Maki Ikegami: The Challenge for Creation of Sustainable Campus at Hokkaido University

Maki IKEGAMI Coordinator, Office for a Sustainable Campus

ISCN 2014 Pre-‐conference June 1, 2014 @ Harvard University & MIT

The Challenge for Crea-on of Sustainable Campus at Hokkaido University

Hokkaido University in City of Sapporo, Hokkaido Pref.

Established in 1876

2

3

Campus in the City Area: 1 780 000 m2 Floor Space: 740 000 m2

2008: The G8 University Summit (G8 Hokkaido Toyako Summit) Sapporo Sustainability Declaration 2010: Office for a Sustainable Campus established 2012: Action Plan for a Sustainable Campus STARS International Pilot 2013: Sustainable Campus Assessment System

Plan

Check Do

Action

Population(University ): 24 000 (18 000 students, 6 000 staffs incl. contract workers) Population(City): 2 million

Sapporo Campus

Sakushukotoni Creek

4

To check the comprehensiveness, clear questions and answers.

STARS

QuesNons on overall plan, personnel,

management, and finance.

Detailed quesNons on implemented acNviNes.

To make a move for sustainable campus, vague questions and diverse answers.

Sustainable Campus Assessment System

Detailed quesNons on overall plan, personnel,

management, and finance.

QuesNons on Implemented acNviNes.

The university would be inspired to overview themselves. -  What they’ve done. -  What they have to do in the near future.

Tier two credits: e.g. organic gardens, LED lightening, investment policy.

input

outcome

Sustainable Campus Assessment System 2013

4 categories

Management

Environment Education and Research

Local Community

Policy, strategy, and plan for whole university

　 Holistic: Criteria cover holistic activities of the university. 　 General: to be adopted to universities in Japan/Asia. 　 Guiding: to help the university develop their future strategy. to show their strengths and weaknesses in each field.

Number of criteria Management　　　　　　 42　 EducaNon and Research 16 Environment　　　　　　 81 Local community　　 19 Total 158

5

I Management

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C ategory

I-1-1 Education and research

I-1-2 C am pus

I-2-1 Dedicated staff

I-2-2 Activities

I-2-3M echanism s to supportpolicy decisions

I-3-1 Long-term planning

I-3-2Securing budgets andacquiring funds

I-3-3 O perations

I-4-1C om m unity utilization ofuniversity assets

I-4-2Servicing of universityassets

I-5

I-6

I-7-1 Faculty evaluation

I-7-2 Recruiting talent

I-8-1 Procurem ent

I-8-2 C ontractsI-8

Procurem ent andcontracts

Section

IM anagem ent

I-1Policy and overallplan

I-2O rganization toconsidersustainability

I-3Financial resourcem anagem ent

Field

I-4 Asset m anagem ent

Facility m anagem ent

Network to enhance sustainability

I-7 Personnel training

7

STARS based

8

I-1-1 Education and research 1

2

3Does the m aster plan contain policies and schem es to construct a sustainable energysystem ?

4Does the m aster plan contain policies and schem es to enhance sustainalibity of theuniveristy besides energy issues?

I-2-1 Dedicated staff 5

6

7

8 Are the infrom ation and achievem etns of these program s dissem inated?

9

10

11

12

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I-3-1 Long-term planning 14

15

16

17

18

19

20

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Are national funds for sustainability being acquired?

Are private funds for sustainability being acquired?

Are international funds for sustainability being acquired?

I-2-3

I-2-2 Activities

Are faculty and staff being educated about sustainability?

Are initernal funds of university for sustainability being guranteed?E.g. space charging, carbon credit purchase.

M echanism s to supportpolicy decisions

Is there a perm anent com m ittee that m akes policy decisions related to the university’ssustainability?

I-1Policy andoverallplan

Is there an overall plan and policy for education and research on sustainability?

I-1-2 C am pus

Is there a C am pus M aster Plan with reference to sustainability?

I-2

O rganiz a t iontoconsidersustainability

Is there a sustainability office and a coordinator?

Are there education program s for sustainability opened to local peple?e.g. life-long education

Are faculties and students sharing opportunities to work on sustainability issues?e.g. Energy saving cam paign, cam pus user assessm ent

Is there a system to evaluate the progress of the overall plan?

