to decide how to handle the situation.

PowerPoint 2007 - Lvl 1 Lesson 7 - Formatting Presentation Text


Reducing the size of a placeholder decreases the font size of

text within it. Expanding a placeholder after text has been

resized by AutoFit increases the font size of the text within it.

CHANGING AN EXISTING FONT

Discussion

A font is defined as a group of characters sharing similar type attributes. Fonts are

divided into two main types: serif and sans serif. Examples of serif fonts are Times

New Roman and Bookman. Examples of sans serif fonts include Arial, Tahoma, and

Verdana.

Text font is determined by the template and theme you choose when you create a

presentation. You can change the font as desired to suit your needs. In this way, you

can customize a presentation to accommodate special conditions, such as text for a

company logo.

PowerPoint includes many fonts from which you can choose. They range from heavy

and bold to thin and light. You can also mix fonts within a presentation. Varying the

font within a presentation improves the readability of the text and emphasizes key

points.

The fonts available to you depend upon which fonts are installed on your computer

and printer. A TT symbol next to a font name indicates a True Type font installed in

Windows. A printer icon next to a font name indicates a font installed in your printer.



Changing the font of existing text

You can quickly apply a font by typing the font name into the

Font box in the Font group on the Home tab and pressing the

[Enter] key.

The most recently used fonts appear at the top of the Font list,

as well as in their proper alphabetical sequence.

Procedures

1. Select the placeholder containing the text you want to format.

2. Select the arrow on the Font box in the Font group on the Home

tab.

3. Select the desired font.

Step-by-Step


Change the font of existing text.



If necessary, display slide 1 in Normal view and select the Home tab.

Steps Practice Data

1. Select the placeholder containing the

text you want to format.

The placeholder appears in edit mode.

Select the Worldwide

Sporting Goods

placeholder

2. Select the arrow on the Font box in

the Font group on the Home tab.

A list of available fonts appears.

Click

3. Select the desired font.

The font is applied to the selected text.


click Times New Roman

Click in any blank area to deselect the placeholder.

MODIFYING THE FONT SIZE

Discussion

The default font size of titles, bulleted text, and other text in a presentation depends

upon the template or theme used to create the presentation. You can change font size

as required to emphasize or de-emphasize text.

Font size is measured in points. One point is approximately 1/72 of an inch. The larger

the font size, the larger the type. Therefore, a word with a 36-point font size is

approximately one-half inch in height.

Generally speaking, larger font sizes are used for headlines and titles, and smaller font

sizes are used for body text.

A font size can be applied to existing text or you can select a font size prior to typing

text. As you type, you can mix font sizes. For example, you can use a 36-point font for

the heading on a slide and a 12-point font for the subordinate text. Varying the font

size in a slide adds impact to a presentation by emphasizing key points.



Changing the font size of existing text

You can also select a font size by typing the desired size in the

Font Size box in the Font group on the Home tab and

pressing the [Enter] key.

You can use the Increase Font Size and Decrease Font Size

buttons in the Font Size box in the Font group on the Home

tab to incrementally increase or decrease font size.

Procedures

1. Select either the entire placeholder or the specific text you want to

format.

2. Select the arrow on the Font Size box in the Font group on the

Home tab.

3. Select the desired font size.



Step-by-Step

Modify the font size of existing text.

If necessary, display the Home tab.

Display slide 3.

Steps Practice Data

1. Select either the entire placeholder or

the specific text you want to format.

The entire placeholder or the specific

text is selected.

Drag to select Supporting

Retail Partners

2. Select the arrow on the Font Size box

in the Font group.

A list of available font sizes is

displayed.

Click

3. Select the desired font size.

The font size is applied to the selected

text.


click 32

Click in any blank area to deselect the text.

CHANGING FONT STYLE AND EFFECT

Discussion

To enhance a presentation, you can change the font style and effect. Font style refers

to bolding and italicizing text. Font effects include underline, shadow, emboss,

superscript, and subscript. Buttons used to bold, italicize, underline, and shadow text

appear in the Font group on the Home tab.

Font styles and effects can make words stand out on a slide. You can use them to call

attention to key words in a presentation.

You can change character formats or effects as you type. You can mix character

formats and effects in any combination within the same document, but to get the

maximum effect of any formatting, it is best to use it sparingly.



Bolding text

The Bold, Italic, Underline, and Shadow buttons are toggles.

If you select text to which one of these formats has been

applied and click the corresponding button, the format is

removed.

To underline, bold, italicize, or add a shadow to a single word,

you do not have to select the whole word. You may just

position the insertion point within the word and click the

desired button.

Procedures


format.

2. Click the desired font style or effect button in the Font group on the

Home tab.

Step-by-Step

Change the font style and effect of text on a slide.



If necessary, display slide 3 and the Home tab.

Steps Practice Data




text is selected.

Drag to select Supporting

Retail Partners

2. Click the desired font style or effect

button in the Font group on the Home

tab.

The font style or effect is applied to the

selected text.

Click


Practice the Concept: Use the Shadow button in the Font group on the Home tab to

apply a shadow effect to the Building Partnerships title on slide 3.


CHANGING THE FONT COLOR

Discussion

Color can be used to emphasize text in a presentation. For example, the color red can

be used to emphasize a subtitle. Although font colors are determined by the template

and placeholder attributes, you can change the text color.

The Font Color button has two components. The Font Color button always displays

the currently selected color. To apply this color to selected text, you only have to click

the Font Color button. In addition, you can use the Font Color arrow to select a

different color from the color palette.

The color palette contains Theme Colors that complement your template, as well as

Standard Colors. If you want to add another color to the palette, you can select More

Colors and then choose a color from the Standard tab, or you can mix your own

color on the Custom page.



Adding a color to the color palette

The Preview window in the More Colors dialog box displays

the color as it would appear on your slide. After previewing

the text color, you can select OK to keep the selected color,

select a different color, or select Cancel to close the Colors

dialog box without adding a color to the palette.

The Font Color button is also available on the Mini Toolbar.

Procedures


format.

2. Select the arrow on the Font Color button in the Font group on the

Home tab .

3. To apply a default palette color, select the desired color.

4. To add a color to the palette, select More Colors.

5. Select the Standard or Custom tab, as desired.

6. Select the desired color.



7. Select .

Step-by-Step

Change the font color using the Font Color button.


Steps Practice Data




text is selected.

Click in the word Quality

in the Worldwide

Sporting Goods placeholder

2. Select the arrow on the Font Color

button in the Font group on the Home

Tab.

The color palette appears.

Click

3. To add a color to the palette, select

More Colors.

The More Colors dialog box opens.

Click More Colors...

4. Select the Standard or Custom tab, as

desired.

The corresponding page appears.

Click the Standard tab, if

necessary


The color is selected and a preview of

the color appears.

Click green (fourth row,

first color)

6. Select OK.

The More Colors dialog box closes,

and the color is applied to the

selection.

Click


Practice the Concept: Click the word Excellent in the second bullet and click the

Font Color button (not the arrow) to change the text color to the same shade of green.

Select both the Quality products and Excellent value text lines. Select the Font

Color palette and change the font color back to black. Click in any blank area to

deselect the text.



USING THE FONT DIALOG BOX

Discussion

You can use the options available in the Font dialog box to apply specific font sizes,

styles, special effects, and color to selected text. The Font dialog box also provides

options to change character spacing.

The Font dialog box

You also can use buttons in the Font group on the Home tab

to apply bold, italic, underline, shadow, and font color.

Procedures


format.


3. Select the Font dialog box launcher in the bottom right corner of

the Font group.

4. Select the desired options.



5. Select .

Step-by-Step

Use the Font dialog box to format text.


Steps Practice Data




text is selected.


Worldwide Sporting

Goods

2. Select the Home tab .


Click Home

3. Select the Font dialog box launcher in

the bottom right corner of the Font

group.

The Font dialog box opens.

Click

4. Select the desired options.

The options are selected.




the next step

5. Select OK.

The Font dialog box closes, and the

selected text is formatted accordingly.

Click

In the Font dialog box, select the following options:

In the Latin Text Font list box, select Times New Roman.

In the Font Style list box, select Bold Italic.

Display the Font Color list and select Red (from Standard Colors).





USING THE FORMAT PAINTER

Discussion

You can use the Format Painter button in the Clipboard group on the Home tab or

on the Mini Toolbar to copy the formatting of text and apply it to other text. This

feature allows you to apply the exact same formatting throughout a presentation

without having to remember exactly which effects have been applied. You can apply

the formatting to a single character or to a whole paragraph.

To apply formatting to multiple items, you can double-click

the Format Painter button; the Format Painter will then

remain activated until you click the button again to disable it.

Procedures

1. Select the text containing the formats you want to copy.

2. Select the Format Painter button in the Clipboard group on

the Home tab.

3. Select the text to you want to format.

Step-by-Step

Use the Format Painter to apply text formats.


Steps Practice Data

1. Select the text containing the formats

you want to copy.

The desired text is selected.

Click in the word

Worldwide in the

Worldwide Sporting

Goods placeholder

2. Select the Format Painter button in

the Clipboard group on the Home tab.

The mouse pointer changes into an I-

beam with a paintbrush.

Click



Steps Practice Data

3. Select the text you want to format.

The formats are applied to the text.


Supporting Retail

Partners


CHANGING TEXT ALIGNMENT

Discussion

Paragraph alignment refers to the position of each line of text in a paragraph between

the left and right margins.

You can change the alignment of text in a slide to achieve a desired look. The

Paragraph group contains four main alignment buttons: Align Left, Center, Align

Right, and Justify. Left alignment aligns text to the left margin and produces a ragged

right margin. Right alignment aligns text to the right margin and produces a ragged

left margin. Center alignment centers text between the left and the right margins.

Justify aligns text to both the left and right margins adding extra space between words

as necessary.

Aligning text affects the entire paragraph. You do not need to select the text in the

paragraph you want to align; you can simply position the insertion point anywhere

within the paragraph.

You can also change the alignment position of your text

within a placeholder using the Align Text button arrow in the

Paragraph group and selecting Top, Middle or Bottom.

Procedures


align.

2. Select the desired alignment button in the Paragraph group on the

Home tab.



Step-by-Step

Change text alignment.


Display slide 4.

Steps Practice Data


the specific text you want to align.


text is selected accordingly.

Click on the Meeting the

Needs placeholder

2. Select the desired alignment button on

the Paragraph group.

The text is aligned accordingly.

Click


SETTING TAB STOPS

Discussion

In placeholders, PowerPoint sets default tab stops at one-inch intervals. Default tab

stops appear as small gray markers on the lower border of the horizontal ruler.

You can have as many tab stops as desired in a placeholder.

The Tab Selector button at the left end of the horizontal ruler allows you to choose

the tab type to apply. The following four types of tabs are available:

Tab Type Tab Character Description

Left

Lines up the left edge of the text to the

tab stop; this is the default tab type

Center

Centers the text under the tab stop

Right

Lines up the right edge of the text to the

tab stop

Decimal

Lines up decimal points or periods to the

tab stop



Setting tabs stops

You can remove a tab stop by dragging the tab character

completely off the ruler.

You can hide or display the rulers as needed by selecting the

View tab from the Ribbon and selecting the Ruler checkbox

in the Show/Hide group.

Procedures

1. Display the rulers.

2. Click in the paragraph for which you want to set tab stops.

3. To set a left-aligned tab, select the Tab Selector button until the Left

Tab character appears .

4. Select the horizontal ruler at the desired location for the tab stop.

5. To set a center tab, select the Tab Selector button until the Center

Tab character appears .




7. To set a right-aligned tab, select the Tab Selector button until the

Right Tab character

appears.


9. To set a decimal tab, select the Tab Selector button until the

Decimal Tab character appears .


Step-by-Step

Set tab stops using the ruler.

If necessary, display the rulers by selecting the View tab and then checking the Ruler

check box in the Show/Hide group.

Go to slide 5.

Steps Practice Data

1. Click in the paragraph for which you

want to set tab stops.

The insertion point appears in the text.

Click in the Territory

Cust. Reg. Rep. ... paragraph

2. To set a left-aligned tab, select the

Tab Selector button until the Left

Tab character appears.

The left-aligned tab character

appears.

Click to , if necessary

3. Select the horizontal ruler at the

desired location for the tab stop.

The left-aligned tab stop appears on

the ruler at the selected location.

Click at 0.5” on the

horizontal ruler

4. To set a center tab, select the Tab

Selector button until the Center Tab

character appears.

The center tab character appears.

Click to



The center tab stop appears on the

ruler at the selected location.

Click at 3” on the

horizontal ruler



Steps Practice Data

6. To set a right-aligned tab, select the

Tab Selector button until the Right

Tab character appears.

The right-aligned tab character

appears.

Click to



The right-aligned tab stop appears on

the ruler at the selected location.

Click at 6” on the

horizontal ruler

8. To set a decimal tab, select the Tab

Selector button until the Decimal Tab

character appears.

The decimal tab character appears.

Click to



The decimal tab stop appears on the

ruler at the selected location.

Click at 7.5” on the

horizontal ruler

Position the insertion point after the word Sales in the placeholder and press [Enter]

to move to the next text line. Press [Tab] to move to the first tab stop and type the

word North. Press [Tab] to move to the next tab stop and continue entering the text as

shown in the following table. At the end of the North line, press [Enter] to start a

new line and then type the second line.

Territory Cust. Reg. Rep. Sales

North SMP J. Jenkins 15.0%

South TRF D. Engel 10.5%

Select all three lines of text (Territory through 10.5%), then move the tab marker at

7.5 inches to 7.25 inches. Notice that the column of numbers also moves. Click before

the heading Sales and press [Spacebar] until the column heading centers over the

percentages.

Hide the rulers and click in any blank area to deselect the placeholder.

MODIFYING PARAGRAPH SPACING

Discussion

You can change the default line spacing on a slide if you want to spread the text to

cover more of the slide or to condense it into a smaller area.



Line spacing can be measured in either lines or points.

If the text no longer fits in the placeholder due to the changes you have made, the

AutoFit Options button appears. You can use the AutoFit options to choose how you

want the formatting to be applied, or you can press [Esc] to hide the button.

The Line Spacing dialog box

You can choose where you would like changes in Line

Spacing to appear using the Line Spacing dialog box.

Procedures

1. Place the insertion point in the placeholder containing the text you

want to format.


format.


