Student Employment Essentials

Work Study and Student Temporary Employee Orientation

Welcome to Student Employment Essentials! This online tutorial is for all students interested in student employment. The purpose of Student Employment Essentials is to provide students with the essential skills needed to succeed as a student employee.

Introduction

• The Federal Work Study Program• Identifying Your Work Study Award• Overview of the Student Employment

Program – Work Study Student Employees– Temporary Wage Student Employees

• How Do I Find a Job?– The Job Search Process

• Register with RamTRAK • Perform Search

• Your Responsibilities as a Student Employee

Objectives

Work Study at WSSU is a form of financial aid where funding availability and FAFSA eligibility determines the recipients. Federal Work-Study provides part-time jobs for undergraduate students with financial need, allowing them toearn money to help pay educationexpenses.

The Federal Work Study Program

The program encourages community service work and work related to the recipient's course of study. The FAFSA serves as the application.

Student recipients are compensated once per month at a rate determined by the Financial Aid Office each year.

Federal Work Study

Identifying Your Work Study Award

Please note: WORK STUDY IS AWARDED BY THE FINANCIAL AID OFFICE! Please contact your Financial Aid Counselor with questions.

•Login to Banner RamsOnline •Select the Financial Aid tab•Select the ACCEPT AWARD OFFER If there is an award for Federal Work Study, CONGRATULATIONS! You are eligible to participate in the work study program! • Hit Ctrl+P to PRINT PAGE

If there is not an offer of FWS, you must speak with your Financial Aid Counselor to learn if you are eligible.

Identify Your Work Study Award in Banner

Overview of the Student Employment Program• The student employment program

assists all students in need of employment.

• There are 4 types of student employment: On-Campus Temporary Wage On Campus Work Study Off-campus Part Time Jobs Off-Campus Work Study/

Community Service Jobs

Temporary Wage vs. Work StudyTemporary Wage Jobs:• Are always on-campus or

within a WSSU office or department

• Posted by various departments in RamTRAK the online job board

• Never based on financial need• Not related to work study• Are NOT guaranteed to any

student• Open to any student enrolled

with the university**Students must be in good academic standing and meet satisfactory academic progress.

Work Study• Jobs may be on-campus or off-

campus • Positions will be posted by

departments and community service agencies in RamTRAK, the online job board

• Are based on Financial Need • AWARDED BY FINANCIAL

AID • Only open to students who have

been awarded work study

Off-Campus Work Study vs. Off-Campus Part-time

Off-Campus Work-Study• Is an extension of the FWS program.• Allows students to work at an off-

campus community based agency*• Positions will be posted by

community service agencies in RamTRAK, the online job board

• Is based on Financial Need as determined by the Financial Aid Office

• Is AWARDED BY FINANCIAL AID • Only open to students who have

been awarded work study

Off-Campus Part-Time• Also called Job Location and

Development Program (JLD) • Assist students in need of part time

employment by serving as a referral source.

• We can not “place” students in these positions. Employment is solely at the discretion of the employer

• Jobs are open to all students enrolled at the university

• Jobs are NOT need-based• Posted by local employers in

RamTRAK• Career Services nor WSSU can

guarantee employment with employers

How Do I Find A Job?

Follow these steps to find all student jobs! PLEASE NOTE:

• ALL WORK STUDY RECIPIENTS MUST HAVE A SECURED A JOB BY 9/15/2010• If you have NOT secured a position by 9/15/2010, your FWS Award will be canceled.

Process for Finding a Job….• Create an account in RamTRAK

www.wssu.edu/ramtrak If you already have an account and can’t remember your username, contact Career Services 336-750-3240

• Once an account is created in RAMTRAK you must: – UPLOAD your resume by going to the MY

ACCOUNT and MY DOCUMENTS section– SEARCH for positions – APPLY for positions online / or Contact the

department listed to schedule an interview

I HAVE A JOB – NOW WHAT?• PRINT YOUR HIRING AUTHORIZATION FORM AT THE END

OF THIS PRESENTATION• GIVE YOUR HIRING AUTHORIZATION FORM TO HIRING

MANAGER– HIRING MANAGER COMPLETES THE HIRING

AUTHORIZATION FORM, AND GIVES COMPLETED FORM TO STUDENT.

• PRINT I-9, NC-4, and W-4 employment forms. – Complete forms, and deliver to Human Resources with HIRING

AUTHORIZATION FORM. Note: MUST HAVE 2 FORMS OF ID (Driver’s License & Social Security Card are the most common)

– Human Resources is located in 109 Eller Hall • After completing forms, HR will initial the HIRING

AUTHORIZATION FORM and DELIVER to Financial Aid.

Your Responsibilities as a Student Employee

• Work the schedule as agreed upon by you and your supervisor

• Dress Appropriately as discussed by hiring department

• Maintain accurate timesheets• Adhere to office rules and policies• Maintain confidentiality • Refrain from socializing with

friends while on the job• Cell phone us is prohibited while

working

Congratulations!

You have completed Student Employment Essentials

Orientation

Click Here to complete a quick questionnaire and to print your Hiring Authorization form!!