Are appropriate evaluations being m ade for faculty's and students' activities?

Are the internal and external inform ation and opinions realated to sustainabilirty beingcollected?

I-3Financialresourcem anagem ent

Is there an operation policy and secure funds for long-term developm ent of a sustainablecam pus with regards to education and research funds, university adm inistrative costs, andoverall university resources?

I-3-2Securing budgets andacquiring funds

Has sustainability been specifically set as a budgetary expense?

I-3-3 O perations

Are investm ents being m ade in relation to the environm ent and sustainability?And are im pact assessm ents for these investm ents being m ade?

Is there a research fund allocation system in place especially for exploratory sustainabilityresearch?

Campus Master Plan-‐ Sustainable energy system-‐ Other sustainability issues

- Is there a Campus Master Plan with reference to sustainability? * Does the master plan contain policies and schemes to construct a sustainable energy system? * Does the master plan contain policies and schemes to enhance sustainability of the university besides energy issues?

9

Campus Master Plan 2006


Campus Master Plan

Facilities Department (Task Force, Working Group)

Revision

10

22

23

24

25

I-4-2Servicing of universityassets

26

27

28

29

30

31

32

33

34

35

36Are the results of researchers' work for adm inistrative affairs dissem inated to whole university andim plem ented?

I-7-2 Recruiting talent 37

38

39

40

41

42

I-4Assetm anagem ent

I-4-1C om m unity utilization ofuniversity assets

Is the com m unity utilizing the university’s facilities?

Is the infrastructure of the university utilized am ong local com m unity? (e.g. green area, evacuation sites,etc)

Are historical assets being preserved, opened to public, connected to transportation system and unilizedam ong local com m unity?

Are there environm ental projects carried out in conjunction with the local com m unity?

Are public-private partnerships and fixed-term leases being utilized to m aintain the university’senvironm ent?

Is an assessm ent for existing or newly built buildings being conducted and is its results reflected in thefuture plan?e.g.　user assessm ent PO E(post occupancy evaluation)

I-5 Facility m anagem ent

Is there an integrated understanding of facilities’ current condition and actual use?

Is there a guidline for sustainable building and facilities?e.g. .space m anagem ent、quality of students' study room

Is there an im plem entatio plan and m aintenance plan for current and new facilities according to theguideline?

Is the budget for this im plem entation guranteed based on a long-term scope?

Is a respoinsible person or an organization specified for this im plem entation and m aintenance?

Has the university created a sustainalibity network with dom estic universities, public research institutes,and com m unities? Is there awareness of m ovem ents on the dom estic stage?

I-7Personneltraining

I-7-1 Faculty evaluation

Is there a m echanism for evaluating researchers' dedication to adm inistrative affairs related touniversity's sustainability?

Is there a system with a flexible m eans for recruiting talent with com petency in sustainability?

I-6 Network to enhance sustainability

Has the university created a sustainability network with overseas universities, research institutes,and com m unities? Is there awareness of m ovem ents on the global stage?

I-8Procurem entandcontracts

I-8-1 Procurem ent

Is green purchasing being em ployed for office equipm ent?

Are contracts being com pleted based on the contract patterns prescribed in the G reen C ontract Law?

I-8-2 C ontracts

Are environm entally conscious contractors being used?

Are local contractors being actively used? (e.g. food, m aterials, etc.)

Is there a sustainability guideline for goodwill?e.g. social and environm ental responsibility of vendors

6

Utilized by community-‐ Facilities-‐ Infrastructure-‐ Historical assets-‐ Campus environment

Evaluation for researchers’ workfor administrative affairs

- Is the community utilizing the university’s facilities? - Is the infrastructure of the university utilized among local community? (e.g. green area, evacuation sites, etc) - Are historical assets being preserved, opened to public, connected to transportation system and utilized among local community? - Are there environmental projects carried out in conjunction with the local community?