4. Select the Line Spacing arrow .

5. Enter the desired line spacing in the Line Spacing menu.



Step-by-Step

Modify paragraph spacing.

Display slide 10.

Steps Practice Data

1. Place the insertion point in the

placeholder containing the text you

want to format.


placeholder.

Click any text in the

Advertising placeholder

2. Select the entire placeholder or the

specific text you want to format.


text is selected accordingly.

Click the border of the

Advertising placeholder



Click Home

4. Select the Line Spacing arrow.

The Line Spacing menu appears. Click

5. Select the desired spacing.

The desired spacing is applied and the

menu closes.

Click 1.5

USING THE AUTOFIT OPTIONS BUTTON

Discussion

When you change the font size, add bullets to text, or change line spacing, the text

may no longer fit into the placeholder. When you make changes, PowerPoint

automatically AutoFits text to the placeholder, and a Smart Tag called the AutoFit

Options button appears. The AutoFit options allow you to determine how you want to

handle the situation.

The default option, AutoFit Text to Placeholder, adjusts the point size of the text so

that it fits into the placeholder. If this is the desired result, you do not need to select an

AutoFit option. The Stop Fitting Text to This Placeholder option retains the original

font size, thereby allowing the text to flow over the bottom border of the placeholder.

Depending on the placeholder, other options may appear. The Split Text Between

Two Slides option returns the text to the original font and creates a new slide for the

text spillover. The Continue on a New Slide option also creates a new slide, but with



a reduced font size. The Change to Two-Column Layout option creates a second

placeholder to the right of the original.

Selecting an AutoFit option

You can turn off the feature that resizes text to a placeholder

by selecting the PowerPoint Options button in the Office

menu. Select Proofing and then the AutoCorrect Options

button. In the AutoCorrect dialog box you can customize how

you want PowerPoint to correct.

If desired, you can use the Undo button to reverse the AutoFit

action.

Procedures

1. Select the AutoFit Options button .




Step-by-Step

Use the AutoFit Options button.

Display slide 4. Select the entire Saturday Delivery placeholder, change the font size

to 66 and then click in the placeholder.

Steps Practice Data

1. Select the AutoFit Options button.

A list of available AutoFit options is

displayed.

Click


The AutoFit option is applied to the

placeholder.

Click AutoFit Text to

Placeholder


Practice the Concept: Click in the placeholder again and select the Stop Fitting Text

to This Placeholder option. Then, click in any blank area to deselect the placeholder.

SELECTING A SHAPE STYLE

Discussion

PowerPoint 2007 offers the ability to be creative with any text that you use in your

presentation to ensure it is eye-catching and maintains a professional standard. Using

a Shape Style for your text not only applies a predefined shape to your text but also

formats the appearance of the shape in accordance with any theme that has been

applied to your presentation.



Applying a shape style

Procedures

1. Select the text placeholder you wish to enhance.

2. Select the Drawing Tools Format contextual tab on the Ribbon.

3. Select the Shapes Styles More arrow .

4. Select the desired Shape Style from the Shape Styles gallery.

Step-by-Step

Apply a shape style.

Select slide 1.

Steps Practice Data

1. Select the text placeholder you wish to

enhance.

The text placeholder is selected and

the Drawing Tools contextual tab is

displayed.

Click on the Title

placeholder



Steps Practice Data

2. Select the Drawing Tools Format

contextual tab on the Ribbon.

The Format tab is displayed.

Click Format

3. Select the Shapes Styles More arrow.

The Shape Styles gallery is displayed.

Click the Shapes Styles

More arrow

4. Select the desired Shape Style from

the Shape Styles gallery.

The selected Shape Style is applied to

the text box or placeholder.

Click on the Colored

Outline - Accent 2 Shape

Style

CUSTOMIZING A SHAPE STYLE

Discussion

Using a Shape Style is a quick and easy method of enhancing the text in your

presentations, however, there may be individual elements of the style that you want to

customize. PowerPoint 2007 enables you to change the shape fill and shape outline to

give a more flexible and unique style to your text.

Customizing a shape style



When customizing the color of your shape or text placeholder

you can also change the gradient and texture of any fill in the

Shape Fill list.

When customizing the outline of your shape you can also

change the line weight and style by using the Shape Outline

list.

Procedures

1. Select the text placeholder you wish to customize.


3. Select the arrow on the right hand part of the Shape Fill button

.

4. Select the desired fill color from the Shape Fill gallery.

5. Select the arrow on the right hand part of the Shape Outline button

.

6. Select the desired outline color from the Shape Outline gallery.

Step-by-Step

Customize a text shape.

Select slide 2

Steps Practice Data

1. Select the text placeholder you wish to

customize.

The text box or placeholder is

highlighted and the Drawing Tools

contextual tab is displayed.

Click on the Products,

value... placeholder




Click Format



Steps Practice Data

3. Select the arrow on the right hand part

of the Shape Fill button.

The Shape Fill gallery is displayed.

Click the arrow on the

right hand part of

4. Select the desired fill color from the

Shape Fill gallery.

The selected color is applied to the

placeholder.

Click on Green in the

Standard Colors section


of the Shape Outline button.

The Shape Outline gallery is

displayed.


right hand part of

6. Select the desired outline color from

the Shape Outline gallery.

The selected color is applied to the

placeholder.

Click on Green in the

Standard Colors section

APPLYING EFFECTS TO A TEXT PLACEHOLDER

Discussion

Text effects are useful when you want to draw particular attention to specific slide

content. PowerPoint 2007 enables you to apply a variety of effects to text

placeholders such as Shadows, Reflections, Glows, Soft Edges, Bevels, and 3-D

Rotation.



Shape style effects

Procedures

1. Select the text placeholder you want to customize.


3. Select the Shape Effects button .

4. Select the desired effect color from the Shape Effects gallery.

Step-by-Step

Apply an effect to a text placeholder.

Select slide 3.

Steps Practice Data

1. Select the text placeholder you want to

customize.

The text placeholder is highlighted and


displayed.

Click the Worldwide

Sporting Goods text

placeholder



Steps Practice Data



The Format tab is displayed

Click Format

3. Select the Shape Effects button.

The Shape Effects gallery is

displayed.

Click

4. Select the desired effect from the

Shape Effects gallery.

The selected effect is applied to the

text placeholder and the Shape Effects

gallery closes.

Click on Preset 1 from the

Presets gallery

SELECTING A WORDART STYLE

Discussion

WordArt Styles are an interesting way of adding visual effects and colors to your

text. The WordArt Styles gallery enables you to apply creative and highly visual

effects to your text using a range of colors and text formats.

WordArt styles



You can choose to apply a WordArt style to all text within a

placeholder or just individual words, letters or sentences by

highlighting the relevant text before applying the style.

Procedures

1. Select the text placeholder you want to enhance.


3. Select the WordArt More arrow .

4. Select the desired WordArt style from the WordArt Styles gallery.

Step-by-Step

Apply a WordArt style to text.

Select slide 3.

Steps Practice Data

1. Select the text placeholder you want to

enhance.

The text placeholder is highlighted and


displayed.

Click on the edge of the

Supporting Retail

Partners text placeholder




Click Format

3. Select the WordArt More arrow.

The WordArt gallery is displayed.

Click the WordArt More

Arrow

4. Select the desired WordArt style from

the WordArt Styles gallery.

The WordArt Styles gallery closes and

the style is applied to the text.

Click on the Fill - None,

Outline - Accent 2 style

from the WordArt Style

gallery



EDITING TEXT OUTLINE COLOR

Discussion

You can customize the appearance of the outline color around your text. You can

choose colors from the Text Outline gallery in the WordArt Styles group to apply a

theme or a standard. You can also apply a customized color by using More Outline

Colors.

Text outline color

You can edit the appearance of text in several ways. By

clicking the edge of the placeholder you can select it as a

whole; you can then edit all the text in the placeholder at once.

By selecting specific letters or words in the placeholder you

can apply effects or styles to just the selection. You can place

the insertion point anywhere in a word and any changes will

be applied to the whole word.



Procedures

1. Select the placeholder you want to enhance.


3. Select the arrow on the right hand part of the Text Outline button

in the WordArt Styles group.

4. Select the desired text outline.

Step-by-Step

Change the outline of text.

Select slide 6.

Steps Practice Data

1. Select the placeholder you wish to

enhance.

The placeholder is highlighted with no

insertion point and the Drawing Tools


Click on the text

placeholder




Click Format


of the Text Outline button in the

WordArt Styles group.

The Text Outline gallery is displayed.

Click

4. Select the desired text outline.

The Text Outline gallery closes and

the selected outline color is applied to

the text placeholder.

Click Red from Standard

Colors



EDITING TEXT FILL COLOR

Discussion

PowerPoint 2007 enables you to further customize the appearance of text using a

range of colors and effects. These features are in addition to customizing the

appearance of any Shape Style you have used to format your text. You can adapt the

fill color of your text to suit the theme of your presentation or you can choose any

other desired color for a more customized appearance.

Text fill color

You can edit the appearance of the text in several ways. By


whole without having the insertion point in the placeholder,

you can then edit all the text in the placeholder at once. By

selecting specific letters or words in the placeholder you can

apply effects or styles to just the selection. You can place the

insertion point anywhere in a word and any changes will be

applied to the whole word.



Procedures

1. Select the edge of the text placeholder you wish to enhance.


3. Select the arrow on the right hand side of the Text Fill button

in the WordArt Styles group.

4. Select the desired text fill.

Step-by-Step

Change the fill color of text.

Select slide 6.

Steps Practice Data

1. Select the edge of the text placeholder

you wish to enhance.

The text placeholder is highlighted

with no insertion point and the

Drawing Tools contextual tab is

displayed.


text placeholder




Click Format

3. Select the arrow on the right hand side

of the Text Fill button in the


The Text Fill gallery is displayed.

Click

4. Select the desired text fill.

The Text Fill gallery closes and the

selected fill color is applied to your

text.

Click Blue from

Standard Colors



APPLYING TEXT EFFECTS

Discussion

Applying effects gives an exciting and dynamic appearance to your text and helps to

attract attention to the content of your presentation slides. PowerPoint 2007 enables

you to apply a variety of effects to your text such as Shadows, Reflections, Glows,

Bevels, 3-D Rotation, and Transform. The Transform effect enables you to change

the warp or path of your text in a creative and unique style.

Text effects

You can edit the appearance of the text in several ways. By


whole without having the insertion point in the placeholder,

you can then edit all the text in the placeholder at once. By

selecting specific letters or words in the placeholder you can

apply effects or styles to just the selection. You can place the

insertion point anywhere in a word and any changes will be

applied to the whole word.

You can only use the Transform option to edit the appearance

of all text within a placeholder, not individual words.



Regardless of selection the 3-D Rotation and Transform

effects have an impact on the whole placeholder.

Procedures

1. Select the edge of the text placeholder you want to enhance.


3. Select the Text Effects button in the WordArt Styles group.

4. Select the desired effect.

Step-by-Step

Apply effects to text.

Select slide 7.

Steps Practice Data

1. Select the edge of the text placeholder

you wish to enhance.

The text placeholder is highlighted

with no insertion point and the

Drawing Tools contextual tab is

displayed.


text placeholder




Click Format

3. Select the Text Effects button in the


The Text Effects gallery is displayed.

Click in the

WordArt Styles group


The Text Effects gallery closes and

the selected text effect is applied to

your text.

Click on Chevron Down

from the Warp section of

the Transform gallery

Close WORLD08.PPTX.



EXERCISE

FORMATTING PRESENTATION TEXT

Task

Format and edit slide text.

1. Open Mtg08.

2. On slide 1, format the Annual Meeting text with the following

formats:

Font: Arial

Style: Bold

Size: 48

3. Use the Format Painter to copy the Annual Meeting formatting to

the Agenda title on slide 2.

4. Left align the Agenda title on slide 2.

5. On slide 4, change the font color of the Raise profits by 15% text to

orange (from Standard Colors).

6. Use the Format Painter to copy the formatting to the bulleted text

under the Competitive and Progress bullet headings.

7. On slide 6, display the rulers and set a left-aligned tab for the Last

year... text placeholder at 0.5 inches.

8. On slide 7, change the line spacing of the entire bulleted list to 1.5

lines.

9. Select the AutoFit option that creates a two-column layout..

10. On slide 2 format the text placeholder with the Colored Fill - Accent

1 Shape style.

11. On slide 2 apply the Circle Bevel to the text placeholder.

12. On slide 2 format all the text in the placeholder to have a fill color of

standard red, an outline of standard black and a tight reflection

touching effect.

13. Hide the rulers.


LESSON 8 - FORMATTING BULLETS AND NUMBERS


Add and remove bullets

Add and remove numbers

Modify bullets and numbers

Lesson 8 - Formatting Bullets and Numbers PowerPoint 2007 - Lvl 1


ADDING AND REMOVING BULLETS

Discussion

Slides often contain text in bulleted lists. PowerPoint automatically creates the bullets

as you type the list. However, you can add and remove bullets manually, if desired.

The bullet size and style are determined by the size and style of the corresponding text

line.

The Bullets button in the Paragraph group on the Home tab allows you to add

bullets to or remove bullets from text. In addition, bulleted items can be added to or

deleted from an existing list. You can use either the slide pane or the Outline tab to

add or remove bullets.

A bulleted list

You can also add and remove bullets using the Mini Toolbar.

You can drag to select the text to which you want to add or

remove bullets, or you can select the entire placeholder.

Selecting a placeholder applies any changes made to all text

within the placeholder.

PowerPoint 2007 - Lvl 1 Lesson 8 - Formatting Bullets and Numbers


Procedures

1. Select the text to which you want to add or remove bullets.

2. Click the Bullets button in the Paragraph group on the Home

tab.

Step-by-Step


Add and remove bullets.


Display slide 4.

Steps Practice Data

1. Select the text to which you want to

add or remove bullets.


Drag to select all the text

in the Saturday delivery

placeholder

2. Click the Bullets button in the

Paragraph group.

Bullets are applied to the selected text.

Click


Practice the Concept: Go to slide 6. Select all the bulleted text and click the Bullets

button to remove the bullets.


ADDING AND REMOVING NUMBERS

Discussion

There may be times when you need to number a list of sequential items. For example,

you may want to number specific steps in a list or add letters to an outline detailing

the hierarchy of a corporation.

