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Spreadsheet Software
Objectives1. Discuss the use of Spreadsheet Software
2. Identify the parts of MS Excel Window
3. Perform how to work with simple formulas
4. Perform how to work with simple functions in MS Excel
5. Sort and Filter Data
6. Format Worksheets
7. Demonstrate Conditional Formatting
8. Create Pivot Table
Spreadsheet Software
A type of application program which manipulates numerical and string data in rows and columns of cells. The value in a cell can be calculated from a formula which can involve other cells. A value is recalculated automatically whenever a value on which it depends changes. Different cells may be displayed with different formats.
Spreadsheet Uses
School: Student grades, payroll
Sports: individual and team statistics
Personal: checkbook, household expenses
Business: payroll, investments
Parts of Spreadsheet
ARITHMETIC OPERATOR MEANING EXAMPLE
+ (plus sign) Addition 3+3
– (minus sign) Subtraction
Negation
3–1
–1
* (asterisk) Multiplication 3*3
/ (forward slash) Division 3/3
% (percent sign) Percent 20%
^ (caret) Exponentiation 3^2
COMPARISON OPERATOR MEANING EXAMPLE
= (equal sign) Equal to A1=B1
> (greater than sign) Greater than A1>B1
< (less than sign) Less than A1<B1
>= (greater than or equal to
sign)
Greater than or equal to A1>=B1
<= (less than or equal to sign) Less than or equal to A1<=B1
<> (not equal to sign) Not equal to A1<>B1
REFERENCE OPERATOR MEANING EXAMPLE
: (colon) Range operator, which produces
one reference to all the cells
between two references,
including the two references.
B5:B15
, (comma) Union operator, which combines
multiple references into one
reference
SUM(B5:B15,D5:D15)
(space) Intersection operator, which
produces one reference to cells
common to the two references
B7:D7 C6:C8
How to work with simple Formulas• You can create a simple formula to add, subtract,
multiply or divide values in your worksheet. Simple formulas always start with an equal sign (=), followed by constants that are numeric values and calculation operators such as plus (+), minus (-), asterisk(*), or forward slash (/) signs.
• For example, when you enter the formula =5+2*3, Excel multiplies the last two numbers and adds the first number to the result. Following the standard order of mathematical operations, multiplication is performed before addition.
Microsoft Excel
How to work with Functions in Excel
• All functions have a common format – the equals sign followed by the function name followed by the input in parentheses.
• The input for a function can be either:– A set of numbers (e.g., “=AVERAGE(2, 3, 4, 5)”)
• This tells Excel to calculate the average of these numbers.
– A reference to cell(s) (e.g., “=AVERAGE(B1:B18) or “=AVERAGE (B1, B2, B3, B4, B5, B6, B7, B8)”
• This tells Excel to calculate the average of the data that appear in all the cells from B1 to B8.
• You can either type these cell references in by hand or by clicking and dragging with your mouse to select the cells.
Simple Functions
SUM
AVERAGE
COUNT NUMBERS
MINIMUM
MAXIMUM
IF
VLOOKUP
=SUM(CELL NUMBERS) ENTER
=AVERAGE(CELL NUMBERS) ENTER
=COUNT(CELL NUMBERS) ENTER
=MIN(CELL NUMBERS) ENTER
=MAX(CELL NUMBERS) ENTER
=IF(CELL NUMBERS) ENTER
=VLOOKUP(CELL NUMBERS) ENTER
There are 457 functions in Microsoft Excel 2013
Compatibility functions
Cube functions
Database functions
Date and time functions
Engineering functions
Financial functions
Information functions
Logical functions
Lookup and reference functions
Math and trigonometry functions
Statistical functions
Text functions
User defined functions that are installed with add-ins
Web functions
• Sort data in a PivotTable
– Default is alphabetical by row label text
• To quickly rearrange data, click in a cell in the column you want to
sort, and then click Sort Smallest to Largest (Sort A to Z for text) or
Sort Largest to Smallest (Sort Z to A for text) in the Sort & Filter
group on the Options tab
• For specialized sorting, click Sort in the Sort & Filter group on the
Options tab
– If you click in a row label or column label first, you get a dialog
box that has slightly different options than if you click on a value
first
Sort and Filter
Microsoft Excel
Create a PivotTable
• A PivotTable allows you to summarize, analyze, and explore large amounts of data
• Data can be dynamically arranged to view it from different angles
• One column must have duplicate values to create categories for organizing and summarizing data
• Another column must have numeric values
• Create a PivotTable by clicking PivotTable in the Tables group on the Insert tab
21Microsoft Excel
