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SCHOOL OF ARCHITECTURE, BUILDING AND DESIGN

BACHELOR OF QUANTITY SURVERYING (HONOURS)

MANAGEMENT SCIENCE ( MGT60203 )

GROUP ASSIGNMENT

LECTURER : MS. TAY SHIR MEN

GROUP MEMBERS

NAME STUDENT ID

KOK KA SHING 0323553

YEONG POH LING 0323590

ZACHARY OOI CHENG EN 0323120

ADAM WONG 0322520

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TABLE OF CONTENT

No. Content Pages 1. Task 1

i. Company Background

ii. Vision Statement iii. Mission Statement

iv. Our Goals - Long Term Goals

- Midterm Goals - Short Term Goals

v. Organization Chart of CONSTRUXIVE Sdn. Bhd. vi. Job Responsibilities for Each Position Job

3 - 10

2 Task 2

i. Management Trainees Recruitment ii. Interview Activities

iii. Interview Questions iv. Development Plan

11-16

3 Task 3

i. Definition of Information Management and Information Technology

ii. Cloud Computing iii. Building Information Modeling (BIM)

17-19

4 References 20

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COMPANY BACKGROUND

CONSTRUXIVE SDN. BHD. is a construction company set up in year 2017 by 4

members who are Kok Ka Shing, Yeong Poh Ling, Zachary Ooi Cheng En and Adam Wong

that who are experienced in construction industry for over 10 years. CONSTRUXIVE SDN.

BHD. is a construction company that we start up with RM1 million as capital.

CONSTRUXIVE is a construction company expertise in industrialized building system.

It was founded upon the passion to deliver our clients’ aspiration on their projects. As a

company specialize in industrialized building system, CONSTRUXIVE’S brand and

reputation are built on our delivery, expertise and commitment to achieve excellence.

The company’s proven world-class expertise in IBS. With our expertise and experience

we are able to tailor fully-integrated and cost-effective solutions for our clients,

delivering effective design and build services.

CONSTRUXIVE has a total number of 21 full time staff in offices and over 120

employees on the site. Driven by our vision of Striving for Excellence in areas of our

expertise and powered by a bunch of experienced and dynamic team, CONSTRUCXIVE

soars even higher in the years to come.

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OUR VISION STATEMENT

A vision statement defines the optimal desired future state the mental picture of what

an organization wants to achieve over and provides guidance and inspiration as to what

an organization is focused on achieving in five, ten, or more years

“Striving for Excellence in areas of our expertise.” Vision is the ultimate goal of an organization. We continue a commitment to excellence

by striving for quality in every project regardless of size, budget or time line. As we aim

to be one of the top construction company in Malaysia, our services will expand to

provide the best services to our clients.

OUR MISSION STATEMENT

Mission statements are statements that defines plans and directions to achieve the

vision. Mission statement may consist of one or more statements. A good mission

statement provides answer to reasons behind the existence of a company and what the

company wants to achieve in a shorter period of time as compared to a vision. It is a

statement that expresses how an organization achieve the vision, which is the ultimate

goal of the organization.

To achieve ISO (International Standard Operation) company

We convey a dynamic team with an ongoing passion to deliver high quality and

outstanding of work on time within budget on client’s total satisfaction.

Produce quality employees with high work and ethnic values

Commit to safety. CONSTRUXIVE requires that all practical efforts be taken to

provide a work environment that is free from recognized safety and health

hazards.

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OUR GOALS

LONG TERM GOALS To be one of the top competitive company in the construction industry

To develop a reputation of top quality service

To become top employer in Malaysia

MIDTERM GOALS To be certified as ISO (International Standard Operation) company

To be recognize in the construction industry

SHORT TERM GOALS Introduce and increase the use of IBS ( Industrialized Building System) in

construction industry

Make sure all employees achieve the basics of quality, experience positive

attitudes, flexibility, transparency and timeliness

To strategically grow in revenue at a rate of 15% per year

To achieve safety and quality consciousness in every project.