The Numbering button in the Paragraph group on the Home tab allows you to add

or remove paragraph numbering. You can use either the slide pane or the Outline tab



to add and remove numbers. If you delete an item from an existing numbered list, the

remaining items in the list renumber automatically.

A numbered list

You can also add and remove numbers using the Mini

Toolbar.

You can insert a numbered item into an existing numbered list

by positioning the insertion point at the end of the previous

numbered item and pressing the [Enter] key. A new number

appears in the list and the list renumbers automatically.

Procedures

1. Select the text to which you want to add or remove numbers.

2. Select the Numbering button in the Paragraph group on the

Home tab.



Step-by-Step

Add or remove numbers.


Display slide 7.

Steps Practice Data

1. Select the text to which you want to

add or remove numbers.


Drag to select all the text

in the Early Monday

delivery placeholder

2. Select the Numbering button in the

Paragraph group.

Sequential numbers are applied to the

selected text.

Click

Press [Enter] after delivery at the end of item 1 and type the text Competitive prices.

Click the number 3 in the list to select all the text and delete item 3 from the list.

Practice the Concept: Go to slide 8. Select the numbered text placeholder and click

the Numbering button to remove the numbers.


MODIFYING BULLETS AND NUMBERS

Discussion

Bullet and number styles can be modified using options available in the Bullets and

Numbering dialog box. You can select from additional bullet and number styles, as

well as create customized styles.

You can mix different bullet and number styles within the same presentation, if

desired.



The Bullets gallery

You can insert picture bullets by selecting the Picture button

on the Bulleted page in the Bullets and Numbering dialog

box. Then select one of the pictures from the Picture Bullet

dialog box or use the Import button to select any graphic file.

A wide range of characters that can be used as bullets is

available by selecting the Customize button on the Bulleted

page in the Bullets and Numbering dialog box.

Procedures

1. Select the bulleted or numbered list you want to modify.


3. Select either the Bullets or Numbering arrow from the Paragraph

group.

4. Select the desired style.

5. Click in any blank area to deselect the text.



Step-by-Step

Modify bulleted and numbered lists.

Display slide 2.

Steps Practice Data

1. Select the bulleted or numbered list

you want to modify.


Select all the text in the

Products placeholder



Click Home

3. Select either the Bullets or

Numbering arrow from the

Paragraph group.

The Bullets or Numbering gallery is

displayed.


right hand side of the

Bullets button

4. Select the desired style.

The style is selected and the gallery

closes.

Click the arrow style

(third row, first column)

5. Click in any blank area to deselect the

text.

The text is deselected.

Click in any blank area to

deselect the text

Practice the Concept: Go to slide 7. Select all the numbered text and use the

Numbering menu to change the number style to lowercase letters with parentheses

(second row, third column).


Close WORLD09.PPTX.



EXERCISE

FORMATTING BULLETS AND NUMBERS

Task

Format bullets and numbers.

1. Open Mtg09.

2. In slide 2, add bullets to the text in the Welcome placeholder.

3. Then, change the Welcome bulleted list to a numbered list.

4. Change the number style for the Welcome list. Use numbers with

parentheses, change the size of the numbers to 80% of text, and

change the color to green.

5. Add a new item, Prior Goals, after item 2.

6. On slide 7, customize the bullets. Use the Symbol font and select the

diamond shape (sixth row from the bottom, eighth column from the

right). Change the size to 50% of text.

7. On slide 10, delete the Reiterate key goals bullet.


LESSON 9 - USING SLIDE SORTER VIEW


Select multiple slides

Move slides in Slide Sorter view

Duplicate slides in Slide Sorter view

Copy slides in Slide Sorter view

Delete slides in Slide Sorter view

Lesson 9 - Using Slide Sorter View PowerPoint 2007 - Lvl 1


SELECTING MULTIPLE SLIDES

Discussion

Slide Sorter view displays all the slides in a presentation, scaled to view and

complete with text, colors, and graphics. In Slide Sorter view, you can rearrange the

slides in any order, add and view transitions to slides, and set slide show timings.

Although you cannot edit the contents of a slide in Slide Sorter view, you can

evaluate the presentation for its overall appearance and visual impact.

In order to perform any action on a slide in Slide Sorter view, you must first select it.

You can select more than one slide at a time; selected slides are indicated by an

orange border. You do not need to select contiguous slides. For example, you can

select slides 1, 3, and 5 without selecting slides 2 and 4.

You can select slides using the mouse, a combination of mouse clicks, or the

keyboard. You use the mouse in combination with the [Shift] key to select multiple,

contiguous slides or in combination with the [Ctrl] key to select multiple, non-

contiguous slides.

Selecting multiple slides in Slide Sorter view

You can also use the Slides Sorter button in the Presentation

Views group on the View tab to rearrange, copy or delete

slides.

PowerPoint 2007 - Lvl 1 Lesson 9 - Using Slide Sorter View


Procedures

1. Click the Slide Sorter View button on the right of the status bar.

2. Click the first slide you want to select.

3. To select multiple, contiguous slides, hold [Shift] and click the last

slide in the range you want to select.

4. To select multiple, non-contiguous slides, hold [Ctrl] and click each

additional slide you want to select.

Step-by-Step


Select multiple slides in Slide Sorter view.

Click the Slide Sorter View button to switch to Slide Sorter view.

Steps Practice Data

1. Click the first slide you want to select.

An orange border appears around the

slide.

Click slide 2

2. To select multiple, contiguous slides,

hold [Shift] and click the last slide in

the range you want to select.

Multiple, contiguous slides are

selected.

Hold [Shift] and click

slide 4

3. To select multiple, non-contiguous

slides, hold [Ctrl] and click each

additional slide you want to select.

Multiple, non-contiguous slides are

selected.

Hold [Ctrl] and click slide

6

Click in any blank area to deselect the slides.



MOVING SLIDES IN SLIDE SORTER VIEW

Discussion

Slide Sorter view provides a convenient way to rearrange slides in a presentation. For

example, you can move slide 2 so that it appears after slide 3. PowerPoint

automatically renumbers the slides.

You can also select and move multiple slides at one time. This process makes it easy

for you to rearrange your presentation for maximum impact.

Procedures

1. Switch to Slide Sorter view.

2. Select the slide you want to move.

3. Drag the slide to the desired location.

Step-by-Step

Move slides in Slide Sorter view.

If necessary, switch to Slide Sorter view.

Steps Practice Data

1. Select the slide you want to move.

The slide is selected.

Click slide 3

2. Drag the slide to the desired location.

A vertical bar appears as you drag,

the slide appears in the new location

when you release the mouse button,

and all the slides are renumbered

accordingly.

Drag slide 3 between

slides 7 and 8

Click anywhere between slides to deselect the slide.



DUPLICATING SLIDES IN SLIDE SORTER VIEW

Discussion

You can duplicate slides in Slide Sorter view. This option is particularly useful when

you need to create similar slides. For example, if a slide contains a title and layout that

you want to appear on another slide, you can duplicate the original slide and then

make any desired changes on the duplicate slide.

You do not have to be in Slide Sorter View in order to

duplicate slides.

To duplicate multiple slides, hold the [Shift] key to select

contiguous slides or the [Ctrl] key to select non-contiguous

slides before executing the Duplicate feature.

Procedures


2. Select the slide you want to duplicate.


4. Select the bottom part of the New Slide button in the Slides group

.

5. Select Duplicate Selected Slides.

Step-by-Step

Duplicate a slide in Slide Sorter view.




Steps Practice Data

1. Select the slide you want to duplicate.


Click slide 3



Click Home



The New Slide gallery is displayed.

Click the bottom part of

4. Select Duplicate Selected Slides.

A duplicate of the slide appears and

the slides are renumbered accordingly.

Click Duplicate Selected

Slides


COPYING SLIDES IN SLIDE SORTER VIEW

Discussion

Slide Sorter view allows you to copy one or more slides to a new location in a

presentation. For example, if you want the title and text of a slide to appear in two

places in a presentation, you can copy the title and text slide as desired.

You can also select and copy multiple slides at one time.

To copy multiple slides, hold the [Shift] key to select

contiguous slides or the [Ctrl] key to select non-contiguous

slides before executing the Copy feature.

Procedures


2. Select the slide you want to copy.

3. Hold [Ctrl] and drag the slide to the desired location.



Step-by-Step

Copy a slide in Slide Sorter view.


Steps Practice Data



Click slide 1

2. Hold [Ctrl] and drag the slide to the

desired location.

A vertical bar appears between slides

as you drag, a copy of the slide

appears in the new location, and all

the slides are renumbered accordingly.

Hold [Ctrl] and drag slide

1 between slides 7 and 8


DELETING SLIDES IN SLIDE SORTER VIEW

Discussion

In Slide Sorter view, you can easily see the order of the slides in a presentation. You

can use Slide Sorter view to identify unnecessary slides (such as duplicate slides) or

slides you no longer need. You can easily delete these slides in Slide Sorter view.

You can also delete unwanted slides by selecting the slide and

using the Delete button in the Slides group on the Home tab

or right clicking the mouse and selecting Delete Slide.

Procedures


2. Select the slides you want to delete.

3. Press [Delete].



Step-by-Step

Delete a slide in Slide Sorter view.


Steps Practice Data

1. Select the slides you want to delete.


Click slide 4

2. Press [Delete].

The slide is deleted and the remaining

slides are renumbered accordingly.

Press [Delete]

Practice the Concept: Delete slide 7.

Close WORLD10.PPTX.



EXERCISE

USING SLIDE SORTER VIEW

Task

Use Slide Sorter view to rearrange a presentation.

1. Open Mtg10.


3. Move slide 6 before slide 5.

4. Place a copy of slide 8 between slides 4 and 5.

5. Duplicate slide 4.

6. Delete slides 5 and 6.


LESSON 10 - EDITING MULTIPLE PRESENTATIONS


View multiple presentations

Copy text between presentations

Copy slides between presentations

Copy slides with drag and drop

Lesson 10 - Editing Multiple Presentations PowerPoint 2007 - Lvl 1


VIEWING MULTIPLE PRESENTATIONS

Discussion

You can display multiple presentations in the application window. For example, you

may have a presentation that contains an overview of your company‟s products and

services and another presentation that outlines your company‟s marketing plan. You

could open both presentations and arrange the windows side-by-side in order to view

their similarities or inconsistencies.

If multiple presentations are open, you can move text or slides from one presentation

to another. You can view multiple presentations in Normal, Slide Sorter or Notes

Page view, but not while running a slide show.

Viewing multiple presentations

You can open multiple presentations at the same time by

holding the [Ctrl] key as you click each file you want to open

in the Open dialog box.

PowerPoint 2007 - Lvl 1 Lesson 10 - Editing Multiple Presentations


Procedures

1. Open multiple presentations.


3. Select the Arrange All button in the Window group.

Step-by-Step

From the Student Data directory, open WORLD11.PPTX and RVIEW11.PPTX.

View multiple presentations simultaneously.

Steps Practice Data


The View tab is displayed.

Click View

2. Select the Arrange All button in the

Windows group.

All open presentations are displayed in

side-by-side windows.

Click

COPYING TEXT BETWEEN PRESENTATIONS

Discussion

You can copy text from one presentation and paste it into another. For example, if one

presentation contains an overview of your company's products and services and

another presentation outlines your company's marketing plan, the content of some

slides may overlap. Copying text between presentations is easier to perform if both

presentations are open. You can arrange the presentation windows side-by-side so that

you can quickly copy slide text from one presentation to the other.

If the source and destination presentations use different design templates or themes,

the Paste Options button appears after the text is pasted into the destination

presentation. Using paste options, you can keep the original (source) formatting or

you can apply the formatting of the destination presentation to the pasted text. By

default, pasted text adopts the formatting of the presentation into which it is pasted.



Copying text between presentations

If text is selected when you use the Paste feature, the pasted

text overwrites the selection.

Procedures


2. Click the Copy button in the Clipboard group on the Home tab.

3. Select the presentation into which you want to paste the text.

4. Select the text you want to replace, or click where you want to paste

the text.

5. Click the Paste button in the Clipboard group on the Home

tab.

6. Click the Paste Options button .

7. Select the desired paste option.



Step-by-Step

Copy text from one presentation and paste it into another.

If necessary, view both presentations in Normal view, arrange them side-by-side, and

display the Home tab.

Display slide 4 in both presentations and the Home tab.

Steps Practice Data

1. Select the presentation from which you

want to copy text.

The window is activated.

Click in the

World11.pptx window



Triple-click the text

Overnight shipping for

rush orders


Clipboard group on the Home tab.

The text is copied.

Click

4. Select the presentation into which you



Click in the Rview11.pptx

window

5. Select the text you want to replace, or

click where you want to paste the text.

The text is selected or the insertion

point appears in the desired location.

Triple-click the text Brief

overview of...

6. Click the Paste button in the


The text is pasted into the destination

presentation, and the Paste Options

button appears

Click

7. Click the Paste Options button.

A list of available paste options

appears.

Click

8. Select the desired paste option.

The pasted text is formatted

accordingly.

Click Use Destination

Theme, if necessary



COPYING SLIDES BETWEEN PRESENTATIONS

Discussion

You can copy a slide from one presentation and paste it into another. Copying slides

between presentations is easier if you first open both presentations and arrange them

side-by-side.

When you copy a slide from one presentation to another that uses a different color

scheme or design template, the pasted slide adopts the formatting of the destination

presentation and the Paste Options button appears in the Slides tab. If you want to

preserve the original theme and color scheme of the pasted slide, you can use paste

options to keep the source formatting. The Paste Options button does not appear if

both presentations are formatted identically.

You can also use the Cut and Paste buttons to move slides

between presentations. The Cut, Copy and Paste options are

also available on the Home tab or by right clicking the mouse.

The Clipboard task pane can also be used to copy and paste

multiple slides between presentations.

Slide Sorter view also allows you to move and copy slides

between presentations.

Procedures

1. Open multiple presentations, arrange them side-by-side, and display

the Slides tab in Normal view.

2. Select the presentation containing the slide you want to copy.

3. Select the slide you want to copy from the Slides tab.

4. Click the Copy button in the Clipboard group on the Home tab.

5. Select the presentation into which you want to paste the copied slide.

6. Select the slide in the Slides tab below which you want to paste the

slide.



