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Using NSLDS
Dana Kelly
Regional Director and Trainer
Nelnet Partner Solutions
Agenda
• Transfer Monitoring overview
• 150% Direct Subsidized Loan Limit
• Aggregate questions
• Recent Updates
• Future Enhancements
• Enrollment Reporting update
Transfer Monitoring Review
Transfer Student Monitoring
Alert process
enhanced.
Customize
monitoring
duration.
Transfer Student Monitoring
Re-populate list using previous records.
1. Select criteria to retrieve
previous records
2. Enter new dates
3. Select records to add to
new monitoring list
150% Direct Subsidized Loan Limit
150% Direct Subsidized Loan Limit
• Limiting Direct Loan borrowing to 150% of program length will be implemented on NSLDS in several phases:
– Identifying first-time borrowers
– Tracking subsidized usage periods for first-time borrowers
– Calculating maximum eligibility periods
– Determining loss of subsidy
• Implementation dates of phases will overlap
150% Direct Sub Loan Limit
• Electronic Announcements regarding the published
regulations were posted on the Information for Financial Aid
Professionals (IFAP) Website earlier this year
•http://ifap.ed.gov/ifap/byTopic.jsp?function=44&year=2013
35
150% Direct Sub Loan Limit
36
150% Direct Sub Loan Limit
37
NSLDS Phases
150% Direct Sub Loan Limit Basic Formula
38
• Maximum Eligibility Period (MEP) – Calculated by COD based on disbursement
records. Calculated by NSLDS based on Enrollment Reporting
• Subsidized Usage Period (SUP) – Calculated by COD and sent to NSLDS
• Remaining Eligibility Period (REP) – Calculated by COD based on disbursement
records. Calculated by NSLDS based on Enrollment Reporting
150% Direct Sub Loan Limit Identifying First-Time Borrowers
• COD, with help from NSLDS, is the primary identifier of
first-time borrowers
• COD sends the Subsidized Usage Limit Applies (SULA)
Flag to federal loan servicers
• Subsidized Usage Limit Applies (SULA) Flag is reported to
NSLDS from federal loan servicers
39
150% Direct Sub Loan Limit Identifying First-Time Borrowers
• SULA flag will display on the NSLDSFAP Website
• SULA flag will be included on:
•Financial Aid History (FAH)
•Transfer Student Monitoring (TSM)
•2014-2015 Prescreening and Post screening
•2014-2015 Institutional Student Information Record (ISIR)
• Post screening Reason Code 25 will be added for changes
to a SULA status for 2014-2015
40
150% Subsidy Limit New Loan Types “D0” & “D9”
• New Loan Types:
•“D0” for Direct Subsidized (SULA Eligible) loans
•“D9” for Direct Consolidation Subsidized (SULA Eligible) loans
• New “D0” & “D9” loan types will display on:
•NSLDS Websites
•NSLDS Reports
•Financial Aid History (FAH)
•Transfer Student Monitoring (TSM)
• Conversion of “D0” loan type for the Central Processing
System (CPS) and www.studentloans.gov:
•New “D0” loan type will be converted as “D1” for 2013-2014
•New “D0” loan type will appear as “D0” for 2014-2015
41
150% Subsidy Limit School Portfolio Report (SCHPR1)
• The School Portfolio Report was updated to include:
•“D0” in the list of loan types identifying Direct Loans
•“D9” will be included in the next version
•SULA Flag indicator on loans (‘Y’, ‘N’ or blank)
• Updated record layout were posted on IFAP in July 2013
• http://ifap.ed.gov/ifap/byNSLDSType.jsp?type=NSLDS
• Additional updates will be made in upcoming phases
42
150% Subsidy Limit Maximum Eligibility Period
•Maximum eligibility period is 150% of the
published length of borrower’s current
educational program.