10

11

the community utilizing the university’s facilities

Café, sustainable lifestyle with firewood

Model Barn

12

II Education and Research

13

II-1-1 C urriculum

II-1-2SustainabilityLiteracy

II-2-1 Sustainability research

II-2-2 Living lab

II-2-3 Practical com m unity research

II-3-1Encouraging and supportingstudent activities

II-3-2Student participation inuniversity m anagem ent

II Edudationand

Research

II-1 Education

II-2 Research

II-3 Students

STARS based

!  Not mentioning details of curriculum or research to value faculties’ originality. !  Focusing on how campus is being utilized for sustainability education and research (Living Lab) and practical community research.　

1

2

3 W hat is the ratio of sustainability program s and lectures to all?

4

5

6

II-2-1 Sustainability research 7

8

9 Is the university providing incentives for this type of research?

10 Are researchers publishing the results of these research works?

11

12 Is the university providing incentives for this type of research?

13Is the achievem ents from this type of research being dissem inated through publications, blushed up,and im plem ented in a real society?

14

15

II-3-2Student participation inuniversity m anagem ent

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II Educationand

Research

Does the university encourage off-cam pus internships (related to the environm ent and sustainability)?

Are m echanism s being created for student participation in overall university's sustainability planning andcam pus-wide activities?

II-3 Students

II-3-1Encouraging andsupportingstudent activities

Is the university supporting students' activities related to sustainability?

Is interdisciplinary research on sustainability being conducted together with the local com m unity?

II-2 Research

Is the topic of sustainability being researched at the bachelor’s, m aster’s, and doctoral degree level?

II-2-2 Living lab

Is the cam pus being used for sustainability research?

II-1 Education

II-1-1 C urriculum

Are there educational program s related to sustainability?

Has the university individually defined “sustainability” and developed a specific curriculum includingeducational program s, internships, and lectures to which this definition applies?

Is the university providing incentives for this type of carriculum ?

II-1-2SustainabilityLiteracy

Is sustainability orientation for new students and environm ental education for current students beingcarried out?

Is the university developing and conducting diverse m easures for dissem ination of sustainability issues?e.g. Life-long education program s, questionnaire for students.

II-2-3Practical com m unityresearch

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-  Is the campus being used for sustainability research? * Is the university providing incentives for this type of research? * Are researchers publishing the results of these research works?

-  Is the university supporting students' activities related to sustainability? -  Does the university encourage off-campus internships (related to the

environment and sustainability)? -  Are mechanisms being created for student participation in overall university's

sustainability planning and campus-wide activities? 14

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leftover from cafeteria + livestock manure

(faculty of agriculture)

Organic fertilizer for university farm

Mobility improvements for tourists and local people

Compost

University farm

campus being used for sustainability research

The 4th Sustainable Campus Contest, 2013 organized by Students Council for Sustainable Development

Sustainability Awareness

supporting students' activities

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III Environment

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III-1

III-2-1G reen space and forestland

III-2-2 O ther open space

III-3

III-4

III-5

III-6-1 Energy m anagem ent

III-6-2 G reenhouse gases

III-6-3 Renewable energy

III-6-4 O ther resources

III-7

III-8-1 Environm ental perform ance

III-8-2 Indoor environm ent

III-9-1 Flow planning

III-9-2 Pedestrians and cycling

III-9-3C onnecting withthe local com m unity

III-10

III-11

IIIEnvironm ent

Ecosystem

III-2 Land

Public Space

Landscape

W aste

III-6Energy andresources

Basic Equipm ent

III-8 Facilities

III-9 Transportation

Use of historical assets on cam pus

Disaster prevention locations 18

Original

Original

19 1

2

3 Does the plan contain the strategy for indigenous ecosystem conservation? (e.g. biodiversity)

4 Is there an organization to execute these plans?

5 Are the plans’ state of im plem entation and results fully understood?

6



9

10Do these plans contain a plan to cope with both preseravation and utilization of green space andforest land?



13

14

15

16

17 Are the plans based on these guidelines being carried out?


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20

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Are there ecosystem conservation plans?

Is there a plan for the presearvation of natural water system on cam pus?

III-2 Land

III-2-1G reen space and forestland

Are there green space and forest land m aintenance m anagem ent plans?

III-1 Ecosystem

Is there a database in which flora and fauna characteristics and distribution on cam pus are recorded?

Is the ratio of the land covered with green assessed? Is the result being reflected in cam pus planning?

III-2-2 O ther open space

Is a cam pus plan being considered, including evaluation of the ratio of open space excluding greenspace and forest land?