7. Click the Paste button in the Clipboard group on the Home

tab.

Step-by-Step

Copy a slide from one presentation and paste it into another.

If necessary, arrange both presentations side-by-side, and display the Slides tab in

Normal view for both presentations.

Steps Practice Data

1. Select the presentation containing the

slide you want to copy.


Click in the

World11.pptx window

2. Select the slide you want to copy from

the Slides tab.


Click slide 5 in the Slides

tab



The slide is copied.

Click

4. Select the presentation into which you

want to paste the copied slide.


Click in the Rview11.pptx

window

5. Select the slide in the Slides tab below

which you want to paste the slide.



tab of the Rview11.pptx

window

6. Click the Paste button in the


The copied slide is displayed in the

destination presentation, the slides are

renumbered, and the Paste Options

button is displayed in the Slides tab.

Click



COPYING SLIDES WITH DRAG AND DROP

Discussion

You can copy a slide by dragging it from one presentation and dropping it into

another. Both presentations must be open in order to perform this action.

The Slides tab makes it easy to drag slides between presentations. When you drag a

slide into the Slides tab of a different presentation, a horizontal line appears,

indicating where the slide will be inserted.

When you drag a slide from one presentation to another that uses a different color

scheme or design template, the pasted slide adopts the formatting of the destination

presentation. You can use the Paste Options button to return the pasted slide to the

source formatting.

If you drag a slide containing a chart from one presentation to

a presentation using a different color scheme, PowerPoint

updates the chart to the color scheme of the destination

presentation.

Procedures

1. Open multiple presentations, arrange them side-by-side, and display

the Slides tab in Normal view.

2. Select the presentation containing the slide you want to copy.


4. Drag the slide to the desired location on the Slides tab in the

destination presentation.

Step-by-Step

Copy a slide from one presentation to another.

If necessary, arrange both presentations side-by-side and display the Slides tab in

Normal view for both presentations.

Display slide 8 in the Slides tab for both presentations.



Steps Practice Data

1. Select the presentation containing the

slide you want to copy.


Click in the

World11.pptx window




tab

3. Drag the slide to the desired location

on the Slides tab in the destination

presentation.

The slide is copied to the destination

presentation.

Drag the slide below slide

8 in the Slides tab in the

Rview11.pptx window

Notice that the copied slide has adopted the formatting of the destination presentation.

Close WORLD11.PPTX and RVIEW11.PPTX.



EXERCISE

EDITING MULTIPLE PRESENTATIONS

Task

Edit multiple presentations.

1. Open Mtg11 and Rview.

2. Arrange the presentations side-by-side in Normal view and display

the Slides tab.

3. On slide 9 in the Rview presentation, copy the bulleted lines, Gross

margin and Compare company to rest of market.

4. Select the Mtg11 presentation and go to slide 7. Paste the Gross

Margin bullet text from the Clipboard task pane to the end of the

existing bulleted lines. Use the Paste Options button to keep the text

only.

5. Use the Clipboard task pane to paste the Compare company to rest

of market bullet on the next line, using the Paste Options button to

keep the text only.

6. Clear the Clipboard task pane and then close it.

7. Switch both presentations to Slide Sorter view.

8. Use drag and drop to copy slide 10 from the Rview presentation to

the Mtg11 presentation, after slide 7.

9. Display slide 5 in Normal view in both presentations. Copy slide 5

from the Rview presentation and paste it after slide 5 in the Mtg11

presentation.

10. Close both presentations without saving them.

LESSON 11 - USING GRAPHIC IMAGES


Work with graphics

Use the Clip Art task pane

Use Slide Layouts

Insert a picture

Crop a picture

Move a graphic

Resize a graphic

Format a graphic

Recolor a graphic

Insert clips with the Clip Organizer

Organize clips

Apply a picture style

Apply a shape

Add effects

Add a border

Lesson 11 - Using Graphic Images PowerPoint 2007 - Lvl 1


WORKING WITH GRAPHICS

Discussion

You can add graphics to a PowerPoint presentation. A graphic can enhance a

presentation by depicting an idea that may be difficult to describe or by making the

presentation more visually appealing.

Graphic images that can be used in PowerPoint include simple drawn shapes, Clip

Art, and pictures (such as scanned images that are saved as files).

One method of adding graphics to a presentation is to use the Microsoft Clip

Organizer, which contains numerous images called Clip Art. The Clip Organizer

contains hundreds of professionally designed illustrations that can be freely

incorporated into a presentation. These illustrations include people, animals,

landscapes, banners, various types of equipment and tools, food, and an assortment of

symbols.

In addition to Clip Art, the Clip Organizer contains many photographs, sounds, and

video clips that can be used to create a multimedia presentation.

Another method of adding graphics to a presentation is to insert a picture from a file.

You can purchase Clip Art libraries that specialize in specific types of images, such

as for education, business, or a particular industry.

Once you have inserted a graphic into a presentation, you can resize it, crop or cut

away portions of the image, or change its colors. You also can move the graphic,

make copies of it, and add text to it.

When a clip is inserted, four small circles and four small squares called sizing handles

appear in a rectangle around the picture. Sizing handles indicate that the picture or

object is selected. The small, green circle is a rotate handle and can be used to rotate

the clip. In addition, the Picture Tools Format contextual tab appears as soon as you

select any graphic on a slide and closes when you deselect the graphic.

You can insert more than one clip on a slide. Once inserted, a clip can be moved or

resized.

You can delete an inserted clip or graphic by selecting it and

pressing the [Delete] key. When you delete a graphic,

PowerPoint may replace it with a content placeholder.

The first time you open the Clip Organizer, PowerPoint

prompts you to organize all your available Clip Art.

PowerPoint 2007 - Lvl 1 Lesson 11 - Using Graphic Images


USING THE CLIP ART TASK PANE

Discussion

Clip Art images can add interest to a PowerPoint presentation. You can use the Clip

Art task pane to insert clip images.

To find a clip, enter a word related to the type of clip art you want to insert in the

Search for box. Words used in a search are called keywords. If you want to insert a

clip on a slide, but you are not sure which one you want to add, you can perform a

keyword search for clips. If your presentation deals with sporting goods, for example,

you can use the keyword sports to search the Clip Organizer; any clip pertaining to

sports will be found.

You can limit searches to a specific type of collection or media file by selecting the

corresponding options from the Search in and Results should be lists.

After entering your search criteria and clicking the Go button, thumbnails of the clips

found based on the search criteria appear in the Results box. You can scroll through

the Results box to view all your options.

When you point to a clip, a ScreenTip displays the keywords related to that image, its

size in pixels, its file size, and its graphic format. Clicking directly on a clip inserts it

into your presentation at the insertion point. You can use the list of options that

appears when you right-click a clip or click its drop-down arrow to copy or delete the

clip, edit the clip keywords, find clips with a similar style, or view the clip properties.

If the list of found clips does not suit your needs, you can change your search criteria

and search again.

In addition, you can use the Organize clips and Clip Art on Office Online links in

the Clip Art task pane to display additional ways of searching for graphics, sounds,

and animation.



Inserting a clip from the task pane

Keywords are editable; you can use the Edit Keywords dialog

box to add keywords to a clip or to remove keywords from it,

if desired. You can also add clips to the Clip Organizer, if

desired.

Your search criteria is saved in the Clip Art task pane until

you manually change the selections. In order to search all

collections for all media, you must delete the search text, reset

all the search options, and then click the Search button.

Procedures

1. Select the Clip Art button in the Illustrations group on the

Insert tab.

2. Select the Search for box in the Clip Art task pane.

3. Type the desired keyword.



4. To limit the search, click the Search in arrow .

5. Select check boxes as desired to select the collections you want to

search or deselect the collections you do not want to search.

6. Select the plus sign next to a collection to expand its contents.

7. Select check boxes as desired to select the collections you want to

search or deselect the collections you do not want to search.

8. Press [Esc] to close the Search in list.

9. To limit what to search, click the Results should be arrow .

10. Select the plus sign next to any media type to expand its contents.

11. Select check boxes as desired to select media you want to search or

deselect media you do not want to search.

12. Press [Esc] to close the Results should be list.

13. Select .

14. Select the desired clip to insert it in the current slide.

Step-by-Step


Use the Clip Art task pane.

If necessary, display slide 1 and the Insert tab.

Steps Practice Data

1. Select the Clip Art button in the

Illustrations group.

The Clip Art task pane opens. Click

2. Select the Search for box in the Clip

Art task pane.


Search for box.

Click in the Search for

box

3. Type the desired keyword.

The keyword appears in the Search

for box.

Type sports



Steps Practice Data

4. To limit the search, select the Search

in arrow.

A list of available collections is

displayed.

Click Search in

5. Click check boxes as desired to select

the collections you want to search or

deselect the collections you do not

want to search.

The check boxes are selected or

deselected accordingly.

Click Everywhere to

deselect it, if necessary

6. Click the plus sign next to a collection

to expand its contents.

The contents of the corresponding

collection are displayed.

Click Office

Collections


the collections you want to search or

deselect the collections you do not

want to search.



Click Office

Collections twice to select

it and all its

subcollections, if

necessary

8. Press [Esc] to close the Search in list.

The list of collections closes, and

Selected collections is displayed in the

Search in box.

Press [Esc]

9. To limit what to search, select the

Results should be arrow.

A list of available media types is

displayed.

Click Results should

be

10. Click the plus sign next to any media

type to expand its contents.

The media types are displayed.

Click Movies


media you want to search or deselect

media you do not want to search.



Click Movies to

deselect it, if necessary

12. Press [Esc] to close the Results

should be list.

The list of media types closes, and

Selected media file types is displayed

in the Results should be box.

Press [Esc]



Steps Practice Data

13. Select Go.

Thumbnails of all clips meeting the

search criteria appear in the Results

box.

Click

14. Click the desired clip to insert it in the

current slide.

The clip is inserted and the contextual

Picture Tools Format tab is displayed.


click the soccer ball clip

Deselect all slide objects. Notice that the clip is no longer selected and the Picture

Tools Format contextual tab is no longer displayed.

USING SLIDE LAYOUTS

Discussion

PowerPoint also includes several slide layouts that contain placeholders for Clip Art.

There are two general types of placeholders used in PowerPoint: a general content

placeholder and a dedicated title placeholder.

A general content placeholder provides a link to insert clip art, as well as links to

insert tables, charts, SmartArt graphic, pictures, and media clips. To insert Clip Art

using a content placeholder, you can click the Insert Clip Art icon in the placeholder.

These placeholders open the Clip Art task pane, in which you can search for a Clip

Art image by keyword and then insert it into the placeholder.

Once inserted into the placeholder, the clip appears with eight sizing handles and a

green rotation handle, and the Drawing Tools Format contextual tab appears. The

clip can then be moved and resized as desired.



The Select Picture dialog box

If a slide does not include a Clip Art placeholder, you can use

the Clip Art task pane to insert a clip through the Insert tab;

PowerPoint will place the clip in the center of the slide.

Procedures

1. Select the Insert Clip Art button in the content placeholder .

2. Type the desired keyword in the Search for box.

3. Select the Go button.

4. Select the desired clip.

Step-by-Step

Use a slide layout to insert a clip.

Close the Clip Art task pane and display slide 6.



Steps Practice Data

1. Select the Insert Clip Art button in

the content placeholder.

The ClipArt dialog box opens. Click

2. Type the desired keyword in the

Search for box.

The keyword appears in the Search

for box.

Type target

3. Select the Go button.

Thumbnails of all clips meeting the

search criteria appear in the Select

Picture dialog box.

Click Go

4. Select the desired clip.

A blue border appears around the clip

and is inserted in to the slide.

Click the blue bull’s-eye

(first row, first column), if

necessary

Click anywhere in the slide background area to deselect all slide objects. Notice that

the clip is no longer selected and the Picture Tools Format contextual tab closes.

Close the Clip Art task pane.

INSERTING A PICTURE

Discussion

In addition to Clip Art, you can insert a picture from an existing graphic file into a

contextual presentation. The Insert Picture button opens the Insert Picture dialog

box, in which you can select from a variety of pictures, including scanned images,

photographs, and drawn objects saved as files.

PowerPoint accepts several types of graphic file formats. These formats include .wmf,

.emf, .bmp, .rle, .dib, .gif, .jpg, .tif , .eps, and .png.

The Picture Tools Format contextual tab is displayed as soon as you select a picture

in a slide and closes when you deselect the picture.

You can insert several pictures at once by holding the [Ctrl]

key while selecting the files. All the selected pictures will be

inserted into the current slide; you can then move them to the

desired slides.



Procedures

1. Display the slide on which you want to insert the picture.

2. Select the Picture button in the Illustrations group on the

Insert tab.

3. Select the picture file you want to insert.

4. Select .

Step-by-Step

Insert a picture from a graphic file.

Display slide 2 and the Insert tab.

Steps Practice Data

1. Select the Picture button in the

Illustrations group on the Insert tab.

The Insert Picture dialog box opens. Click

2. Locate and select the picture you wish

to insert.

The desired picture is highlighted..

Click picture SCRPLYR

located in the Student

Data Drive in the Student

Data Folder

3. Select Insert.

The Insert Picture dialog box closes,

the picture appears in the slide, and

the Picture Tools Format contextual

tab is displayed.

Click

Click anywhere in the slide background area to deselect all slide objects.

CROPPING A PICTURE

Discussion

Although cropping a picture reduces the size of the picture, cropping differs from

sizing. When you crop a picture, you are not changing the size of the picture; you are



actually cutting information away from it. For example, if a picture displays two

people, you can crop it so that only one person appears in it.

When you activate the Crop feature, the mouse pointer changes into a cropping tool.

You can use the Reset Picture button on the Picture Tools Format contextual tab

within the Adjust group to return a picture to its original size.

Cropping a picture

You can crop uniformly around the center of a picture by

pressing the [Ctrl] key as you drag.

Procedures

1. Select the picture you want to crop.

2. If necessary, display the Picture Tools Format contextual tab.

3. Click the Crop button in the Size group.

4. Drag the desired cropping handle towards the center of the picture.

5. Click in any blank area to deactivate the cropping tool.



Step-by-Step

Crop a picture on a slide.

If necessary, display slide 2 and the rulers.