•Varies program-by-program
•Multiply published length of program by 1.5
•Measured in academic years
•NSLDS will calculate using Enrollment Reporting information
•COD will calculate using Origination and Disbursement Records
43
Calculating Maximum
Eligibility Period
150% Subsidy Limit Maximum Eligibility Period
Program Length Maximum Eligibility Period
5-Year Bachelor’s Degree 7.50 Years
4-Year Bachelor’s Degree 6.00 Years
2-Year Associate’s Degree 3.00 Years
2-Year Certificate 3.00 Years
1-Year Certificate 1.50 Years
18-Week Certificate 27 Weeks
10-Week Certificate 15 Weeks
44
Calculating
Maximum Eligibility Period
150% Subsidy Limit Enrollment Reporting Changes
•Schools will be required to report individual student’s program-
level enrollment data to NSLDS
• Enrollment Reporting will allow schools to continue sending the existing
Enrollment Reporting record types so that loan holders can apply
deferments and grace periods
• Two New Record Types will be used to collect: •Program-Level Enrollment Data
•Student E-mail Address
• More information
•FSA Training Conference Session #15
•NSLDS 2014 Enrollment Reporting
45
Calculating
Maximum
Eligibility Period
150% Subsidy Limit Enrollment Reporting Changes
• Schools will be required to report individual student’s
program-level enrollment data to NSLDS
46
Calculating Maximum Eligibility Period
150% Subsidy Limit Maximum Eligibility Period
• NSLDS will calculate the Maximum Eligibility Period (MEP)
from the new Program-Level Enrollment Reporting
elements provided by Schools
• NSLDS will display the MEP on the NSLDS websites
• NSLDS will include the MEP in TSM, FAH, and selected
NSLDS Reports
• NSLDS will not send the MEP to CPS for inclusion on the
2014-2015 ISIR
47
Calculating Maximum Eligibility Period
150% Subsidy Limit Tracking Subsidized Usage Periods
• COD will calculate the Subsidized Usage Periods (SUP) for
each loan and send to NSLDS
•NSLDS will display the SUP on the NSLDS websites
•NSLDS will include the SUP in TSM, FAH, and selected NSLDS
Reports
•NSLDS will send the borrower-level SUP to CPS for inclusion on the
2014-2015 ISIR
48
150% Subsidy Limit Loss of Subsidy
• NSLDS will determine if Loss of Interest Subsidy should
occur on a borrower’s loan based on the borrower’s
Remaining Eligibility Period (REP) and the borrower’s
program-level enrollment status.
•NSLDS will display the Loss of Subsidy on the NSLDS Websites
•NSLDS will include the Loss of Subsidy in TSM, FAH, and selected
NSLDS Reports
•NSLDS will send the Loss of Subsidy to the federal loan servicers
49
150% Subsidy Limit Loss of Subsidy
• First-time borrowers can lose interest subsidy
on outstanding Direct Subsidized Loans
in certain conditions.
•Must first have no remaining eligibility period (REP <=0)
•Must have enrollment (not a new loan)
•Not all enrollment causes subsidy loss
50
*Subsidy loss is effective on the date of
the triggering enrollment.
150% Subsidy Limit Loss of Subsidy
Types of Enrollment that Never Cause Subsidy Loss
•Enrollment in a graduate or professional program.
•Enrollment in preparatory coursework necessary for enrollment in a
graduate or professional program.
•Enrollment in a teacher certification program where school does not
award an academic credential.
51
150% Subsidy Limit NSLDS Reports Update
• New report will be created for schools containing the
borrower’s MEP, SUP, REP, and Loss of Subsidy
• School Portfolio Report
• Subsidy usage and tracking information
• Loss of Subsidy
• Borrower Demographic Report
• Demographic data from COD
• Updated layouts will be posted on the IFAP website
52
150% Subsidy Limit Student Access Web Site
• Students will be able to update their phone number and
email address on the NSLDS Student Access Website
• Also included in the Student Access website:
•Maximum Eligibility Period
•Subsidized Usage Period
•Remaining Eligibility Period
•Loss of Subsidy information
•Program-level enrollment data
53
NSLDS Data Integrity
NSLDS Data From DMCS
• DMCS has completed a project to improve the integrity of the
data DMCS reports to NSLDS
• If you find an issue with a loan status or a closed loan,
contact the Department’s Debt Resolution Group (DRG) at 1-
800-621-3115
• If the issue is with student or parent identifiers (SSN, name,
date of birth) or duplicate loans, contact NSLDS Customer
Support at 1-800-999-8219
– You will have to provide documentation for identifier changes
– This process does take time due to the number of corrections that are
currently necessary
NSLDS Aggregate Questions and Reaffirmation
What is Reaffirmation?
