MS WORD 2013

Word BasicPresenter Notes:• The Word Basics presentation is a preformatted

solution designed to help familiarize you with the word processing application’s basic functions.

What is Word ?

•Microsoft Word 2013 is a word-processing program designed to help you create professional-quality documents.

•MS Word is a popular, used primarily for creating documents

Creating new blank document

When beginning a new project in Word, start with a new blank document.

1) Select the File tab. Backstage view will appear.

2) Select New, then click Blank document.

3) A new blank document will appear.

Create a new Document from a Template

1) Click the File tab to access Backstage view.

2) Select New. Several templates will appear below the Blankdocument option.

3) Select a template to review it, along with additional information on how the template can be used.

4) Click Create to use the selected template.

Convert Document

1) Click the File tab to access Backstage view.

2) select the Convert option.

3) A dialog box will appear. Click OK to confirm.

4) The document will be converted to the newest file type.

To save a document

When you create a new document in Word, you'll need to know how to save it so you can access and edit it later.

1) Select the Save command on the Quick Access toolbar.

• You can also save document by pressing Ctrl+S on your keyboard.

Save As1) Click the file tab and select save as.

2) You'll then need to choose where to save the file and give it a file name.

3) Once chosen, the Save As dialog box will appear. Select the location where you want to save the document

4) Enter a file name for the document, then click Save.

5) The document will be saved.

Printing

1) Select file tab, select print.

2) Print pane will appear click on print.

• You can also access the Print pane by pressing Ctrl+P on your keyboard.

Spell check

1) Click the File tab, then click Options.

2) A dialog box will appear, select Proofing.

3) The dialog box gives several options

4) select options to you and click Ok.

Word’s Thesaurus

1) Select the word you wish to review.

2) Select the review tab.

3) Select the Thesaurus option on the ribbon.

4) Research pane will appear on right corner.

5) Search for the word, close the research pane.

• You can also search for Thesaurus by pressing Shift+F7.

Formatting a Paragraph.

• To format entire paragraphs, use Word’s Paragraph formatting options.

• Whenever you apply paragraph formatting, the format settings you select will be applied to the body of the entire paragraph.

• Paragraph formatting options include:Align left. (Ctrl+L)

Center (Ctrl+E)

Align right. (Ctrl+R)

Justify. (Ctrl+J)

Create Numbering List

1) Select the numbering format to use from the numbering object on the home tab.

2) Begin typing the numbered list.

3) Press Enter after each entry; Word will automatically drop to the next numbered entry.

4) After the last numbered item, press Enter twice to exit Word’s numbering format.

Creating Bullet list1) Select the bullet format to use by clicking the

dropdown arrow on the bullets object.

2) Click define new bullet if you wish to add any new bullet graphics.

3) Click OK.

4) Begin typing the bulleted list.

5) Press Enter after each entry; Word will automatically drop to the next bulleted entry.

6) After the last bulleted item, press Enter twice to exit Word’s bullet formatting.

Intermediate

Header and Footer1) The header is a section of the document that appears in the top margin, while the

footer is a section of the document that appears in the bottom margin

2) Double-click anywhere on the top or bottom margin of your document.

3) The header or footer will open, and a Design tab will appear on the right side of the Ribbon.

4) Type the desired information into the header or footer.

5) When you're finished, click Close Header and Footer. Alternatively, you can press the Esc key.

Adding page numbers

1) Double-click anywhere on the header or footer, if not you can double-click near the top or bottom of the page.

2) The Design tab will appear on the right side of the Ribbon, Click the Page Number command and select the desired page numbering style

3) Page numbering will appear.

Tables

1) Select the insert tab and click table command.

2) A drop-down menu containing a grid of squares will appear. Hover the mouse over the grid to select the number of columns and rows in the table.

3) Click the mouse, and the table will appear in the document.

Columns1) Select the text you want to format.

2) Select the Page Layout tab, then click the Columns command. A drop-down menu will appear.

3) Select the number of columns you want to create.

4) The text will format into columns.

Charts1) Select the Insert tab.

2) A dialog box will appear. Select a category from the left pane, and review the charts that appear in the right pane.

3) Select the desired chart, then click OK

Smart Art1) Select the Insert tab, then click the SmartArt command. A drop-

down menu of shapes will appear.

2) A dialog box will appear. Select a category on the left, choose the desired SmartArt graphic, then click OK.

3) The SmartArt graphic will appear in your document.

Themes

1) From the Design tab, click the Themes command.

2) Select the desired theme from the drop-down menu.

3) The selected theme will appear.

Page margin

1) Select the Page Layout tab, then click the Margins command.

2) A drop-down menu will appear. Click the predefined margin size you want.

3) The margins of the document will be changed.

Footnotes v/s Endnotes

• Footnotes typically appear at the end of each page, whereas endnotes appear at the end of the document.

• Footnotes and endnotes consist of two linked parts – the note reference mark and the corresponding note text.

Footnotes

1) Click the References tab.

2) From the Footnotes group, choose Insert Footnote.

3) Type the footnote(no need to type note’s number).

Endnotes• Endnotes, which place all a document’s notations by default at the

end of the document, are created using essentially the same process as footnotes.

1) Select the text where the number denoting and end note should appear.

2) Press the References tab on the Office ribbon.

3) Press the Insert End Note button (shown at the top of the slide).

4) Type the text you wish to appear as the end note.

5) Click elsewhere in the document to continue.

Advanced

Mail Merge

• Mail Merge allows to produce multiple letters, labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet.

• Facility provided by Microsoft word whereby a form-letter can be sent to many recipient.

• The program takes each recipient name and address from mailing list and enters it in its usual place on letter, and also prints mailing labels.

Mail Merge

• Open an existing Word document, or create a new one.

• From the Mailings tab, click the Start Mail Merge command and select Step by Step Mail Merge Wizard from the drop-down menu.

• Once you have chosen the type of document you want to create click next.

• Select the current document and click next.

Mail Merge • From the Mail Merge task pane, select Use an existing list, then click

Browse to select the file.

• Locate your file and click Open.

• In the Mail Merge Recipients dialog box, you can check or uncheck each box to control which recipients are included in the merge.

• From the Mail Merge task pane, click Next: Write your letter .

Mail Merge• Choose one of the four placeholders: Address block, Greeting line,

Electronic postage, or More items.

• Depending on selection Dialog box will appear. Select desired option and click next.

• Click Next: Preview your letters.

• Click next to complete the merge.

Table of Content

• Table of Content lists all the sections in the document with page numbers where that section begins from.

• Click where you want to insert table content.

• Navigate to the References tab on the Ribbon, then click the Table of Contents command

• choose an Automatic Table from the gallery of styles.

Insert an Index

• Mark the text to include in your index.

• To mark text for the index, select it within the document and press [Alt][Shift][X], this will open the Mark Index entry dialog and display the selected text.

• Selecting Mark will prepare this text for the index.

• Build an index by selecting Insert Index from the References tab.

Comments• The ability to add comments to a document proves particularly

helpful.

• Click Review tab.

• Click the Display for Review button menu.

• Choose the All Markup command.

Thank You