PlanningPlanning

Learning ObjectivesLearning Objectives

As a result of this training experience, you As a result of this training experience, you willwillbe able to:be able to: List the six steps required in planning List the six steps required in planning

training courses.training courses.

Explain the value and importance of carefully Explain the value and importance of carefully planned training courses.planned training courses.

State two basic types of plans.State two basic types of plans.

Who gives you your training assignments?Who gives you your training assignments?

Do you always receive an assignment Do you always receive an assignment from someone else?from someone else?

PRE-PLANNING

PRE-PLANNINGPRE-PLANNING

What questions must be answered What questions must be answered before developing a training plan?before developing a training plan?

PlanningPlanning

? 12 miles

?? 15 miles

? 7 miles

Step 1.Step 1. DEFINE THE DEFINE THE TASKTASK

What would we need to know about theWhat would we need to know about theassignment before we accept?assignment before we accept?

All the facts and figures: where, when, All the facts and figures: where, when, how, what and whohow, what and who

The objective or goal of the assignment:The objective or goal of the assignment: what we are trying to accomplishwhat we are trying to accomplish

Step 2.Step 2. IDENTIFY IDENTIFY RESOURCESRESOURCES

When we consider the resources needed When we consider the resources needed and available, we need to ask ourselves:and available, we need to ask ourselves:

What resources do we need to accomplish the What resources do we need to accomplish the task? task?

What do we already have?What do we already have? Where do we get what we don’t have?Where do we get what we don’t have? Are there any resources that requireAre there any resources that require

special attention, advance planning,special attention, advance planning,or significant expense? Are thereor significant expense? Are therealternatives?alternatives?

Step 3.Step 3. CONSIDER CONSIDER ALTERNATIVESALTERNATIVES

This step relates to alternate methods and This step relates to alternate methods and procedures for a training course. These might procedures for a training course. These might include:include:

What kind of training aids should we use?What kind of training aids should we use?

Which technique will be best forWhich technique will be best forgetting the message across?getting the message across?

How should we arrange the tablesHow should we arrange the tablesand chairs?and chairs?

Step 3.Step 3. CONSIDER CONSIDER ALTERNATIVESALTERNATIVES

This also relates to emergencies or the This also relates to emergencies or the unexpected. We should have a backup plan (Plan unexpected. We should have a backup plan (Plan B).B).

Are we prepared for equipment failures? Are we prepared for equipment failures?

Do we have an alternative session elementDo we have an alternative session element ready to use while a problem is corrected? ready to use while a problem is corrected?

Do we have backup presenters in case a member of Do we have backup presenters in case a member of the training team suddenly becomes ill and cannot the training team suddenly becomes ill and cannot attend? attend?

Do we have modules that can be compressed or Do we have modules that can be compressed or deleted if there are time constraints?deleted if there are time constraints?

Step 3.Step 3. CONSIDER CONSIDER ALTERNATIVESALTERNATIVES

As trainers, we must set a good example. As trainers, we must set a good example.

If training courses are to run smoothly, we must be If training courses are to run smoothly, we must be prepared for the unexpected.prepared for the unexpected.

We need to decide which optionsWe need to decide which optionsare best, and what alternativeare best, and what alternativemeasures should be taken.measures should be taken.

Step 4. CREATE THE Step 4. CREATE THE PLANPLAN

Creating a workable plan can be a challenge.Creating a workable plan can be a challenge. Training session outlines are provided in BSA Training session outlines are provided in BSA

training manuals.training manuals. We need to fill in the blank spaces.We need to fill in the blank spaces.

A written plan tells everyone concerned A written plan tells everyone concerned what is expected, and when.what is expected, and when.

It provides a permanent record that will be It provides a permanent record that will be helpful the next time we conduct the course.helpful the next time we conduct the course.

It can serve as a backdated checklistIt can serve as a backdated checklist

Step 4. CREATE THE PLANStep 4. CREATE THE PLAN

We should always create our plans inWe should always create our plans inwritten form.written form.