The Department sets annual and aggregate
Stafford loan limits that a student cannot
exceed, but sometimes students are over-
awarded. The student cannot receive any more
federal aid until this overage is addressed. One
of the ways to resolve this issue is called
“reaffirmation.”
Why is Reaffirmation Important?
Every student loan originated is covered by a
Master Promissory Note. This constitutes a
legally binding contract that requires the
borrower to repay the loan in regards to the
requirements listed. The “Promise to Pay”
section only covers the funds the student was
eligible to receive, however.
Resolving Over-Awards
• Satisfactory Repayment Arrangement – Borrower signs a promise to pay for the overage amount
• Borrower signs and returns a reaffirmation letter
• Borrower consolidates his/her loans
– Reallocation of loan balance • Can only resolve a subsidized overage or an annual overage
• Will not work if the student exceeds his/her total loan limit
• Only the school that certified the loan(s) in question can request a reallocation
– Pay down the overage • Borrower would have to pay enough of the loan balance to
reduce the principal by the overage amount
• Could potentially include interest and require a payment much greater than the overage itself to pay the loan down
Recent Student Eligibility Changes Aggregate Calculations
New as of January 2013
• Enhanced the linking of underlying loans of Direct
Unsubsidized Consolidation Loans (D5) and Direct
Subsidized Consolidation Loans (D6)
• Enhanced treatment of capitalized interest to exclude from
Outstanding Principal Balances (OPB) for open, non-
consolidation loans •Capitalized interest is only reported to NSLDS by federal loan servicers for loans that
are owned by the Department
•Capitalized Interest amounts are found on the Loan Detail Web page
19
Recent Student Eligibility Changes Aggregate Calculations
On NSLDS Loan History:
Cap Interest Amount found on NSLDS Loan Detail:
20
Cap Interest no
longer part of
Agg. OPB
Recent NSLDS Changes
Loan Record Detail Report
(LRDR) Updates
• GA/Federal Loan Servicer Code at
Calculation
– NSLDS is adding a new field to the LRDR to
identify the Guaranty Agency (GA) or Federal
Loan Servicer which held the loan at the time the
cohort was calculated
– This field is being added to better direct a
potential challenge or appeal to the proper data
manager
Recent Report Changes Borrower Demographic Report
• Report includes borrowers from the requesting school
• Provides demographic data as reported to NSLDS by any
source: • Borrower Name, SSN, and DOB
• Addresses
• Phone numbers
• E-mail addresses
• Can be used in conjunction with the School Portfolio
Report (SCHPR1)
5
Recent Report Changes Borrower Demographic Report
4
• Report tab, Report
list, Select
SCHBR1
Recent Report Changes Median Borrowing Backup Detail Report
• Median Borrowing is used on the College Scorecard
metrics
• Report provides the student and loan information used in
the calculation
• Sent to the mailbox associated with the FSA User ID that
requested the report
7
Recent Report Changes Median Borrowing Backup Detail Report
6
• Report tab, Report
list, Select
SCHMB1
Loan Exit Counseling
• Online loan exit counseling moved from NSLDS Student
Access to StudentLoans.gov
• NSLDS will continue to store exit counseling completion
data and distribute exit counseling reports to schools, loan
holders, and loan servicers
• TEACH exit counseling will remain on NSLDS Student
Access
• More about online counseling on StudentLoans.gov
•Loan Counseling Tools
18
Repayment Plan Reporting
• Federal Loan Servicers report on Direct Loans and FFEL
