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The Secret to Project Management for the Creative Studio
Daniel Schutzmith
WHO AM I?
www.graphicdefine.org
School of VISUAL ARTS
209 East 23 Street, New York, NY 10010-3994 Tel 212.XXX.XXXX Fax 212.XXX.XXXX www.schoolofvisualarts.edu
What is Project Management?
Project Management Defined
Project Managementis the discipline of organizing and managing resources so they deliver all the work required to complete a project within a defined scope, time, and cost constraints
Scope
Project Management Defined
Time
Project Management Defined
Cost
Project Management Defined
Scope
Project Management Defined
Time
Project Management Defined
Cost
Project Management Defined
WORKSHEET:Quality Triangle
Project Management Defined
Why Do We Use Project
Management?
Why Project Management?
saves money
Why Project Management?
less stress
Why Project Management?
empowers talent
Why Project Management?
confirms work ethic
Why Project Management?
makes repeat clients
How Can It Fail?
How Can It Fail?
incomplete plan
How Can It Fail?
poor organization
How Can It Fail?
lack of defined roles
How Can It Fail?
dependency on one person
How Can It Fail?
scope creep
Project Phases
4 D’s
Project Phases
1. DiscoveryProject Phases
1. Discovery2. Design
Project Phases
1. Discovery2. Design3. Develop
Project Phases
1. Discovery2. Design3. Develop4. Deploy
Project Phases
Discovery• Kick-off Meeting• Project Planning• Research• Site Map• Technical Specs
Project Phases
WORKSHEET:Project Scope
Project Phases
WORKSHEET:Scheduling
Project Phases
Design• Wireframes / IA• Use cases• Design Comps & Revisions• Interactive Design
Project Phases
Project Management Apps
Studiometry
Microsoft Project
WORKSHEET:Project
Management Software
Project Management Apps
Develop• Programming• Back-end & Front-end• 3rd Party Integration• Alpha & Beta Launch• Testing
Project Phases
WORKSHEET:Project Time
Sheet
Project Phases
Deploy• Launch• Wrap-up Meeting• Style Guide / User Manual
Project Phases
ManagingTalent
Assign Tasks / Objectives
Managing Talent
Check in Regularly
Managing Talent
Let People Screw Up
Managing Talent
Preach Time Management
Managing Talent
Weekly Status Meetings
Managing Talent
ManagingThe Client
Assign Tasks / Objectives
Managing the Client
Keep Consistent Communication
Managing the Client
One Channel of Communication
Managing the Client
Be Honest
Managing the Client
Under Promise
Managing the Client Super Important!
Managing the Client
Over Deliver
Like for Realz!
Staying Organized
Organize All Papers
and Files
Staying Organized
Use Paper Folders
Staying Organized
Staying Organized
Standardize File Structure
Staying Organized
Staying Organized
WORKSHEET:Ways to
Standardize
Staying Organized
Organize Tasks
Staying Organized
WORKSHEET:Personal
OrganizingSystems
Staying Organized
BONUS
RetainingIdeas
Staying Organized
WORKSHEET:Idea Tools
Staying Organized
When Shit Hits the Fan
Stay Focused
When Shit Goes Wrong
Remain Calm
When Shit Goes Wrong
Don’t Act Too Quickly
When Shit Goes Wrong
Rely on Your Staff
When Shit Goes Wrong
Don’t Play the Blame Game
When Shit Goes Wrong
Something Will Have to be Sacrificed
When Shit Goes Wrong
Make a Calculated
Decision
When Shit Goes Wrong
Change Order
Make It Official
Change Order
Get it in Writing
Change Order
Should Contain:• specific change to be made
Change Order
Should Contain:• specific change to be made• cost to make the change
Change Order
Should Contain:• specific change to be made• cost to make the change• additional time needed for the change
Change Order
Should Contain:• specific change to be made• cost to make the change• additional time needed for the change• signatures of approval (client and you)
Change Order
Should Contain:• specific change to be made• cost to make the change• additional time needed for the change• signatures of approval (client and you)• date
Change Order
Projects can be as easy as you want to make them!
Presentation Slides & Worksheets:
http://ff07.graphicdefine.org