Is open space guranteed for cam pus life?e.g. lighting, shade, ventilation

Does the university aim to have a cam pus that takes its surroundings into consideration?（building height，design）

Is the area of open public space inspired by intellectural creativity with hum anity and culture in m ind fullyunderstood? Is such open area designed in cam pus m aster plan?e.g. square, trail, courtyard

Is the area of inner public space inspired by intellectural creativity with hum anity and culture in m ind fullyunderstood?e.g. Lounge、atrium 、cafe、bar

III-4 Landscape

Does the university aim to have a suitable cam pus that preserves the current design and does everythingpossible to avoid rebuilding?

III-3 Public Space

Are there guidelines to build public spaces inspired by intellectual creativity with hum anity andculture in m ind?

8

Database of flora and fauna,- Understanding the current situation- Defining a future plan

Organization,Implementation and monitoring

HU’s campus is very open to public<Important elements>-‐ Public space -‐ Attractive landscape-‐ Efficient Transportation inside/outside campus

- Is there a database in which flora and fauna characteristics and distribution on campus are recorded? - Are there ecosystem conservation plans? * Does the plan contain the strategy for indigenous ecosystem conservation? (e.g. biodiversity) * Is there an organization to execute these plans? * Are the plans’ state of implementation and results fully understood?

- Are there guidelines to build public spaces inspired by intellectual creativity with humanity and culture in mind? * Are the plans based on these guidelines being carried out? * Are the plans’ state of implementation and results fully understood? - open public space (e.g. square, trail, courtyard) - indoor public space (e.g. Lounge, atrium, café, bar)

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Indigenous and particular flora and fauna

Conservation and disclosure

Foxes cause echinococcus infection

21

open public space

Indoor public space

22

IV Local Community

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IV-1

IV-2-1 System

IV-2-2 Activities

IV-3

IVLocal

C om m unity

C ollaboration between industry, academ ia,and governm ent

IV-2 C om m unity service

Dissem ination of Inform ation

1

2

3

4

5

6

7

8 Is the university supporting entrepreneurs by using these funds as grant?

9

10

11

12

13

14

15

16

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IV-1C ollaboration between industry, academ ia,and governm ent

Has an industry-academ ia-governm ent collaboration office been established?

Are opportunities of com m unity collaboration activities and research open to the public?e.g. inform ation dissem ination, contact persons in the satellite office

Are public lectures for local people and children in line with com m unity collaboration open to pulic?e.g. forest education, m useum lectures

Is intellectual property used to contribute to industry?e.g. selling university sourveniors produced by researcher's knowledge or technology

Are achievem ents like below increasing?　 - Num ber of joint research or com m issioned research　 - Num ber of spin-offs

Is there an industry-academ ia-governm ent collaboration coordinator?

Has the coordinator collectively understood the achievem ents of industry-academ ia-governm entcollaborations conducted by researchers and students?

According to this understanding, is the cordinator m atching researchers' seeds to com panies' needs?

Is the funds for industry-academ ia-governm ent guranteed?

Is the university feeding achievem ents of com m unity collaboration research back to society?e.g. O fficial proposals to m unicipal policy

Does the university have a satellite office outside the cam pus for com m unity collaboration?

Has a place been created for ongoing consultation with the local governm ent and businesses?

Is the com m unity collaboration contact center financially guranteed by the university?e.g. co-finance with external organization

Are details of com m unity collaboration activities and research such as sem inars and conferencesopen to the public?

Have docum ents of the results been published for the general public?e.g. pam phlet, brochure

IV-2C om m unityservice

IV-2-1 System

Is there a com m unity collaboration contact center and coordinator?

IV-2-2 Activities

11

Contact office for collaboration:• industry-‐academia-‐government• community engagement

Regular contribution:• Municipality• Local industry

- Is there a community collaboration contact center and coordinator? - Does the university have a satellite office outside the campus for community collaboration?

Has a place been created for ongoing consultation with the local government and businesses?

Is the university feeding achievements of community collaboration research back to society? e.g. Official proposals to municipal policy 24

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Agreement with City of Sapporo, July 2013 -‐ Long-‐term energy vision unNl 2050 -‐ Scenario building for city planning incl. Sapporo Campus

a place been created for ongoing consultation with the local government

What’s next?