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ORGANISATION CHART

Managing Director

Accountant

Clerk

Project Manager

Project Engineer

M & E Engineer

C & S Engineer

Quantity Surveyor

Assistant Quantity Surveyor

Site Supervisor /

Foreman

Human Resource

Clerk

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JOB RESPONSIBILITIES FOR EACH POSITION

Managing Director

Secure project opportunities

Maintain and improve public relations

Coordinates and correspond with developers or clients

Manages the organization and staffs

Provides assistant to staff

Project Manager

Monitor all running projects of the company

Organize project team and assign responsibilities to his supporting managers or

personnel for the performance of works and verification activities

Documentation of records of all running projects

Coordinate and correspond with client-appointed consultants

Coordinate with project engineer and quantity surveyor of the organization

Report updates to managing director

Establish and control the overall project budget

Conduct technical and contractual reviews to ensure that the works is being

executed in accordance with contract document

Review periodically the performance of the works and subcontractor

Accountant

Monitor and control over financial issues of the organization

Control expanses and budget of the company

Authorize holding and releasing of money of the organization

Prepares asset, liability, and capital account entries by compiling and analyzing

account information.

Maintains accounting controls by preparing and recommending policies and

procedures

Maintains customer confidence and protects operations by keeping financial

information confidential

Secures financial information by completing data base backups

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Accountant Clerk

Responsible for reviewing and maintaining accounting records

Enter balances and calculate interest on loans, bank accounts and credit

accounts

Review invoices and reconcile account statements

Investigate any discrepancies and generate financial reports

Verifies financial reports by running performance analysis software program

Determines value of depreciable assets by running depreciation software

program

Protects organization's value by keeping information confidential

Accomplishes accounting and organization mission by completing related results

as needed.

Human Resource

Recruit and manage employees

Manages payroll of staffs

Obtain work permit and medical insurance of labor

Ensure sufficient manpower of the organization

Maintains the work structure by updating job requirements and job descriptions

for all positions

Maintains management guidelines by preparing, updating, and recommending

human resource policies and procedures

Maintains historical human resource records by designing a filing and retrieval

system, keeping past and current records

Maintains human resource staff by recruiting, selecting, orienting, and training

employees

Maintains human resource staff job results by counselling and disciplining

employees, planning, monitoring, and appraising job results.

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Human Resource Clerk

Maintaining employee records and presenting benefits packages

Interviewing new employees, checking references and organizing background

checks

Providing policy training

Maintain detailed employee and training files

Answering employee questions

Processing incoming mail

Creating and distributing documents

Providing customer service to organization employees

Serving as a point of contact with benefit vendors/administrators

Maintaining computer system by updating and entering data

Setting appointments and arranging meetings

Maintaining calendars of HR management team

Compiling reports and spreadsheets and preparing spreadsheets

Project Engineer

Solves technical issues on site

Refers to project manager for Architect Instructions (AI) and Engineer

Instructions (EI)

Correspond to technical issues

Monitor work progress on technical constructions

C&S Engineer (Civil and Structure Engineer)

Monitors civil and structural works

Resolves issues over civil and structural works

Correspond with project engineer

M&E Engineer (Mechanical and Electrical Engineer)

Monitors electrical conduit and piping work

Solves issues over mechanical and electrical work

Ensure laying of electrical conduit and pipes work are on time for brickwork or

concrete work

Correspond with project engineer

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Quantity Surveyor

Calculate project cost and prepare tender documents

Monitor total work progress

Submission of work progress to claim payment

Undertaking cost analysis for repair and maintenance project work

Assisting in establishing a client's requirements and undertaking feasibility

studies

Performing risk, value management and cost control

Advising on procurement strategy

Site Supervisor/ Foreman

Supervise work on site

Conduct work on site based on Architect Instructions (AI) and Engineer

Instructions (EI)

Distribution of work and labors

Report and update project engineer and quantity surveyor

Quality Assurance (QA) and Quality Control (QC) of the structure

To ensure service and repair targets are met.