We may want to include events that We may want to include events that precedeprecedethe training course, as well.the training course, as well.

Step 5. WORK THE PLANStep 5. WORK THE PLAN

Be sure you are ready. Be sure you are ready.

Review the previous steps.Review the previous steps.

Do it! Hold the training course.Do it! Hold the training course.

Follow the written plan, but be flexible Follow the written plan, but be flexible and make any adjustments needed.and make any adjustments needed.

Step 6. EVALUATEStep 6. EVALUATE

What should we evaluate about a training What should we evaluate about a training course?course?

Did we accomplish what we set out to do?Did we accomplish what we set out to do?

Will we conduct it the same way again?Will we conduct it the same way again?

If not, what changes would we make?If not, what changes would we make?

BENEFITS OF PLANNINGBENEFITS OF PLANNING

We all know that problems occur We all know that problems occur from poor planning, but what from poor planning, but what benefits can we expect from good benefits can we expect from good planning?planning?

BENEFITS OF PLANNINGBENEFITS OF PLANNING

• Increased attendance at the next training session.Increased attendance at the next training session.• Trainers build confidence and skill in handling Trainers build confidence and skill in handling

training aids and equipment.training aids and equipment.• Leaders receive accurate and complete Leaders receive accurate and complete

information, and do a better job as a result.information, and do a better job as a result.• Trainers know what is expected.Trainers know what is expected.• Trainers stay within the time limits.Trainers stay within the time limits.• Trainers give enthusiasm and confidence to other Trainers give enthusiasm and confidence to other

leaders.leaders.• Learning objectives are achieved.Learning objectives are achieved.

TWO TYPES OF PLANSTWO TYPES OF PLANS

There are two types of plans that relate to There are two types of plans that relate to training:training:

SHORT-RANGE PLANSSHORT-RANGE PLANS

LONG-RANGE PLANSLONG-RANGE PLANS

SHORT-RANGE PLANSSHORT-RANGE PLANS

Meet a particular objective in the near futureMeet a particular objective in the near future Cover a limited area of trainingCover a limited area of training Answer the question: Are we doing things right?Answer the question: Are we doing things right? Should fit well within and contribute to long-range Should fit well within and contribute to long-range

plansplans

Some examples:Some examples:• Plans for basic training sessions for new leaders Plans for basic training sessions for new leaders

who have just been recruitedwho have just been recruited• Plans for a den chief training conferencePlans for a den chief training conference• Plans for training roundtable staff membersPlans for training roundtable staff members

LONG RANGE PLANSLONG RANGE PLANS Cover a longer timeCover a longer time May include a variety of different types of trainingMay include a variety of different types of training

Some examples:Some examples:• An annual plan, including Fast Start and basic An annual plan, including Fast Start and basic

trainingtraining• Makeup training sessionsMakeup training sessions• Den chief trainingDen chief training• Regular monthly roundtablesRegular monthly roundtables• Supplemental trainingSupplemental training• Personal coachingPersonal coaching• Self-studySelf-study

LONG RANGE PLANSLONG RANGE PLANS

We should not overlook the We should not overlook the importance of long-range plans importance of long-range plans in providing a total leadership in providing a total leadership growth and development growth and development program for leaders.program for leaders.

SHORT- AND LONG-RANGE SHORT- AND LONG-RANGE PLANSPLANS

Both short-range and long-range plans Both short-range and long-range plans are developed using the six steps are developed using the six steps discussed earlier.discussed earlier.

Planning is crucial in administering an Planning is crucial in administering an effective training program.effective training program.

AssignmentAssignment

Plan the team’s BSA 500 Plan the team’s BSA 500 victory celebration, using the victory celebration, using the Six StepsSix Stepsof Planning.of Planning.

SUMMARYSUMMARY

A well planned training course is easier to A well planned training course is easier to present and easier for participants to present and easier for participants to understand.understand.

The process permits each planning step to The process permits each planning step to be revisited whenever necessary. be revisited whenever necessary.

On-going improvements make training more On-going improvements make training more effective.effective.