Loans that are owned by the Department
• The new repayment plans were added to NSLDS to:
•Expand on the existing Income-Driven plans (Income-Based, Income-
Contingent and Pay As You Earn)
•Add the Alternative Repayment Plans available for Direct Loans
• These additions allow the ED Servicers to report the
repayment plans at a detailed level
21
Not-For-Profit Servicers
• The following servicers have transferred their Direct Loan
portfolio to other federal loan servicers:
22
Servicer Name NSLDS Name Servicer Code
Direct Loan Servicing Center (ACS)
Direct Loan Servicing Center (ACS)
583
EdManage DEPT OF ED/EDMANAGE 505
KSA Servicing DEPT OF ED/KSA SERVICING 508
EDGEucation Loans DEPT OF ED/EDGEUCATION LOANS
509
COSTEP DEPT OF ED/COSTEP 510
New Federal Perkins Loan Servicer
• Servicer Name: ECSI Federal Perkins Servicer
• ED Servicer Code: 529
• Begin accepting new assignments: November 1, 2013
• Begin reporting to NSLDS: Mid-November 2013
• NSLDSFAP Website display
23
Total and Permanent Disability (TPD)
• In July 2013, ED centralized how borrowers submit
applications for Total and Permanent Disability. Now,
borrowers submit their application to ED rather than to their
individual loan holders
•Only one application is required to apply for a TPD discharge of all
Title IV loans and/or TEACH Grant service obligations
• Processing is handled by Department of ED/Nelnet (582)
• A new disability contact type (Disability Processing) created
on NSLDS for schools to list appropriate contact
24
Total and Permanent Disability (TPD)
25
Year-End Acknowledgement
• PDPAs must confirm active SAIG mailboxes or all users in
their organization risk losing access
•Affects access to NSLDS & Title IV aid reporting:
• All Online capabilities
• Enrollment Reporting
• Perkins Reporting
• TSM/FAH Reporting
• eCDRs
• Deadline to validate is DECEMBER 13, 2013
27
Future Enhancements
Student Eligibility
• No changes to TSM/FAH Record layouts in January 2014
for the 2014-15 Award Year.
• Changes in April 2014:
•New fields will be added in April 2014 for 150% Direct Sub Loan Limit.
•NSLDS will begin adding students to school’s Enrollment Roster if
they are on the TSM Monitoring List
29
Scorecard Future Enhancements
• Enhancements to the NSLDS Median Borrowing Backup
Detail Report
• Includes Disbursement Amount information.
• For the 2012 calculation of the Net Loan Amount is the Loan Amount
minus the Cancel Amount.
• For the 2013 and later calculations of the Net Loan Amount is the
Disbursement Amount.
• New NSLDS Debt to Earning Back Detail Report
• The report provides detailed information used in the calculation a
student debt to earnings
• New Scorecard display pages on the NSLDSFAP Website
26
StudentAid.gov/NSLDS Interface
• NSLDS will begin transitioning the Student Access website
to StudentAid.gov
• Transition of functionality will be transitioned in phases
• For more information:
•FSA Training Conference Session #40
•StudentAid.gov & NSLDS New User Interface – New Resources for
Borrowers
30
StudentAid.gov/NSLDS Interface NSLDS Student Access
Data Display within
StudentAid.gov
31
• Loan, Grant,
Overpayment Details
• Data Download
• Contact Information
School Locations > 99 •Beginning April 2014, NSLDS will be able to receive and
process OPE IDs where the first digit is 1-9
•The enhancement is to accommodate schools with over 99
branches
•Examples: 1. Main Branch = 001234 Branch = 120
2. Main Branch = 001234 Branch = 715
32
School Locations > 99
33
• Currently a user enters a 2-digit branch code to retrieve
data for a particular branch or asterisk (*) for all branches
which are associated to their School ID.