Steps Practice Data

1. Select the picture you want to crop.

The picture is selected, and the Picture

Tools Format contextual tab is

displayed.

Click the soccer player

2. Click the Crop button from the Size

group.

Cropping handles appear around the

picture. Click

3. Drag the desired cropping handle

towards the center of the picture.

A dotted marquee appears as you drag

and the picture is cropped when you

release the mouse button.

Drag the middle crop

mark on the right side to

the +0.5” hatch mark on

the horizontal ruler

4. Click in any blank area to deactivate

the cropping tool.

The cropping tool is deactivated.

Click in any blank area


MOVING A GRAPHIC

Discussion

You can move a picture or graphic on a slide by dragging it to the desired location.

Moving objects to place them in the best possible location is a good way to enhance

the slide text.

In order to move a graphic, the mouse pointer must be a four-headed arrow.

You can also drag other slide objects, such as placeholders,

drawn objects, charts, and tables to move them. Unfilled

objects, such as placeholders, must be dragged by their

borders.



Procedures

1. Drag the graphic to the desired location.

Step-by-Step

Move a graphic on a slide.


Steps Practice Data

1. Drag the graphic to the desired

location.

The graphic appears in the new

location when you release the mouse

button.

Drag the soccer player to

the lower, right corner of

the slide


Practice the Concept: Move the soccer ball graphic on slide 1 to the lower, left

corner of the slide.

RESIZING A GRAPHIC

Discussion

You can resize a graphic object to better fit the layout of a slide. Graphics can easily

be resized by dragging one or more sizing handles. If you drag by any middle sizing

handle, you change the size only in that direction. However, if you drag by any corner

sizing handle, you change the size in two directions at once.



Resizing a graphic

The mouse pointer must be a double-headed arrow to size a

graphic object.

Other slide objects (such as placeholders, drawn objects,

charts, and tables) can also be resized by dragging.

You can use the Reset Picture button in the Adjust group in

the Picture Tools Format contextual tab to restore a graphic

to its original size.

You can also resize a graphic by entering specific

measurements in the height and width fields in the Size group

on the Picture Tools Format contextual tab.

Procedures

1. Select the graphic you want to resize.

2. Drag any sizing handle as desired to increase or decrease the size of

the graphic.



Step-by-Step

Resize a graphic.

If necessary, display the rulers.

Display slide 2.

Steps Practice Data

1. Select the graphic you want to resize.

The graphic is selected.

Click the soccer player

graphic

2. Drag any sizing handle as desired to

increase or decrease the size of the

graphic.

The size of the graphic changes

accordingly.

Drag the sizing handle at

the upper, left corner

down and to the right so

that it repositions to +2”

on the horizontal ruler


FORMATTING A GRAPHIC

Discussion

Although graphic files appear with certain default settings, you can use the Picture

Tools Format contextual tab to change many of those settings. The options available

in the Picture Tools Format contextual tab depend upon the type of graphic you are

formatting.

Brightness and contrast options are also available on the Picture Tools Format

contextual tab. You can change the color brightness and contrast to soften a clip.



Formatting a graphic

Procedures

1. Select the graphic you want to format.

2. Select the Brightness button in the Adjust group on

the Picture Tools Format contextual tab.

3. Select the desired Brightness percentage.

4. Select the Contrast button in the Adjust group on the

Picture Tools Format contextual tab.

5. Select the desired Contrast percentage.

Step-by-Step

Format a graphic on a slide.

Display slide 8.



Steps Practice Data

1. Select the graphic you want to format.

The graphic is highlighted and the

Picture Tools Format contextual tab

is displayed.

Click the graphic in the

lower, right corner of the

slide

2. Select the Brightness button in the

Adjust group on the Picture Tools

Format contextual tab.

The Brightness menu is displayed.

Click

3. Select the desired Brightness

percentage.

The graphic brightness is changed and

the Brightness menu closes.

Click +30 %

4. Select the Contrast button in the

Adjust group.

The Contrast menu appears.

Click

5. Select the desired Contrast

percentage.

The graphic contrast is changed and

the Contrast menu closes.

Click +20 %

RECOLORING A GRAPHIC

Discussion

You may find a graphic that fits your slide, but does not complement your color

scheme. You can use the Recolor Picture feature to change the colors in graphic

images.



Recoloring a graphic

Only some graphic formats can be recolored in PowerPoint.

To recolor a bitmap graphic, for instance, you must open

Microsoft Paint.

Procedures

1. Select the graphic you want to recolor.

2. Select the Recolor button from the Adjust group on the

Picture Tools Format contextual tab.


Step-by-Step

Recolor a graphic image.

Display slide 3.



Steps Practice Data

1. Select the graphic you want to recolor.

The graphic is highlighted.

Click the graphic in the

upper, right corner of the

slide

2. Select the Recolor button from the

Adjust group on the Picture Tools

Format contextual tab.

The Recolor gallery is displayed.

Click


The graphic is recolored and the

Recolor gallery closes.

Click Sepia


INSERTING CLIPS WITH THE CLIP ORGANIZER

Discussion

In addition to using the Clip Art task pane to search the Clip Organizer for media

clips, you can open the Clip Organizer to view and insert Clip Art.

The Clip Organizer window consists of two panes. The left pane is the Collection

List, which displays all available collections. The right pane displays thumbnails of

the clips stored in the selected collection.

The first time you open the Clip Organizer or the Clip Art task pane, PowerPoint

scans your available drives for all media files and creates collections under My

Collections and Shared Collections, using the same names as the folder(s) in which

the files are stored. Collections located on web sites appear under Web Collections.

The Clip Art supplied with Microsoft Office is located in the Office Collections

folder. Office clip art is divided into several thematic collections, such as Animals,

Concepts, People, and Seasons. Some collections contain subcollections, such as the

Domestic and Wild folders under Animals.

Browsing through the collections in the Clip Organizer is helpful if you want to view

available Clip Art to get an idea for a good visual illustration. If you want to search by

keyword, you can use the Search button on the toolbar to display the Search task pane

in place of the Collection List pane. The Collection List button redisplays the

Collection List pane.

You can leave the Clip Organizer open while you work and use the Windows taskbar

to switch between the presentation and Clip Organizer windows.



You can use the Copy button on the Clip Organizer window

toolbar to copy a clip.

Right-clicking a clip or clicking its list arrow displays a

shortcut menu.

The Clip Organizer comes complete with its own Help

system, specific to inserting and using Clip Art.

Procedures

1. Select the Clip Art button on the Insert tab.

2. Select the Organize clips link at the bottom of the task pane.

3. If necessary, select Now in the Add Clips to Organizer message

box to catalog the clips.

4. Select the plus sign next to any collection to view its contents.

5. Expand additional collections as needed.

6. Select the collection you want to view.

7. Right-click the clip you want to insert.

8. Select Copy.

9. Switch to the presentation window.

10. Paste the clip into the desired slide.

Step-by-Step

Insert a clip using the Clip Organizer.

Display slide 10.



Steps Practice Data

1. Click the Clip Art button on the

Insert tab.

The Clip Art task pane opens. Click

2. Select the Organize clips link at the

bottom of the task pane.

The Clip Organizer window opens and

the Add Clips to Organizer message

box opens, if applicable.

Click Organize clips...

3. If necessary, select Now in the Add

Clips to Organizer message box to

catalog the clips.

The Add Clips to Organizer message

box closes and the clips are cataloged.

Click Now, if necessary

4. Select the plus sign next to any

collection to view its contents.

All available folders in the collection

appear in the Collection List pane,

and if applicable, thumbnails of all

clips stored in the collection appear in

the right pane.

Click Office

Collections

5. Expand additional collections as

needed.

The collection is expanded.


click Seasons

6. Select the collection you want to view.

Thumbnails of all clips stored in the

collection appear in the right pane.

Click Winter

7. Right-click the clip you want to insert.

A shortcut menu is displayed.

Right-click the snowflake

8. Select Copy.

The clip is copied.

Click Copy

9. Switch to the presentation window.

The presentation window becomes

active.

Right click in the

presentation window

10. Paste the clip into the slide.

The clip appears in the center of the

current slide.

Click

Resize the clip to make it smaller and then move it to the upper, right corner of the

slide.



Select the Winter - Microsoft Clip Organizer button on the taskbar. Use the Close

button on the Clip Organizer window title bar to close the window. If a dialog box

opens asking if you would like clips to remain on the clipboard, select No.


Leave the Clip Art task pane open.

ORGANIZING CLIPS

Discussion

The Clip Organizer window provides both a menu bar and a toolbar for organizing

media clips.

The default view for browsing clips is the Thumbnails view, which displays the files

graphically. However, you can use the List or Details button on the Clip Organizer

toolbar to view just the file names or detailed information about each file,

respectively.

The clips installed by Microsoft Office have searchable keywords already assigned to

them. You can assign additional keywords to them, as well as to other media files, to

make them easier to find.

In addition to the default collections PowerPoint creates in My Collections, you can

create new collections, rename and delete collections, and move and copy clips and

graphics to other collections. The same clip can belong to more than one collection.

The Office Collections folder is read-only. Therefore, you cannot create, rename or

delete a file in it, nor can you move or copy clips into any Office collection. However,

clips in the Office collection can be copied to any collection under My Collections.

Clips, as well as entire collections, can be deleted from My Collections. You can

delete a clip from one or more collections, or you can delete it from the Clip

Organizer, which removes it from all collections. Although you cannot delete a

collection from Office Collections, you can remove Office clips from the Clip

Organizer.

You can force PowerPoint to refresh your collections automatically, or you can use

the Add Clips to Organizer command on the File menu in the Clip Organizer

window to manually add clips to the Clip Organizer. When you add a clip to the Clip

Organizer, you can select categories and create keywords for it. In addition, the Clips

Online button allows you to download and add clips to your Clip Organizer from the

Microsoft Clip Gallery web site.

The Clip Organizer can be collapsed to view a slide.



Adding a keyword to a clip

If you select multiple clips, you can use the All Clips at Once

page in the Keywords dialog box to add the same keyword to

all the selected clips. To select multiple clips, hold the [Ctrl]

key and click each desired clip; to select all clips in the

collection, select the Edit menu and then Select All.

You can delete a clip from a collection by right-clicking it and

selecting Delete from “collection”. You can delete a

collection by right-clicking it in the Collection List pane and

selecting Delete “collection_name”.

Collections are not physical folders on a drive. When you

move or copy a clip to another collection, you are not actually

moving or copying the file, you are just creating or modifying

the shortcut to the actual file.

Procedures

1. Open the Clip Art task pane, if necessary.

2. Select the Organize clips link at the bottom of the Clip Art task

pane and update the clips in the Clip Organizer, if necessary.



3. Click the plus sign next to any collection to view its contents.

4. Expand collections as necessary, and select the desired collection.

5. Select the desired view.

6. Right-click the clip for which you want to edit keywords.

7. Select Edit Keywords.

8. Select the Keyword box.

9. Enter the desired keyword.

10. Select .

11. Select .

12. To view the next clip, select .

13. When you have finished adding keywords, select .

14. To create a new collection, right-click the desired location for the

collection in the Collection List pane.

15. Select New Collection.

16. Enter the desired name for the new collection.

17. Select .

18. To copy a clip to a different collection, drag it to the desired

collection.

19. To move a clip to another collection, hold the [Alt] key and drag it to

the desired collection.

Step-by-Step

Organize clips.

If necessary, open the Clip Art task pane. (You may need to update your clips by

selecting the File menu in the Clip Organizer, pointing to Add Clips to Organizer

and selecting the On My Own option. Then select SCRPLYR.BMP,

STATBIKE_PT.BMP, and WSGLOGO_PT.BMP from the Student Data Folder

and click the Add button to add the graphics to the My Collections folder).



Steps Practice Data

1. Select the Organize clips link at the

bottom of the Clip Art task pane.

The Clip Organizer window opens.

Click Organize clips...

2. Click the plus sign next to any

collection to view its contents.

All folders in the collection are

displayed.

Click My Collections,

if necessary

3. Select the desired view.

The files are displayed in the selected

view.

Click

4. Continue selecting views as desired.

The files are displayed in the selected

view.

Click

5. Right-click the clip for which you

want to edit keywords.


Right-click the soccer

player clip

6. Select Edit Keywords.

The Keywords dialog box opens to the

Clip by Clip page.

Click Edit Keywords...

7. Select the Keyword box.


Keyword box.

Click in the Keyword box

8. Enter the desired keyword.

The text appears in the Keyword box.

Type sports

9. Select Add.

The keyword appears in the Keywords

for current clip list.

Click

10. Select Apply.

The new keyword is added to the Clip

Organizer.

Click

11. To view the next clip, select Next.

The next clip appears in the Keywords

dialog box.

Click

12. When you have finished adding

keywords, select OK.

The Keywords dialog box closes.

Click

13. To create a new collection, right-click

the desired location for the collection

in the Collection List pane.


Right-click My

Collections



Steps Practice Data

14. Select New Collection.

The New Collection dialog box opens

with the insertion point in the Name

box.

Click New Collection...

15. Enter the desired name for the new

collection.

The text appears in the Name box.

Type WSG Collection

16. Select OK.

The New Collection dialog box closes,

and the new collection appears in the

Collection List pane.

Click

17. To copy a clip to a different collection,

drag it to the desired collection.

An outline of a box and a plus sign

appear attached to the mouse pointer

and the clip is copied to the

appropriate location.

Drag the soccer player clip

to the WSG Collection

18. To move a clip to another collection,

hold the [Alt] key and drag it to the

desired collection.

An outline of a box appears attached

to the mouse pointer and the clip is

moved accordingly.

Hold [Alt] and drag the

stationary bicycle clip to

the WSG Collection

Practice the Concept: Select the WSG Collection to view its contents. Delete the

new WSG Collection by right-clicking it, selecting the Delete “WSG Collection”

command, and selecting Yes to confirm the deletion.

Click the Search button on the toolbar and search All collections and All media file

types for clips with the keyword sports. The soccer player clip should appear in the

right pane, along with all other clips with the keyword sports. Close the Clip

Organizer window and the Clip Art task pane.

APPLYING A PICTURE STYLE

Discussion

You can use a variety of graphic images to enhance your presentation, ranging from

Clip Art images and your own pictures to charts, shapes, and SmartArt objects. You

can also enhance these graphic images using a range of formatting tools. These tools

not only allow you adjust your image with regard to contrast, brightness, and size but

also to apply a Picture Style which automatically formats the graphic‟s shape, border,

and effects.



