Microsoft ExcelMicrosoft ExcelProject 1Project 1

Computer Applications I

Creating a Worksheet and Embedded Chart

Mrs. Martin

Spreadsheet Spreadsheet TerminologyTerminology WorkbooksWorkbooks are like notebooks containing a collection of worksheets.

WorksheetsWorksheets individual sheets organized into a rectangular grid of vertical columns and horizontal rows within a workbook .

SheetSheet TabsTabs display the sheet name at the bottom of a workbook.

CellCell the intersection of a row and column, is a basic unit of a worksheet in which you enter data.

RangeRange is a series of 2 or more adjacent cells.

GridlinesGridlines the horizontal and vertical lines on a worksheet.

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What is Microsoft What is Microsoft Excel? Excel? A powerful spreadsheet program that allows users to organize data, complete calculations,

make decision, graph data, and develop professional-looking reports.

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Four Major Parts of Four Major Parts of ExcelExcel WorksheetsWorksheets allow users to enter, calculate,

manipulate and analyze data.

ChartsCharts pictorially represent data. Excel can draw two or three-dimensional charts.

Tables Tables helps organize and manage data within a worksheet.

WebWeb SupportSupport allows users to save the worksheets in HTML format.

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Excel WindowExcel WindowQuick Access

Toolbar

Title Bar

Ribbon

Name Box w/active cell

reference

Scroll Bars

ModeIndicator

Office Button

heavy border surrounds active cell

highlighted row & column headings indicate cell A1 is

active

Sheet Tabs

Formula Bar

Status Bar

Select All Button

AutoCalculate Area

Excel Window ElementsExcel Window Elements

Ribbon Ribbon control center in Excel.

OfficeOffice ButtonButton central location for managing and sharing documents.

QuickQuick AccessAccess ToolbarToolbar provides easy access to frequently used commands.

NameName BoxBox displays the active cell reference.

CellCell ReferenceReference unique address identifying cell coordinates.

FormulaFormula BarBar displays an entry as you type.

StatusStatus BarBar presents information about the worksheet.

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Microsoft Excel FeaturesMicrosoft Excel Features

Entering Data Text & Numbers

Active Cell

Functions Prewritten Formulas Arguments

Calculating a Sum Sum Function AutoSum Button

Fill Handle

Merging Cells

AutoCalculate Area

Charts Embedded Charts Legend

Chart Depiction Y- & X-Axis

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TextText is used to place titles and consists of any set of characters containing a letter, hyphen or space. Text is left aligned by default.

NumbersNumbers are used to represent amounts and can contain only the following characters:

0 1 2 3 4 5 6 7 8 9 + - ( ) , / . $ % E e

*If a cell entry contains any other keyboard character (including spaces), Excel interprets the entry as text.

Numbers are right aligned by default.

Entering DataEntering Data

Back to Excel Features Slide 8

Active CellActive Cell

The ActiveActive CellCell is the one which you can enter data.

Ways to identify the active cell: Surrounded by a heavy border Name box displays the active cell reference The column heading and row heading are

bolded

Back to Excel Features Slide 9

Functions-Prewritten Functions-Prewritten FormulasFormulas

A FunctionFunction takes a value or values, computes a statistic, and returns a result to a cell.

All functions start with an equal sign, and include ArgumentsArguments in parentheses after the function name.

=Sum(D3:D10)

EqualSign

FunctionName

Arguments inParentheses

Back to Excel Features Slide 10

Calculating a SumCalculating a Sum

SumSum FunctionFunction computes the sum or total of a range of cells.

AutoSumAutoSum ButtonButton when selected, Excel selects a range of cells to sum. If the range is wrong you must select the correct range before clicking the button a second time.

AutoSumAutoSum ButtonButton ArrowArrow provides access to other often used buttons.

Back to Excel Features Slide 11

Fill HandleFill Handle

The FillFill HandleHandle is the small black square in the lower right corner of the active cell used to fill or copy a series.

Use the fill handle to copy a cell to adjacent cells. CopyCopy AreaArea is the cell being copied or source. PastePaste AreaArea is the range of cells receiving the copy

or the destination. RelativeRelative ReferenceReference when you copy, excel

adjusts the cell references for each new position.

Slide 12Back to Excel Features

Merging CellsMerging Cells

MergingMerging CellsCells involves creating a single cell by combining two or more selected cells. Use the MergeMerge & Center button& Center button to merge cells and center the contents of the cells across columns.

Merge & Center button

cells A1 through G1 merged to

create new cell A1 & centered entry across columns

heavy border indicates new dimensions of

cell A1

Back to Excel Features Slide 13

AutoCalculate AreaAutoCalculate Area

AutoCalculateAutoCalculate AreaArea is used in place of a calculator to view range totals. Use the AutoCalcuateAutoCalcuate AreaArea on the status bar to check your work by selecting the range of cells containing the numbers you want to check.

AutoCalculate Area

Back to Excel Features Slide 14

Embedded ChartsEmbedded Charts

Charts Charts drawn to graphically represent data based on the values in a worksheet. BTW-when you change a cell value on which a chart

is dependent, Excel redraws the chart instantaneously.

EmbeddedEmbedded ChartsCharts are drawn on the same worksheet as the data.

LegendLegend identifies each bar in a chart as titles from the leftmost column.

Back to Excel Features Slide 15

Chart DepictionChart Depiction

Y-Axis (Value Axis) scale is derived on

the basis of the values in the worksheet.

X-Axis (Category Axis)

titles are the entries in the topmost row of

the range.

Back to Excel Features

Columns developed from

values in worksheet

each color represents a row in

the worksheetdash ( $- ) represents zero

3-D Clustered Column Chart

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