Loans Reducedby NSLDS Data

Claim Worklist Item

Go to “Pending Worklist” screen and “claim next item” for Loans Reduced by NSLDS Data

Review Comments

▪ Review comments on View Financial Aid Status Screen to see if there were any actions taken on the student’s file

▪ Loans will typically be reduced by the system if we receive NSLDS Data that makes student ineligible to receive the full amounts of the loans that ASU awarded

COD

▪ Log into COD ▪ Enter student’s SSN (obtained from Worklist)

Review Current and Previous Aid Years

Review and calculate subsidized and unsubsidized loans received at prior institution

Review Current and Previous Aid Years

Click on the Award ID for the loans to view the Award Detail Information

Review award start date and end date to determine loan period

Review academic period start and end date

Determine remaining annual loan eligibility based on dependency status, grade level, and loans received at prior institution

Review and Update Incoming Aggregate Data (if applicable)

Go to the “Update Incoming Aggregates” screen in PeopleSoft.

Ensure that all loans are present according to information on COD for each type of loan received

If student has received another disbursement or the loan amounts have changed you will need to update to reflect accurately

Review Financial Aid Awarded

▪ Review awards offered and/or received in the Assign Awards screen for the current academic year

Review for Spring Eligibility

▪ If student has renewed eligibility for the Spring term you may post the eligibility in the Spring term– NOTE: If posting spring loans for students who are eligible for

spring only loans, zero out that years overlapping loan in the Update incoming aggregate screen and put a “1” in the “Terms” field so that the funds aren’t reduced in the future

▪ Place student on the Loans Reduced by NSLDS Data Google Doc https://docs.google.com/a/asu.edu/spreadsheets/d/1yE4KRoCXYvd41nhwl9e7iQyp2xGF6mh3Iml07WIdt7k/edit?usp=sharing– Include student ID, First Name, Last Name, Bill owed for fall, and

advise whether loan was billed back or not. Kerry will send information to Vanessa for adjustment.

Send Counseling Communication

▪ Send Loan Limit Exceeded Communication to advise student why their loans were reduced and if they have been posted in the Spring term or not