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!  Self assessment by 1.  Office for a Sustainable Campus (FY2012) 2.  Environmental Impact Reduction Promoter System (FY2013)

! Dissemination through Architectural Institute of Japan (AIJ) Chiba University, Tohoku University, Osaka University, Yamaguchi University, Kochi University, Ryukyu University, Tokyo Denki University, Ritsumeikan University, Kyushu University

Done by HU

27

Results of 6 universities (score [%] in each category)

27

71.4

90.6

63.9

68.4

（42基準配点84点）

（16基準配点32点）（19基準配点38点）

（81基準配点170.5点（162点+8.5点））

４部門得点率[%]大阪大学

I 運営

II教育と研究

III環境

IV地域社会

56.0

65.6

52.6

86.8

（81基準配点170.5点（162点+8.5点））



（81基準配点170.5点（162点+8.5点））

４部門得点率 [%]東北大学青葉山（工学）キャンパス

I 運営

II 教育と研究

III 環境

IV 地域社会

19.0

69.9

11.7

94.7




（81基準配点170.5点（162点+8.5点））

４部門得点率[%]高知大学

I 運営

II教育と研究

III環境

IV地域社会

57.1

62.5

67.4

84.2



（81基準配点170.5点（162点+8.5点））

４部門得点率[%]立命館大学

I 運営

II教育と研究

III環境

IV地域社会

69.0

48.1

64.7

65.8

I 運営

II 教育と研究

III 環境

IV 地域社会



（81基準配点170.5点（162点+8.5点））

Balanced

Local community

oriented

Local community

oriented

Management & Environment

oriented

Balanced 77.4

72.7

54.4

86.8



（81基準配点170.5点（162点+8.5点））

４部門得点率[%]千葉大学（甘く採点した場合）

I 運営

I I 教育と研究

III 環境

IV地域社会

Balanced

II Education & Research

III Environment

IV Local Community

I Management

27

II

III

IV

I

II

III

IV

I

II

III

IV

I

II

III

IV

I

II

III

IV

I

28

Result of each field, Hokkaido University (Feb. 2014)

0% 20% 40% 60% 80% 100%

IV-‐3 Dissemination of Information

IV-‐2 Community service

IV-‐1 Triple Helix

III-‐11 Disaster prevention locations

III-‐10 Use of historical assets on campus

III-‐9 Transportation

III-‐8 Facilities

III-‐7 Basic Equipment

III-‐6 Energy and resources

III-‐5 Waste

III-‐4 Landscape

III-‐3 Public Space

III-‐2 Land

III-‐1 Ecosystem

II-‐3 Students

II-‐2 Research

II-‐1 Education

I-‐8 Procurement and contracts

I-‐7 Personnel training

I-‐6 Network to enhance sustainability

I-‐5 Facility management

I-‐4 Asset management

I-‐3 Financial resource management

I-‐2 Organization to consider sustainability

I-‐1 Policy and overall plan 12 17 12allocation

1712

1118

4551611524

16156

9.2540.25

141717

8421

152

Result of each field [%], HU, Feb. 2014

our possible next steps

Future work at HU

" Revision of the assessment system - The role of campuses as evacuation sites " Annual self-assessment:

We cannot do everything at the same time. So what should we take first? -  Collaborative projects with City of Sapporo focused on energy system? -  Revision of Campus Mater Plan 2006? -  Facility and energy management? Now we are reorganizing task forces and working groups.

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# No strong incentive : Why we need sustainable campus? # No common sense of sustainability. # Still inaugural stage: top-down approach works. Involving Ministry of Education and nationwide network. (Eco League, CAS-Net)