To ensure financial targets are met within own sphere of responsibility,

maintaining minimal stock of parts, authorizing orders up to the prescribed limit

Foremen may have to give progress reports and tours to customers

To monitor work progress, and pursue as necessary

To ensure the efficient and effective use of staff, workshop facilities and

equipment

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Task 2

Management Trainees Recruitment As a start to our development plan for the company, CONSTRUXIVE SDN.BHD. wishes to

hire 3 different management trainees into the company.

1) Accountant

Responsibilities:

Prepares asset, liability, and capital account entries by compiling and

analyzing account information.

Handle financial transactions within the company by entering account

information’s.

Summarizing current financial status.

Suggests ways to reduce cost, increasing company revenue and profit.

Preparing balance sheet, profit and loss statement, and other reports.

Suggesting company policies regarding the company’s accounts.

Maintaining financial security of the company.

Prepares payments by verifying documentation, and requesting

disbursements.

Requirement:

Must have a qualification of diploma/degree in account/finance management or

higher.

Have at least 1-2 years working experiences in relevant field.

Able to use Microsoft software or any other useful accounting software.

Able to speak English, Chinese and Malay fluently.

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2) Site Supervisor

Responsibilities:

Supervise and monitor the employees working on site.

Manages sub-contractors by locating, evaluating, and selecting sub-

contractors

Fully capable of meeting construction budget by monitoring project

expenditures; identifying variances; implementing corrective actions;

providing non-project annual operating and capital budget information.

Supervise the progress of the site according to the schedule.

Meets operational standards by contributing construction information to

strategic plans and reviews; implementing production, productivity, quality,

and customer-service standards; resolving problems on site.

Able to suggest improvements to the construction management systems.

Accomplishes construction project results by defining project purpose and

scope; calculating resources required; establishing standards and protocols.

Requirement: Must have a qualification of diploma in building/ degree in construction

management or higher.

At least have 2-4 years working experiences in relevant industry field.

Experienced in Structural and building M&E works.

Capable of reading architectural drawings

Able to distribute manpower and resources wisely.

Good leadership and communication skills and can work independently.

Able to speak English, Chinese and Malay fluently.

3) Project Engineer

Responsibilities:

Develop project objectives by reviewing project proposals and plans; conferring with management.

Deciding on project responsibilities by identifying project phases and elements.

Determines project specifications by studying product design, customer requirements, and performance standards; completing technical studies;

preparing cost estimates. Confirms product performance by designing and conducting tests.

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Determines project schedule by studying project plan and specifications;

calculating time requirements; sequencing project elements. Controls project plan by reviewing design, specifications, and plan and schedule

changes. Prepares project status reports by collecting, analysing, and summarizing

information and trends.

Requirement:

Must have a qualification of diploma/ degree or higher in project

management or civil/mechanical engineering.

At least have 2-4 years working experiences in relevant industry field.

Capable of using engineering software eg. CAD

Familiar in the manufacturing methods and procedures.

Good documentation and design skills.

Good leadership and communication skills and can work independently.

Able to speak English, Chinese and Malay fluently.

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INTERVIEW ACTIVITES

Practical Tasks This assessment will test how the candidates will make critical decision in a group when

given a task to solve. The task may or may not be related to the job description. As a

group, each member will work together to figure out a solution to the task given. It

involves each member participating in the discussion by contributing to their own

opinions. This activity is to determine each member’s ability to communicate and work

as a team. Furthermore, this assessment also assesses creative potential of the

interviewees.

Case Studies In this group interview task, each group would receive a brief based on a scenario which

the interviewees would face as an employee for the company. The brief will outline

certain problems for the interviewees to solve as a team. This activity discerns the

analytic, creativity and problem-solving skills of the members. As such, it can also assess

their attention to details and time management skills. Furthermore, it reviews the

confidence of the candidates to be able to defend and justify their respective answers.