School Locations > 99
34
• Beginning Spring 2014, users will enter the 8-digit school
code to retrieve data for a specific branch or an asterisk (*)
to indicate all branches.
Enrollment Reporting Update
Recent Report Changes Enrollment Reporting Certification Report
• Contains last certified record and dates applied to NSLDS
• Extract has calculated number of days since certification
was reported/applied to NSLDS
Attribute Description
Days Since Certified Based on extract date, the elapsed number of days
since the last certification date of the student’s
enrollment record.
Days Since Certification
Applied
Based on extract date, the elapsed number of days
since the last certification date of the student’s
enrollment was applied.
9
Recent Report Changes Enrollment Reporting Certification Report
8
• Report tab, Report
list, Select
SCHER4
Enrollment Reporting Importance of Enrollment Reporting
• Critical for administration of Title IV Loan Programs
• Ensures students’ interest subsidy entitlements are
protected
• Essential for
•Proper servicing of loan throughout the life cycle of the loan
•Preventing loan defaults
•School cohort default rate management
10
Enrollment Reporting
11
Enrollment Reporting Report Students Where They Attend
• It is important that schools add financial aid recipients to
their rosters if the students are not already on the roster
• Students should be reported at two locations of the same 6-
digit OPEID ONLY IF the student is actually attending both
locations
• If the student is not enrolled at both locations, report the correct
location for the student
• If a student appears on a roster of an incorrect location, use the “Move
To” functionality to report the correct location for the student
12
Enrollment Reporting “Move To” Location Functionality
• The location field
•Last 2-digits of the 8-digit OPEID
•Has been added in both batch and online
• Schools that share the same 6-digit OPEID and
Administrator can “move” a student to the roster of the
location where s/he attends
•Helpful for students misreported at a location
•Helpful for transfers between locations
13
Enrollment Reporting “Move To” Location Functionality
• As of July 2013, NSLDS stores and displays the status of
“Moved” online instead of Withdrawn
14
Enrollment Reporting Enrollment Push to Roster
• A school can use the “Enrollment Push to Roster” feature
when:
•A student belongs on a roster for which you cannot report
•You have no administrative rights for that location
•The student transferred to a school for which you do not report
•Enter school code and click submit for the student to be
added to the next roster
Enter School Code
15
Enrollment Reporting Enrollment Spreadsheet Submittal
•NSLDS has an enrollment spreadsheet submittal process
for schools that don’t send batch files.
•Allows direct upload to NSLDSFAP Web site from user’s computer
•Uses spreadsheet created by the user
•User can use the Roster File, in CSV format, received from NSLDS to
create the spreadsheet
•Any errors are displayed right away on the user’s screen
•File has 1mb size limitation (that is lots of students!)
The SSCR Release 3.0 software is no longer available!
16
Enrollment Reporting Enrollment Spreadsheet Submittal
• Enrollment Spreadsheet Submittal Instructions, posted to
the "Software and Associated Documents" section of the
Federal Student Aid Download (FSAdownload) Web site
• It includes:
•Enrollment Spreadsheet Submittal Instruction Guide
•Enrollment Spreadsheet Submittal Format
• Instructions are also in the NSLDS Enrollment Reporting
Guide Section 3.11
17
Reminder on Third Party Servicers
Using Third Party Servicers
• Schools using a third party servicer for any functionality requiring NSLDS usage is required to report that relationship to FSA – All third party servicers must be noted on your ECAR,
including enrollment reporting servicers
– To add a servicer, use the E-App website at http://eligcert.ed.gov
• Each school is responsible for ensuring that nay data received from NSLDS by either the school or its third party servicer is adequately protected and secured
NSLDS Contact Information
NSLDS Customer Support Center
Phone: 800-999-8219
Toll: 785-838-2141
Fax: 785-838-2154
Web: www.nsldsfap.ed.gov
Email: [email protected]
Thank You!
Dana Kelly
National Trainer
Nelnet Loan Servicing
336-848-6441