To disseminate the assessment system and sustainability

General opinions/problems in Japan

30

Implementation cycle for sustainable campus development

Do Each Department/institute

Implementation of environmental

impact reduction measures

Act Hokkaido University President

Provision of instruction on reviewing objectives and plans

based on evaluation results

Plan Office for a Sustainable Campus

Formulation of specific objectives and plans regarding environmental impact

reduction

Check Expert Committee on

Environmental Consideration

Assessment for the status of implementation of environmental

impact reduction measures

Action Plan 2012 for a Sustainable Campus

Sustainable Campus Assessment System 2013

Ecosystem in the campus -‐ Biodiversity

クゲヌマラン

エゾサンザシ

フクジュソウミクリ

ヤナギタウコギ

カタクリ

クロユリ

エンレイソウエコキャンパスツアーエゾエノキ

3. ISCN 　　Membership since 2013


1. AASHE STARS 　 Reported in 2012

2. UNI metrics 　 (EU Marie Curie AcNons, 　　2012-‐2013) Polytechnic of Turin, VU University Amsterdam, University of Cambridge, and Hokkaido University

Learning from others

Candle Night

Talk Cafe

Talk Café

Talk Cafe

CollaboraNon Agreement with City of Sapporo, July 2013 -‐ Long-‐term energy vision unNl 2050 -‐ Scenario building for city planning incl. Sapporo Campus

37

Focus Group Meeting Transportation, public space and social engagement

Sustainable Campus Café with Environmental Impact Reduction Promoters

Communication throughout the university

Findings in your usual campus life

39

Quality of the campus Traffic line & Public space -  Vehicle restriction -  Transportation system inside/outside the campus -  Public space and open area harmonized with city center

Regular communication within the entire university The next step from the agreement with the municipality

40

63



66

67Is flow planning in winter taken into consideration?e.g. snow clearing, covered pass, etc.



70

71Is the plan being im plem ented to m ake the circulation design m ore convinient to access publictransport?



74

75



78

79

80

81

III-10 Use of historical assets on cam pus

Is the state of conservation of historical buildings being evaluated?

Is a plan for their use being form ulated?

III-9-2Pedestrians andcycling

Are there circulation plans and im plem entation plans for bicycle and pedestrian traffic? Has wintertim etraffic been accounted for?

III-9-3C onnecting withthe localcom m unity

III-9 Transportation

III-9-1 Flow planning

Has an im plem entation plan been form ulated with a circulation design that controls the am ount ofvehicle, pedestrian, and bicycle traffic?

Is an im plem entation plan being form ulated with a circulation design that connects to the cam pus’surrounding transportation network?

III-11 Disaster prevention locations

Are there plans to use the cam pus’ open spaces as evacuation sites? And have evacuation routes beenidentified and publicized on cam pus?

Is the m anual for evacuation dissem inated on caum pus by using singnboard, evacuation cam pus m ap,etc.?

Is an em ergency drill being held with students, faculties, and local pleople?

Are the evacuation routes and sites dissem inated to local people?

Reduce traffic

And then, plan traffic flow

Local evacuation sites

9

Has an implementation plan been formulated with a circulation design that controls the amount of vehicle, pedestrian, and bicycle traffic?

- Are there circulation plans and implementation plans for bicycle and pedestrian traffic? * Has wintertime traffic been accounted for? (e.g. snow clearing, covered pass, etc.)

- Is an implementation plan being formulated with a circulation design that connects to the campus’ surrounding transportation network? *Is the plan being implemented to make the circulation design more convenient to access public transport?

- Are there plans to use the campus’ open spaces as evacuation sites? And have evacuation routes been identified and publicized on campus? - Are the evacuation routes and sites disseminated to local people?

Scoring

41

Point allocation 　III Environment = the most important category

Score A[%] = total point / 334.5pt×100

Rank Score Bronze A<45

Silver 45≦A＜65

Gold 65≦A＜85

PlaNnum 85≦A

86 pt 32 pt

154 pt

52 pt

Quantitative question 8.5pt

2pt I Management IV local community Bonus

Allocation　 324 pt Quantitative q.　　　 8.5 pt Bonus 　　　 2 pt

Allocation = 2pt * number of indicators total　　　 334.5 pt

II Education and Research

III Environment

Platinum　 85pt < Gold　 65pt < pt <85pt Silver 45pt < pt < 65pt Bronze 　<45pt

Score 49.47

42

Education and Research 61.75％ (North American av. 47.26%)

Operation 34.06％ (North American av. 35.72%)

Planning, Admin., and Engagement 49.60％ (North American av. 54.95%)

STARS　Hokkaido University (20. Dec, 2013)

Result of each field

+ Innovation 1pt