Applying a picture style

You can use Picture Styles to format your picture or

customize the picture appearance using the individual shape,

border and effects options available in the Format contextual

tab.

Procedures

1. Select the graphic image you wish to enhance.

2. Select the Format contextual tab on the Ribbon.

3. Select the desired Picture Style from the Picture Styles gallery.

Step-by-Step

Apply a picture style.

Display Slide 1, if necessary.



Steps Practice Data

1. Select the graphic image you wish to

enhance.

The image is highlighted and the

Format contextual tab is displayed.

Click on the image of the

soccer ball

2. Select the Format contextual tab on

the Ribbon.


Click Format

3. Select the desired Picture Style from

the Picture Styles gallery.

The style is applied to your picture.

Click on the Metal Frame

style from the Picture

Style gallery

APPLYING A SHAPE

Discussion

You can use commands in the Picture Styles group to customize the appearance of a

graphic. You can choose a shape from the Picture Shape gallery and apply it to the

graphic to fit inside the desired shape.

Applying a shape



You can further customize your picture frame shape using the

Picture Border button on the Format contextual tab. This

allows you to change the color and line style of your shape.

Procedures

1. Select the graphic image you want to enhance.

2. Select the Picture Tools Format contextual tab on the Ribbon.

3. Select the Picture Shape button in the Picture

Styles group.

4. Select the desired shape.

Step-by-Step

Apply a picture shape.


Steps Practice Data


enhance.

The image is selected and the Format



soccer ball

2. Select the Picture Tools Format



Click Format

3. Select the Picture Shape button in the

Picture Styles group.

The Picture Shape gallery is

displayed.

Click

4. Select the desired shape.

The Picture Shape gallery closes and

the selected shape is applied to the

picture.

Click on the Oval shape in

the Basic Shapes section



ADDING EFFECTS

Discussion

You can use buttons in the Picture Styles group to customize the appearance of a

graphic. The Picture Effects tools allow you to enhance a graphic with shadows,

glows, reflection, or 3D rotation. You can choose from a variety of effects in the

Picture Effects gallery and easily apply one to the graphic.

Adding effects to an image

Procedures

1. Select the graphic image you want to enhance.


3. Select the Picture Effects button in the Picture

Styles group.




Step-by-Step

Apply a picture effect.


Steps Practice Data


enhance.

The image is selected and the Picture

Tools Format contextual tab is

displayed.


soccer ball


contextual tab.


Click Format

3. Select the Picture Effects button in

the Picture Styles group.

The Picture Effects gallery is

displayed.

Click


The Picture Effects gallery closes and

the selected shape is applied to the

picture.

Click on Tight

Reflection, 4pt offset in

the Reflection Variations

section

ADDING A BORDER

Discussion

You can use the buttons in the Picture Styles group to customize the appearance of a

graphic. The Picture Border command allows you to specify the color, line style and

line weight for the outline of your selected graphic. You can choose from a variety of

options in the Picture Border gallery and easily change the appearance of a border.



Adding a border to an image

To customize line weight and style use the Picture Border

button in the Picture Styles group on the Format contextual

tab.

Procedures

1. Select the graphic image you wish to enhance.


3. Select the Picture Border button in the Picture

Styles group.

4. Select the desired border.

Step-by-Step

Apply a picture border.




Steps Practice Data


enhance.

The image is highlighted and the

Format contextual tab is displayed.


soccer ball




Click Format

3. Select the Picture Border button in

the Picture Styles group.

The Picture Border gallery is

displayed.

Click

4. Select the desired border.

The Picture Border gallery closes and

the selected border is applied to the

picture.

Click on Light Blue in the

Standard colors section

Close WORLD12.PPTX.



EXERCISE

USING GRAPHIC IMAGES

Task

Use graphic images in a presentation.

1. Open Mtg12.

2. On slide 1, insert the Wsglogo_PT.bmp graphic file. Move the

image to the lower, right corner of the slide.

3. Using any corner sizing handle, resize the picture so that no text is

covered.

4. On slide 3, resize the picture to 2 inches in both height and width.

5. Move the picture to the lower, right corner of the slide.

6. On slide 4, crop the clip to exclude the left column of money.

7. Recolor the clip to sepia.

8. Move the clip to the left.

9. On slide 8, use the Clip Art task pane to search for clips with the

keyword, people.

10. Insert the golfer clip. Enlarge the clip and move it to the lower, right

corner of the slide.

11. On slide 10, use the content placeholder to insert a clip with the

keyword success.

12. Open the Clip Organizer and view the collection in the student data

folder.

13. Add the keyword, logo to the Wsglogo_PT.bmp graphic.

14. Create a new collection named New Clips in the student data folder

collection and copy the Wsglogo_PT.bmp clip to the new collection.

15. Expand the Business collection under Office Collections and

display the Concepts subcollection. Copy any clip containing a light

bulb.

16. Paste the clip into slide 9. Enlarge the clip and move it to the right of

the bulleted list.

17. Format the clip so that it is a triangle shape with a standard red

border and an isometric right up 3-D rotation effect.



18. Delete the New Clips collection in the student data folder.

19. Close the Clip Organizer without saving the clip on the Clipboard.

20. Close the Clip Art task pane.


LESSON 12 - WORKING WITH DRAWING OBJECTS


Use the Drawing Group

Draw an enclosed object

Change the fill color of an object

Apply a fill effect

Apply effects

Draw a line

Format lines

Create a text box

Rotate an object

Flip an object

Arrange objects

Align objects

Group objects

Lesson 12 - Working with Drawing Objects PowerPoint 2007 - Lvl 1


USING THE DRAWING GROUP

Discussion

The Drawing group on the Home tab provides several tools and features to assist you

in drawing and editing slide objects and text. For example, if you want to add a

balloon graphic to a slide, you can use the Oval and Line buttons in the Shapes

gallery to draw the balloon and its string.

The Drawing group provides a variety of drawing tools that can be used to create and

edit objects, as well as add color enhancements to them. These tools allow you to

create simple shapes such as lines, arrows, rectangles, and ellipses and to add text

boxes, shadows, and 3-D settings. The Drawing group also contains tools for

selecting fill, line, and font colors and line, dash, and arrow styles or alternatively

choose a preset Quick Style to customize your shape.

There are a number of pre-defined shapes including stars and banners, action buttons,

block arrows, and connectors for flowcharts.

The Arrange menu provides options for aligning, rotating, and flipping objects, as

well as for changing the order of overlapping layers. You can also group multiple

objects together so that they can be moved or resized as one object.

When you using the tools in the Drawing group the Drawing Tools Format

contextual tab appears offering further options to change and customize your drawing.

If drawing objects are added to the slide master, they appear

on every slide in a presentation, except the title slide.

DRAWING AN ENCLOSED OBJECT

Discussion

You can draw objects directly on a slide using the Shapes tools in the Drawing

group. Using these tools, you can draw enclosed objects and then move, copy, and/or

resize them as desired. Enclosed drawing objects, such as rectangles or ovals, are

filled by default. Filled objects are opaque and contain patterns and/or colors. If filled

objects are drawn in front of other slide objects, the objects behind them are hidden.

You can, however, remove an object‟s fill in order to view the objects behind it.

When you are drawing an object, the mouse pointer changes into a crosshair. The

center of the crosshair represents the outer border of the object. An object is

PowerPoint 2007 - Lvl 1 Lesson 12 - Working with Drawing Objects


automatically selected when you finish drawing it. A selected object displays eight

sizing handles and a green rotate handle, which can be used to rotate the object to the

desired position.

The Shapes gallery

To assist you in accurate drawing you should ensure you have

the Gridlines and Rulers displayed by checking the

appropriate boxes in the Show/Hide group in the View tab.

To draw a square using the Rectangle button or a circle using

the Oval button, hold the [Shift] key as you drag.

You can type text into an enclosed object.

Procedures

1. Select the Shapes button in the Drawing group.

2. Select the desired drawing object from the gallery.



3. Drag to position and size the object as desired.

Step-by-Step


Draw an enclosed object.

If necessary, display the Home tab, and slide 1.

Steps Practice Data

1. Select the Shapes button in the

Drawing group.

The Shapes gallery is displayed.

Click

2. Select the desired drawing object

button from the gallery.

The Shapes gallery closes and the

mouse pointer changes into a

crosshair when positioned in the slide.

Click Frame, from the

Basic Shapes section

(Rectangle: 1st shape in

the Rectangles section)

3. Drag to position and size the object as

desired.

An outline of the object appears as you

drag, and the object appears in the

slide when you release the mouse

button.

Drag diagonally from the

0” mark on the horizontal

ruler and the lower 1.5”

mark on the vertical ruler

to the 4” mark on the

horizontal ruler and the

lower 3” mark on the

vertical ruler

With the rectangle selected, type the text Sales Conference into the rectangle. Select

the text and change the font size to 32 points and the font color to white (first row,

first color). Click in any blank area to deselect the object.

Practice the Concept: Click the Oval button. Hold [Shift] and draw a 1 inch

diameter circle in the top, right corner of the slide. Type the text WSG into the circle,

bold the text and apply a white font color.

Click in any blank area of the slide to deselect the object.



CHANGING THE FILL COLOR OF AN OBJECT

Discussion

When you draw an object on a slide, PowerPoint automatically applies a default fill

color to it. You can change the fill color of an object or remove its fill color so that the

object is transparent. For example, if you draw a circle on a slide, it appears with the

default fill color supplied by PowerPoint. If you want the circle to represent the sun,

you can change the fill color to yellow.

You can select a color from the Theme Colors palette, Standard Colors palette or

you can select the More Fill Colors option to view additional color options.

You must select the object(s) to which you want to add a fill color before you can

apply the fill color.

You can also use the Mini Toolbar to change the fill color of

an object.

You must click the arrow on the Shape Fill button to display

the color palette. If you click the button, PowerPoint changes

the fill of the selected object to the color displayed on the

Shape Fill button.

Procedures

1. Select the object with the fill color you want to change.

2. Select the Shape Fill arrow in the Drawing group.

3. Select the desired fill color.

Step-by-Step

Change the fill color of an object.




Display slide 1.

Steps Practice Data

1. Select the object with the fill color you

want to change.

The object is selected.

Click the green rectangle

2. Select Shape Fill arrow in the

Drawing group.

The Shape Fill Color palette is

displayed.

Click

3. Select the desired fill color.

The fill color is applied to the object.

Click Yellow in the

Standard Colors palette

Practice the Concept: Apply the current fill color to the circle in the top right corner.

Click in any blank area of the slide to deselect the object.

APPLYING A FILL EFFECT

Discussion

Special fill effects can be added to the background of an object using Shape Fill

menu. Fill effects include gradients, textures, and pictures.

A gradient is a color effect in which the shading gradually changes. Options on the

Gradient Fill page include using one, two, or preset colors for the gradient. If you

elect to use only one color, you can use the Dark/Light slider to adjust whether the

color fades to black or to white. The Transparency slider adjusts the density at the

starting and ending points of the gradient colors. Under Gradient Fill you can select a

direction for the shading and choose Linear, Radial, Rectangular or path variants.

You can also choose from a number of preset gradients, such as Early Sunset,

Horizon, and Desert. You can change the transparency and direction of a preset

gradient, but not its colors.

You can select a textured background from the Texture page. Colors and textures are

preset and cannot be modified. You can use the Other Textures button to search for

other background files.

The Picture page allows you to select a graphic file or another clip art picture as the

background for a graphic object. You can use the Select Picture button to search for

pictures.



The Fill Effects dialog box

Procedures

1. Select the object to which you want to apply a fill effect.

2. Select the Shape Fill arrow in the Drawing group.

4. To apply a gradient, select Gradient from the menu.

5. Under More Gradients, select the desired options.

6. Under Transparency, select the desired options.

7. Select the desired options under Preset Colors and Direction.

8. Select .

Step-by-Step

Apply a fill effect.




Steps Practice Data

1. Select the object to which you want to

apply a fill effect.


Click the Sales

Conference object

2. Select the Shape Fill arrow in the

Drawing group.

The Shape Fill palette is displayed.

Click

4. To apply a gradient, select Gradient

from the menu.

The Gradient gallery is displayed.

Click Gradient

5. Under More Gradients, select the

desired options.


Click More Gradients

6. Under Transparency, select the

desired options.





the next step

7. Select the desired options under Preset

Colors and Direction.


Click Linear Diagonal

from the Direction drop

down menu

8. Select Close.

The Shape Fill Effects dialog box

closes, and the fill effects are applied

to the selected object.

Click

Click the Gradient Fill radio button then click the Preset colors drop down menu and

click Early Sunset.


APPLYING EFFECTS

Discussion

Applying visual effects to drawn shapes an object is another way to enhance its

appearance. This tool allows you to add effects such as shadows, glows, reflection,

and 3D rotation.



Applying shadow settings

Procedures

1. Select the drawn object you wish to enhance.

2. Select the Shape Effects button from the Drawing

group on the Home tab.

3. Select the desired shape effect.

4. Select the desired shadow settings.

Step-by-Step

Apply shape effects.


Steps Practice Data

1. Select the drawn object you wish to

enhance.

The shape is highlighted.

Click the WSG circle



Steps Practice Data

2. Select the Shape Effects button from

the Drawing group on the Home tab.

The Shape Effects menu is displayed.

Click

3. Select the Shadow option.

The Shadow gallery is displayed.

Click Shadow

4. Select the desired shadow settings.

The settings are applied to the selected

object.

Click Offset Bottom from

the Outer section (first

row second column)

Practice the Concept: Click the WSG Circle and use the Reflection menu in Shape

Effects to apply the Full Reflection, Touching effect to the shape.

DRAWING A LINE

Discussion

Lines can be used to indicate separate sections of a slide or to add visual effects. For

example, you can add lines to separate bullet items in a slide. Lines can be drawn at

various angles and positions. Drawn lines can be moved and sized as desired. There

are a number of different line styles you can use including Arrowheads, Scribble, and

Basic.

When you draw a line, the mouse pointer changes into a crosshair. The center of the

crosshair is the point at which the line is drawn.



Drawing a line

To create a straight line, hold the [Shift] key as you drag. If

you move the mouse pointer up or down, the angle of the line

changes in 15-degree increments.