Face to face interview Face to face interviews are oldest and most reliable way of collecting data on the

interviewees. It allows an interviewer to directly communicate with the respondent in

accordance with the prepared questionnaire. This enables interviewer to acquire factual

information, attitude, preferences and other information during the conversation with

the respondent.

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INTERVIEW QUESTIONS

I. PERSONAL QUESTIONS

Purpose: To have a rough impression on the person being interviewed.

Sample:

- Tell me about yourself.

- Describe your current or most recent position.

- What is your reason for leaving your current position?

- How long have you been looking for a new job?

- How did you prepare for this interview?

II. MATURITY AND JUDGEMENT

Purpose: To determine an individual’s maturity level and ability to render rational

judgements.

Sample:

- What is the most important decision you have made recently?

- If you were to start a career over, what would you do differently?

- If you were given a bribe to overlook an issue, would you do it and why?

- Are you willing to work outside of your comfort zone?

III. RESPONSIBILITY

Purpose: To determine an applicant’s willingness to accept responsibility and to be

accountable for his or her actions that they have taken.

Sample:

- Describe a project or assignment which you were required to complete from

start to finish.

- What were your responsibilities in your last job?

IV. RELATIONSHIPS

Purpose: To determine whether the applicant has the mean of working with other

people.

Sample:

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- When you have entered a new workplace in the past, describe how you have

gone about meeting and developing relationships with your new co-workers, supervisors, and reporting staff.

- What kinds of people you have difficulty working with?

- Describe a conflict you were involved in at work. How did you resolve the conflict? What happened next with that co-worker or team?

V. SELF AWARENESS AND DEVELOPEMENT

Purpose: To ascertain whether the interviewee is self-aware and whether they strive to

improve themselves.

Sample:

- What are your strength and weakness?

- What personal goal you have set for yourself?

- Describe your personal and professional growth throughout the jobs or roles you

have up taken.

- Where do you see yourself in 5 years?

Development Plan

Performance-Based Employee Development Plan

A performance-based employee development plan uses the annual

performance appraisal of an employee to review their previous

accomplishments, capabilities in order to establish goals for the next

upcoming year. These goals can be company related such as increasing

productivity, or personal goals that are designed to improve an employee’s

skills or education. An example would be, when a department manager

instructs their employee to complete an education classes based on their

skill within the next 6 months. As a result, that goal can improve the

employee’s skills to prepare him or her for future roles within the company.

Another way to construct a goal from the performance-based employee

development plan is to build upon the skills the employee already has to

challenge him to improve for the next step in his career.

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Task 3

Definition of Information Management and Information

Technology Information, in today’s world, consists of both electronic and physical information.

Information management (IM) is the collection and management of information from

one or more sources and the distribution of that information to one or more audiences

where an organization has control over the structure, processing and delivery of

information. On the other hand, Information technology is defined as a set of

methodologies, tools and processes that are associated with equipment that are meant

to collect, process and present information.

Cloud Computing

Definition

Cloud computing or simply known as “The Cloud” is a type of computing that relies on

sharing computer resources instead of traditionally having local servers or personal

devices to handle delivering on-demand computing resources. The cloud is comprised of

different services such as servers, storage and application that are delivered to and

individual or an organization’s computer via the internet.

Benefits to the company

The benefits of cloud computing to our company are that it greatly increases the

efficiency and speed of collaboration within the company. This is because we can now

instantly share any ongoing projects that multiple people collaborating on thus

increasing the employee’s productivity drastically. An example would be if there were

ongoing overseas project, our employee’s station in the other country could upload the

ongoing progress of the project of to the cloud so that the relevant employee’s working

on it could quickly be updated. As a result, this could reduce the amount of time needed

to complete the project and also provide our employee’s with a more flexible work

practice as an employee can also continue their projects at home or anywhere els e.

Another reason is that it could help reduce the need of an in-house server to store all

the company’s data. This can help us reduce the cost of maintaining a server or even

eliminating the need of a server as all the data would be stored in the cloud. By paying a

small monthly subscription fee to a cloud storage service we can eliminate the cost of

maintaining a server for the company. By using cloud storage, we can also guarantee the

safety of our data as there is little to no chance of the cloud system shutting down or

breaking down and losing all of our data.