Procedures

1. Select the Shapes button in the Drawing group on the Home

tab.

2. Select the desired line style from the gallery.

3. Drag to draw the line as desired.

Step-by-Step

Draw a line in a slide.

If necessary, display the rulers and Home tab.



Display slide 3.

Steps Practice Data

1. Select the Shapes button in the

Drawing group on the Home tab.

The Shapes gallery is displayed.

Click

2. Select the desired line style from the

gallery.


crosshair when positioned in the slide

and the Shapes gallery closes.

Click

3. Drag to draw the line as desired.

An outline of the line appears as you

drag, and the line appears in the slide

when you release the mouse button.

Hold [Shift] and drag a

horizontal line from the

lower 1 1/2” mark on the

vertical ruler and the left 4

1/2” mark on the

horizontal ruler to the

right 4 1/2” mark on the

horizontal ruler

Click in any blank area of the slide to deselect the line.

FORMATTING LINES

Discussion

You can format lines by changing the line style, color, weight, and dash style. In an

enclosed object, the line is the border around the object. In an open object, such as a

line or an arrow, the line is the object itself.

You can change the style of an existing line. Line styles pertain to the thickness of a

line, as well as to double and triple line styles. For example, to more dramatically

separate items in a slide, you can increase the width of the line that separates them. In

addition, you can change the style of an existing line to a dash style. Dash styles break

the line into dots or dashes.

You can also change the line color of a drawing object. Changing the line color can

enhance the appearance of the object. For example, if you are creating a logo,

changing the line color can help distinguish the border of the logo.

The Shape Outline button has two components. The Shape Outline button itself

always displays the currently selected color. To apply this line color to a selected



object, you only have to click the Shape Outline button arrow. You can also use the

Shape Outline menu to select a different color from the color palette.

Formatting a line

You can add arrowheads to an existing line using the Shape

Outline menu.

Procedures

1. Select the line you want to format.

2. Select Shape Outline arrow .

3. To change the line weight, select .

4. Select the desired line weight.

5. Select Shape Outline arrow ..

6. To change the line color, select the desired line color from the color

palette

7. Select Shape Outline arrow .

8. To change the dash style, select



9. Select the desired dash style.

Step-by-Step

Format lines.


Steps Practice Data

1. Select the line you want to format.

The line is selected.

Click the line below the

Partnership is the key bullet, if necessary

2. Select the Shape Outline arrow.

The Shape Outline menu is displayed Click

3. To change the line weight, select the

Weight option.

A list of available line weights is

displayed.

Click

4. Select the desired line weight.

The line weight is applied to the line

and the Shape Outline menu closes.

Click 3pt


The Shape Outline menu is displayed. Click

6. To change the line color, select the

desired line color from the color

palette

The line color is applied to the line

and the Shape Outline menu closes.

Click Blue in Standard

Colors


The Shape Outline menu is displayed. Click

8. To change the dash style, click the

Dashes option.

A list of available dash styles is

displayed.

Click

9. Select the desired dash style.

The dash style is applied to the line.

Click Long Dash (sixth

style from the top)

Practice the Concept: Select the rectangle in slide 1. Change the line weight to the

solid 6pt style and change the line color to yellow. Click in any blank area of the slide

to deselect the rectangle.



CREATING A TEXT BOX

Discussion

Although most slide layouts include placeholders for text boxes, you can create text

boxes as desired to label objects or graphics, add captions, or create additional notes.

Text created using the Text Box command in the Text group on the Insert tab is not

part of the presentation slide outline; the outline includes only the text created in

layout text placeholders. Text boxes can be added to the slide master to display the

same text on every slide (such as a company name).

You can either click at the desired slide location to create a text box, or you can drag

to draw it. When you click to create a text box, the text box automatically expands as

needed to accommodate the text. When you drag to create a text box, however, the

text box has a fixed width, the text wraps to a new line when it reaches the right edge

of the text box, and the text box automatically expands in length to fit the text. Using

either method, you can resize the text box to fit the text, or you can wrap the text to fit

the text box.

You can edit text in a text box the same way you edit any other presentation text.

Adding text to a text box

You can manually create a new line in a text box by pressing

the [Enter] key.



When you double-click a text box the Drawing Tools Format

contextual tab opens. The Size group allows you to launch the

Size and Position dialog box where you can define the precise

size and position of the selected text box.

Procedures

1. Select the Text Box button in the Text group on the Insert

tab.

2. Click in the slide or drag to draw the text box, as desired.


Step-by-Step

Create a text box.

Display slide 4.

Steps Practice Data

1. Select the Text Box button in the Text

group on the Insert tab.

The mouse pointer changes into an

elongated cross when positioned in the

slide.

Click

2. Click in the slide or drag to draw the

text box, as desired.

The text box appears on the slide.

Click under the bull‟s-eye

clip


The text appears in the text box.

Type We target our

customers!

Select the text, bold it, change the font size to 16 points, and change the font color to

red. Then, center the text box under the bull‟s-eye clip.

Click in any blank area of the slide to deselect the text box.



ROTATING AN OBJECT

Discussion

When you select a graphic object in Microsoft Office 2007, a green rotate handle

appears at the top of the object. The rotate handle allows you to freely rotate the object

in any direction.

If the object you are rotating contains text, the text rotates with the object.

A rotated object

You can also enable free rotation by selecting the Rotate

button in the Arrange group on the Drawing Tools Format

contextual tab.

Procedures

1. Select the object you want to rotate.

2. Drag the green rotate handle in the desired direction.



Step-by-Step

Rotate an object.


Steps Practice Data

1. Select the object you want to rotate.

The object displays sizing handles and

a green rotate handle appear.

Click the Best sales ever!

block arrow

2. Drag the green rotate handle in the

desired direction.


curved arrow and the object rotates as

you drag.

Drag the green rotate

handle down and to the

left until the arrow points

to the Region 1 bar in 4th

Qtr

Click in any blank area to deselect the object.

Practice the Concept: Display slide 4 and select the bull‟s-eye clip. Rotate the clip

180 degrees, until the rotate handle is on the bottom and the arrow in the bull‟s-eye is

pointing to the left.

FLIPPING AN OBJECT

Discussion

In addition to freely rotating an object, you can flip an object horizontally or

vertically. Flipping an object creates a mirror image of the object. Flipping is useful if

you have an object such as a pointing hand facing the wrong direction or if the object

contains text that will display upside down if rotated.



Flipping an object

Procedures

1. Select the object you want to flip.

2. Select the Picture Tools Format contextual tab.

3. Select the Rotate button .

4. Select Flip Horizontal or Flip Vertical, as desired.

Step-by-Step

Flip an object.

Display slide 5.

Steps Practice Data

1. Select the object you want to flip.


Click the fencer clip



Steps Practice Data


contextual tab.

The Drawing Tools Format contextual

tab is displayed.

Click Format

3. Select the Rotate button.

The Rotate menu is displayed. Click

4. Select Flip Horizontal or Flip

Vertical, as desired.

The objects flips accordingly.

Click Flip Horizontal


ARRANGING OBJECTS

Discussion

Arranging refers to the placement of objects, front to back. PowerPoint automatically

arranges objects as you draw them and places each object on a unique graphic layer.

You can arrange an unlimited number of objects in PowerPoint.

PowerPoint arranges objects in the order in which they were created. As a result, the

first object drawn is at the back of the stack and the last object drawn is at the front.

For example, if you draw an oval to represent an eye and then draw a circle to

represent the eye's pupil in the same location on the slide, the pupil appears in front of

the eye.

You can change the order of stacked objects so that a selected object moves in front of

or behind other objects.

The Arrange group in the Drawing Tools Format contextual tab includes four

options for changing the order of stacked objects. The Bring to Front and Send to

Back buttons move a selected object to the front or back of the entire stack. The

Bring Forward and Send Backward options move a selected object forward or

backward, one layer at a time.



Arranging objects

At times, an object may be completely hidden in the stack.

You can locate the desired object by pressing the [Tab] key or

the [Shift+Tab] key combination to move through the objects

in the stack one at a time or by using the Selection Pane

button in the Arrange group.

You can also access the Arrange submenu from the Arrange

button in the Drawing group on the Home tab.

Procedures

1. Select the object you want to order.

2. Select the Drawing Tools Format contextual tab.

3. To Send to Back or Send Backward select the Send to Back arrow

.


5. To Bring to Front or Bring Forwards select the Bring to Front

arrow .




Step-by-Step

Change the order of a stacked object.

Display slide 6.

Steps Practice Data

1. Select the object you want to order.


Click the blue cylinder


contextual tab.


tab is displayed.

Click Format

3. To Send to Back or Send Backward

select the Send to Back arrow.

The Send to Back menu is displayed.

Click the Send to Back

arrow


The object is re-ordered

Click Send to Back

5. To Bring to Front or Bring

Forwards select the Bring to Front

arrow.

The Bring to Front menu is displayed.

Click the Bring to Front

arrow


The object is re-ordered

Click Bring to Front


ALIGNING OBJECTS

Discussion

You can align objects to create rows or columns of objects or to make a slide appear

symmetrical. For example, if you draw squares to represent windows on a house, you

can align the windows so that they appear symmetrical and level on the house.

You can align objects either vertically or horizontally, as well as by their edges or

their centers.



Aligning objects

If you drag to select objects you want to align, make sure that

the marquee completely includes all the desired objects.

You can also access the Align submenu from the Arrange

button in the Drawing group on the Home tab which contains

the Distribute Horizontally and Distribute Vertically

options. You can use these options to arrange objects equal

distances from one another.

Procedures

1. Select the first object you want to align.

2. Hold [Shift] and select any additional objects you want to align.


4. Select the Align button .

5. Select the desired alignment.



Step-by-Step

Align objects to one another.


Steps Practice Data

1. Select the first object you want to

align.


Click the red circle on the

left

2. Hold [Shift] and select any additional

objects you want to align.

The objects are selected.

Hold [Shift], click the

blue cylinder in the middle

and then click the red

circle on the right


contextual tab.


tab is displayed.

Click Format

4. Select the Align button.

The Align menu is displayed. Click

5. Select the desired alignment.

The objects are aligned accordingly.

Click Align Middle

Notice that the middle of the red circles and cylinders are now aligned to each other to

create a dumbbell to illustrate the slide title, Our Strengths.

Click in any blank area of the slide to deselect the objects.

GROUPING OBJECTS

Discussion

When objects are grouped, you can work with them as if they were a single item.

Grouping is particularly useful when multiple objects are intended to work together.

When you combine multiple objects into a single group, you can size and position the

grouped objects as a single object. In other words, you can copy, flip, rotate, and size

the grouped objects as a unit, rather than duplicating, moving, or changing each item

individually.

Although an item may be grouped, you can still select an individual object in the

group and modify it separately. However, if you want to change the size or position of



a object in a group, you must ungroup it. After you have made the desired changes,

you can regroup the objects to preserve the object as a single unit.

Imported graphics (such as pictures and clip art) often consist of multiple objects that

have already been grouped into a single object. You can create interesting effects by

ungrouping them and making changes to the individual objects. You can change

object attributes or rearrange, resize, and delete objects from the graphic. You can

even combine elements from different images. You can then regroup the objects to

form new, modified images.

A grouped object

If you want to ungroup an object to make individual changes

to it, select the object you want to ungroup, select the

Drawing Tools Format contextual tab, and then select the

Ungroup option from the Group menu in the Arrange group.

If you ungroup a Clip Art picture, PowerPoint prompts you

to convert it into a Microsoft Office drawing object.

You can select multiple objects by holding the [Shift] key and

clicking each object you want to select.

You can also access the Group submenu from the Arrange

button in the Drawing group on the Home tab.



Procedures

1. Select all the objects you want to group.


3. Select the Group arrow .

4. Select the desired command.

Step-by-Step

Group objects.


Steps Practice Data

1. Select all the objects you want to

group.

The objects are selected.

Drag to include the entire

dumbbell


contextual tab.


tab is displayed.

Click Format

3. Select the Group arrow from the

Arrange group.

The Grouping options are displayed.

Click arrow

4. Select the desired command.

The objects are grouped accordingly.

Click Group

Drag the dumbbell to the right of the title Our Strengths. Notice that the circles and

cylinder move as one object. Rotate the dumbbell clockwise to angle it.

Click in any blank area of the slide to deselect the grouped object.

Close WORLD13.PPTX.



EXERCISE

WORKING WITH DRAWING OBJECTS

Task

Work with drawing objects in a presentation.

1. Open Wsports.pptx.

2. Starting in the upper, left corner of the slide, create a rectangle that

spans the width of the slide above the Water Sports Seminar

placeholder.

3. Change the color of the rectangle to light green.

4. Enter the text Worldwide Sporting Goods into the rectangle.

Format the text with a font size of 40 points and a light gray font

color.

5. Create a text box with the following text: Welcome to Water Sports

in the New Millennium!.

6. Size the text box so that all the text fits on one line and position it

directly below the fish.

7. Group all parts of the fish together. (Hint: Try dragging a

rectangular marquee around the outside of the fish to select all of its

parts.)

8. Flip the fish so that it is swimming in the other direction.

9. Use the 5-Point Star Shape to create a starfish.

10. Make the starfish yellow. Copy and paste the starfish to create two

more starfish.

11. Move the starfish to different locations at the bottom of the slide.

12. Rotate two of the starfish in different directions.

13. Create a horizontal line under the text Water Sports Seminar.

(Hint: Hold the [Shift] key to draw a straight line).

14. Change the line style to 3 points and change the line color to yellow.

15. Create a circle approximately 1” in diameter and change the fill color

of the circle to yellow.

16. Move the circle so that it partially covers the cloud, and then send

the circle behind the cloud.



17. Add a shadow to the bottom right edge of the cloud.


LESSON 13 - USING SLIDE SHOW VIEW


Run a slide show

Navigate a slide show

Create a custom show

Lesson 13 - Using Slide Show View PowerPoint 2007 - Lvl 1


RUNNING A SLIDE SHOW

Discussion

You can use a slide show to display a PowerPoint presentation on or from your

computer. Slide Show view allows you to preview a presentation. You can view

individual slides or the entire slide show in sequence to assess the flow of the

presentation. When you advance past the last slide in a slide show, the slide show ends

and the presentation appears in its previous view.

Running a slide show is one of the most effective ways to evaluate the impact of a

presentation before adding your own information, illustrations, and designs. For

example, you can run a slide show to determine if the individual slides are placed in

the most appropriate order for emphasizing the points you are trying to make.

Running a slide show

In Normal view, the Slide Show button begins the slide show

at the selected slide. In Slide Sorter view, the slide show

begins with the selected slide or with the slide to the left of the

vertical line.

You can also run a slide show by selecting the View tab and

then the Slide Show button in the Presentation Views group.

This method always begins the slide show with the first slide.

PowerPoint 2007 - Lvl 1 Lesson 13 - Using Slide Show View


You can control from which slide to begin a slide show using

the From Beginning and From Current Slide buttons in the

Start Slide Show group on the Slide Show tab.

Procedures

1. Select the Slide Show button at the right end of the status bar.

2. Select the left mouse button as needed to view each slide in the

presentation.

Step-by-Step


Run a slide show.


Steps Practice Data

1. Select the Slide Show button at the

right end of the status bar.

The current slide is displayed in Slide

Show view.

Click

2. Select the left mouse button or press

Enter, as needed to view each slide in

the presentation.

The next slide is displayed each time

you click, and the slide show ends

when you click after the last slide.

Click as needed to the end

of the slide show

NAVIGATING A SLIDE SHOW

Discussion

PowerPoint 2007 includes many tools for navigating and working with slide shows.

The Slide Show toolbar appears in the lower left corner in Slide Show view. You may

need to move your pointer for the toolbar to appear, as it is semi-transparent and



unobtrusive. The toolbar contains four buttons. The forward and back arrows on the

toolbar can be used to advance to the next and previous slides in the show.

The shortcut menu in the slide show provides access to all the navigation, screen and

pointer options. The Go to Slide menu, which allows you to jump to a slide, displays

a list of all the slides in the show. The Last Viewed option returns you to the

previously viewed slide. Therefore, if you jumped from slide 2 to slide 7, the Last

Viewed option will jump back to slide 2.

The Switch Programs option suspends the PowerPoint slide show and displays the

Windows taskbar so you can switch to another application. For example, you may

want to switch to Excel to display a chart you have not included in the presentation.

When you switch back, you can resume your show.

The Pointer Options menu is displayed on the shortcut menu or when you select the

Pointer button on the Slide Show toolbar. You can use this menu to control pointer

and pen options. The Pointer Options menu contains the Arrow Options submenu.

You can use this submenu to hide and display the mouse pointer during the slide

show.

Navigating a slide show

If the Slide Show toolbar does not appear, you can right-click

the mouse to display the available options as a menu.

PowerPoint now includes a White Screen option along with

the Black Screen option on the Screen menu. These options

allow you to display a black or white screen while you are

discussing or focusing on other issues.



You can also end a slide show by pressing the [Esc] key.

Procedures

1. Start the slide show.

2. Move your mouse pointer to display the Slide Show toolbar.

3. Select the right arrow to move to the next slide .

4. Select the left arrow to move to the previous slide .

5. Select the Shortcut menu button

in the toolbar or right-click in

the slide to display the Shortcut menu.

6. Select Go to Slide.

7. Select the desired slide.

8. Select the Shortcut menu button in the toolbar or right-click in

the slide to display the Shortcut menu.

9. Select Last Viewed to jump to the previously viewed slide.

Step-by-Step

Use the Slide Show toolbar.

Select the first slide.

Steps Practice Data

1. Start the slide show.

The slide show starts. Click on the status bar

2. Move your mouse pointer to display

the Slide Show toolbar.

The Slide Show toolbar is displayed in

the lower left corner of the screen.

Move the mouse pointer to

the bottom left of the

screen

3. Select the right arrow to move to the

next slide.

The next slide is displayed.

Click



Steps Practice Data

4. Select the left arrow to move to the

previous slide.

The previous slide is displayed.

Click

5. Select the Shortcut Menu button in

the toolbar or right-click in the slide to

display the Shortcut menu.

The Shortcut menu is displayed.

Click

6. Select Go to Slide.

A list of slides is displayed.

Click Go to Slide

7. Select the desired slide.

The selected slide is displayed.

Click 6 Growing Sales

8. Select the Shortcut Menu button in

the toolbar or right-click in the slide to

display the Shortcut menu.

The Shortcut menu is displayed.

Right-click in the slide

9. Select Last Viewed to jump to the

previously viewed slide.

The previously viewed slide is

displayed.

Click Last Viewed

Practice the Concept: Right-click in the current slide and select End Show from the

Shortcut menu to end the slide show.

CREATING A CUSTOM SHOW

Discussion

Normally, the flow of your presentation will reflect the order in which you have

placed your PowerPoint 2007 slides. However, there may be situations when you are

using an existing presentation but want to repeat, omit or reorder slides. It could be

that you want to repeat certain slides to reinforce a point or decide to leave out

sensitive information when presenting to different audiences. This is where the

Custom Show feature becomes very useful. Custom Show enables you to present just

the slides you want to use from an existing presentation.



Custom show

If you simply wish to hide specific slides in an existing

presentation you don‟t need to customize the entire show. You

can use the Hide Slide button in the Set Up group on the Slide

Show tab.

Procedures

1. Select the Slide Show tab on the Ribbon.

2. Select the Custom Slide Show button .

3. Select Custom Shows.

4. Select .

5. Enter a name for your customized show in the highlighted Slide

Show Name field.

6. Select the required slides from the Slides in Presentation field using

the [Ctrl] key to add multiple slides.



7. Select .

8. Select .

9. Select .

Step-by-Step

Create a basic custom show.

Steps Practice Data

1. Select the Slide Show tab on the

Ribbon.

The Slide Show tab is displayed.

Click Slide Show

2. Select the Custom Slide Show button.

The Custom Slide Show menu is

displayed.

Click

3. Select Custom Shows from the

Custom Slide Show menu.

The Custom Shows dialog box

appears.

Click Custom Shows

4. Select New.

The Define Custom Show dialog box

appears.

Click

5. Enter a name for your customized

show in the highlighted Slide Show

Name field.

The text is displayed in the Slide Show

Name field.

Type “Profit Show” in

the Slide Show Name

field

6. Select the required slides from the

Slides in Presentation field using the

[Ctrl] key to add multiple slides.

The required slides are highlighted.

Click on Slide 2 and

Slide 6 and Slide 10 while

holding down the [Ctrl]

key

7. Select Add.

The required slides are transferred to

the Slides in Custom Show field.

Click



Steps Practice Data

8. Select OK.

The Define Custom Show dialog box

closes and the Custom Shows dialog

box opens.

Click

9. Select Close.

The Custom Shows dialog box closes. Click

Close WORLD14.PPTX.



EXERCISE

USING SLIDE SHOW VIEW

Task

Use Slide Show view to run and enhance a slide show.

1. Open Mtg14.pptx.

2. Begin the slide show at slide 1.

3. View slides 1 through 4.

4. Use the Go to Slide submenu on the Slide Show Shortcut menu to

go to 8 Important Trends.

5. Use the slide show shortcut menu to end the slide show.



INDEX

3D rotation, 226, 227

Aligning

objects, 254, 255, 256

text, 145, 146

Arrowheads, 245

AutoCorrect

creating entries, 95, 96, 97

deleting entries, 95

options, 98, 99, 100

AutoCorrect Options button, 95

AutoFit, 151, 152, 153

using the AutoFit Options button, 151, 152, 153

AutoFit Options button, 132

AutoRecover, 23

Background Style

changing, 41, 42

Bullets

creating bulleted lists, 170, 171

modifying, 173, 174, 175

Character formatting, 132

Clip Art, 222

Clip Art task pane, 199

Clip Organizer, 198, 215, 218

Clips

inserting, 199, 200, 201, 203, 204, 215, 216

organizing, 218, 219, 220

recoloring, 213, 214

Collections

clip art, 218

Color overheads

creating, 110

Copy, 75

formats, 144

slides, 182, 183, 192, 193, 194

text, 189, 191

Custom Show, 266, 267, 268

Hide Slide, 266

Cut, 75

Date and time

adding, 125, 127

Deleting

slides, 183, 184

Drawing group, 234

Edit mode, 18

Effects, 157, 158

Fill color, 237


Fill effects

applying, 238, 239

Font color

changing, 139, 140, 141

Fonts

applying, 142, 143

changing, 133, 134

effects, 137, 138

size, 135, 136, 137

style, 137, 138

Footers, 125, 126, 127

Format Painter, 144

Formats

copying, 144

Gallery, 9

Graphics

deleting, 198

formatting, 211, 212

inserting, 198

moving, 208, 209

resizing, 209, 210, 211

Groups, 7

Handouts

printing, 122, 123, 124

Headers, 125, 126, 127

Keywords

assigning to clips, 218, 220

Lines

color, 244, 245

drawing, 242, 243

formatting, 244, 245, 246

styles, 244, 245

Live Preview, 13

Magnification

changing, 45, 46

Mini toolbar, 12

More arrow, 9, 10

Normal view, 49

Notes

adding, 47, 48

Notes box, 47

Notes pane, 47

Numbers

creating numbered lists, 171, 172, 173

modifying, 173, 174, 175

Objects

aligning, 254, 255, 256

applying fill effects, 238

changing the fill color, 237

drawing enclosed, 234, 235, 236

flipping, 250, 251


grouping, 256, 258

rotating, 249, 250

stacking, 252, 253, 254

ungrouping, 257

Office Button, 6

Office Clipboard

clearing, 81, 82, 83

Outline

adding slides, 54, 55, 63, 64

adding text, 54, 55

deleting slides, 64, 65

demoting text, 54, 55, 56, 59, 60, 61

moving text lines, 61, 62

promoting text, 54, 55, 56, 59, 60, 61

rearranging slides, 66, 67

Outline tab

adding slides, 56

adding text, 56

collapsing an outline, 57, 58

expanding an outline, 57, 58

Outlines

importing from Microsoft Word, 104, 105

printing, 120, 121

Overheads

creating, 110

Page setup

options, 110, 111, 112

Paragraphs

formatting, 132

spacing, 150

Paste, 75

Paste Options button, 79, 80, 189

Picture Effects, 226, 227

Picture Styles, 222, 223, 224, 225, 227, 228

Picture Border, 228

Picture Border, 224, 225, 227

Picture Border, 228

Picture Shape, 224, 225

Picture Tools Format tab, 227, 228

Pictures

cropping, 206, 207, 208

inserting, 205, 206

Placeholder, 159, 160, 161, 162, 163, 164

Placeholders, 36

deleting, 74

entering text, 18

selecting, 72, 73

PowerPoint

button and tabs, 5

exiting, 14, 15

overview, 2


starting, 3, 4

using Smart Tags, 101, 102

Presentations

adding slides, 29, 30, 31

closing, 23, 24

creating, 24, 25

entering text, 18, 19

opening, 26, 28

page setup, 110, 111, 112

previewing, 112, 113, 114

printing, 110

renaming, 31, 32

saving, 19, 21

viewing multiple, 188, 189

Print preview, 112, 113, 114, 122

Printing

handouts, 122, 123, 124

outlines, 120, 121

presentations, 110

slides, 115, 116, 117

speaker notes, 118, 119

Quick Access Toolbar, 10, 11, 12

Quick Style, 9, 234

Redo

using, 84, 85, 86

Reflections, 157, 158, 165, 166

Ribbon, 7, 8, 9

Contextual Tabs, 8

Rotate handles, 198, 249

Shadows, 157, 158, 226, 227

Shape effects, 240, 241

Shape Fill, 155, 156

Shape Outline, 155, 156

Shape Style, 153, 154, 155, 156

Shapes gallery, 234

Sizing handles, 198

Slide Layouts

creating a custom layout, 36, 37, 38

Slide Master, 36

Slide Orientation, 43, 44

landscape, 43, 44

portrait, 43, 44

Slide Show view, 49

Slide shows, 266, 267, 268

running, 262, 263

using the toolbar, 263, 265

Slide Sorter view, 49

Slides

adding, 29, 30, 31, 63, 64

copying, 182, 183, 192, 193, 194

copying, 192


deleting, 64, 65, 183, 184

duplicating, 181

moving, 180

printing, 115, 116, 117

rearranging in the Outline, 66, 67

selecting multiple, 178, 179

Smart Tags

using in PowerPoint, 101, 102

SmartArt, 222, 223

Speaker notes

creating, 47, 48

printing, 118, 119

Spelling

checking as you type, 89, 90, 91

Spelling checker, 89, 90, 91, 93, 94

correcting errors, 92

ignoring errors, 92

Splitter bar, 49

Stacking objects, 252, 253, 254

Tab stops

center, 146, 147

decimal, 146, 148

left, 146, 147

right, 146, 148

setting, 146, 147, 148

Task panes

Clip Art, 199, 200, 201, 215

Clipboard, 81, 82, 83

Text, 153, 154, 159, 160, 161, 162, 163, 164, 165, 166

adding bullets, 170, 171

adding numbers, 171, 172, 173

alignment, 145, 146

changing font color, 139, 140, 141

changing font size, 135, 136, 137

changing font style, 137, 138

changing the font, 133, 134, 142, 143

character formatting, 132

copying, 75, 76, 77, 189, 191

copying between slides, 75, 76, 77

cutting, 75, 76, 77

deleting, 74

demoting, 59, 60, 61

finding, 86, 87, 88

formatting, 132

moving between slides, 75, 76, 77

paragraph formatting, 132

paragraph spacing, 149, 150, 151

pasting, 75, 76, 77, 81, 82, 83, 189, 191

pasting with options, 79, 80

promoting, 59, 60

removing bullets, 170, 171


replacing, 86, 87, 88

selecting, 72, 73

Text boxes

creating, 247, 248

Text Effects, 165, 166

Text Fill, 163, 164

Text lines

moving, 61, 62

promoting, 61

Text Outline, 161, 162

Text placeholders, 18

Themes

applying a different theme, 40, 41

Thumbnails, 215, 218

Toolbars

Slide Show, 263

Undo

using, 84, 85, 86

View buttons, 49

Views

Normal, 49

Slide Show, 49

Slide Sorter, 49

switching, 49, 50

Visual effects, 240

WordArt Styles, 159, 160

Zoom

changing the magnification, 45, 46

list, 45, 46

Education

Power point 2007 level 1