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Building Information Modelling (BIM)

There are a variety of information and information management systems in the market

and we had chosen Building Information Modeling (BIM) as our primary information

management system. Building Information Modeling (BIM) is an intelligent 3D model-

based process that gives architecture, engineering, and construction (AEC) professionals

the insight and tools to more efficiently plan, design, construct, and manage buildings

and infrastructure.

BIM is information modelling and information management in a team environment, all

the team members should be working to the same standards as one another. BIM is a

technology that everyone can understand a building through the use of a digital model

which draws on a range of data assembled collaboratively, before during and after

construction. BIM technology supports architects throughout the design process. It

gains more insight earlier in the process to optimize designs for clients’ requirements.

The reason why our company choose to use BIM on our organization because it helps to

improve the understanding of building operation and to make adaptations, renovations,

additions and alterations to the building faster and less cost than through traditional

processes. By using BIM in our organization, it creates efficiencies and it helps to reduce

the need for regathering and reformatting information. This may help to increase in the

speed and accuracy of transmitted information, reduction of costs associated with a lack

of interoperability, automation of checking and analysis and unprecedented support of

operation and maintenance activities and also making changes in the field. This result

that we get to become more proficient, the opportunities to improve productivity are

more pronounced. Productivity gain is one of the major advantages of using BIM, it will

gain through its ability to minimize project, foster communication and coordination,

identify errors early, reduce cost and also improve quality of work.

BIM give a collaborative working platform which is what Modern Method of

Construction (MMC) hinges upon. This all has conceivably wide-achieving suggestions

for the reception of offsite advancements. The outline can be finalized more

comprehensively and prior, decreasing and eliminating the requirement for sudden

changes amid development. At the point when this becomes routine, the loss from

adaptability customarily viewed as a noteworthy issue with the offsite technique is no

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more drawn as an issue. In addition, using standardized formats and single integrated

displaying process empowers much more noteworthy coordination of programming,

outlining, and specifying the construction process.

For example, our company’s quantity surveyors use Glodon Software to measure the

quantities of architectural and structural element in a building in a short time. Since

2009, the Glodon company has built up its interior closeness with US, Finland and UK

subsidiaries focusing on the European and American markets and in addition Singapore,

Hong Kong and Malaysia subsidiaries driving its advancement in SEA markets such as

Taiwan, Indonesia and Thailand (Glodon, n.d.). By using this software, our company is

able to expand our market to other country that use the same software as we did.

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References

1) Bayyari, M. (2017). List of BIM Software & Providers. The BIM Hub.

Retrieved 3 July 2017, from https://thebimhub.com/2015/08/17/list-of-bim-software-providers/#.WV1CF4SGPIU

2) How do I construct an employee development plan? | Monster.co.uk.

(2017). Monster Hiring Resource Center. Retrieved 29 June 2017, from https://hiring.monster.co.uk/hr/hr-best-practices/workforce-

management/employee-performance-management/how-do-i-construct-

an-employee-development-plan.aspx

3) Staff, I. (2017). 5 Steps to Creating Employee Development Plans That Work. Insperity. Retrieved 1 July 2017, from

http://www.insperity.com/blog/5-steps-to-creating-employee-

development-plans-that-truly-work/

4) Taylor, D. (2017). The Top 8 Free and Open Source BIM Software Tools

- Capterra Blog. Blog.capterra.com. Retrieved 2 July 2017, from

http://blog.capterra.com/the-top-6-free-bim-software-tools/

5) Use These Interview Questions About Interpersonal Skills to Assess

Applicants. (2017). The Balance. Retrieved 3 July 2017, from

https://www.thebalance.com/interpersonal-skills-interview-questions-

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6) What Is BIM | Building Information Modeling | Autodesk.

(2017). Autodesk.com. Retrieved 3 July 2017, from

https://www.autodesk.com/solutions/bim