Gl13 m5-c3-presentation

MODULE 5

1SKILLS

Microsoft Word 2013

Creating Documents

Formatting Documents

Working with Tables and Objects

Finalizing and Sharing

Documents© Paradigm Publishing, Inc.

2SKILLS© Paradigm Publishing, Inc.

Working with Tables and Objects

3SKILLS

Skills You Learn

1.Create tables

2.Convert text to tables

3.Change page orientation

4. Insert a row in a table

5.Merge rows or columns in a table

6.Format tables

7. Insert shapes

8. Insert objects and images

9.Resize objects

10.Rotate objects

© Paradigm Publishing, Inc.

4SKILLS

Skill 1 Steps: Create Tables

1. Click the INSERT tab

2. Click the Table button in the Tables group

3. Click Insert Table

4. At the Insert Table dialog box that appears, type a number in the Number of columns field and a number in the Number of rows field

5. Click OK

6. Click in each cell and type in the information


5SKILLS

Skill 1 Visual: Create Tables


Click the Table button in the Tables group on the INSERT tab.


Formatting Tables You can access Quick Tables by clicking the

Table button on the INSERT tab and then clicking Quick Tables

Quick Tables includes common table styles that you might find useful, such as two-column lists and calendars

CHECKPOINT QUESTION


Tables are made up of

a. numbered lists.b. bulleted lists.c. rows and columns.d. formulas.

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8SKILLS

Skill 2 Steps: Convert Text to Tables

1. Select the text that you want to convert to a table


3. Click the Table button

4. Click Convert Text to Table

5. In the Convert Text to Table dialog box, be sure that the Tabs option is selected in the Separate text at section

6. Click OK


9SKILLS

Skill 2 Visual: Convert Text to Tables


Be sure the Tabs option is selected in the Separate text at section of the Convert Text to Table dialog box.


Converting a Table to Text Convert a table to text by following these steps:

1. select the desired section of the table

2. click the Convert to Text button in the Data group on the TABLE TOOLS LAYOUT tab

3. choose what to use as a separator in the text (tabs, paragraphs, commas, or another symbol you indicate)

CHECKPOINT QUESTION


The following can indicate where a new column begins when converting text to a table.

a. tabb. commac. hyphend. tab, comma, or hyphen

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12SKILLS

Skill 3 Steps: Change Page Orientation

1. Click the PAGE LAYOUT tab

2. Click the Orientation button in the Page Setup group

3. Click Landscape


13SKILLS

Skill 3 Visual: Change Page Orientation


Click the Orientation button in the Page Setup group on the PAGE LAYOUT tab.


Fitting Text on a Page The standard page size for most documents is

8.5 inches x 11 inches If a document in landscape orientation runs

slightly longer than a single page, consider printing it on a larger piece of paper, such as legal paper, which is 8.5 inches x 14 inches

You can also fit more text on a page by narrowing the margins in the document

CHECKPOINT QUESTION


Which orientation describes a document that is longer than it is wide?

a. landscapeb. portraitc. horizontald. narrow

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16SKILLS

Skill 4 Steps: Insert a Row in a Table

1. Click in the first row of the first table

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Insert Above button in the Rows & Columns group to insert a row above the selected row


17SKILLS

Skill 4 Visual: Insert a Row in a Table


Click the Insert Above button in the Rows & Columns group on the TABLE TOOLS LAYOUT tab.


Deleting Table Content Once you have selected the appropriate rows or

columns, right-click In the shortcut menu that appears, select either

Delete Rows or Delete Columns You can also use the Delete button on the

TABLE TOOLS LAYOUT tab to perform the same action

CHECKPOINT QUESTION


You can insert a new row above the selected row by

a. displaying the TABLE TOOLS LAYOUT tab and clicking the Insert Above button.

b. displaying the TABLE TOOLS LAYOUT tab and clicking the Insert Below button.

c. pressing Ctrl + Alt + A.d. You can’t add rows to tables after you’ve

created them.

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20SKILLS

Skill 5 Steps: Merge Rows or Columns in a Table

1. Select the first row of the table

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Merge Cells button in the Merge group to merge the selected cells


21SKILLS

Skill 5 Visual: Merge Rows or Columns in a Table


Click the Merge Cells button in the Merge group on the TABLE TOOLS LAYOUT tab to merge the selected cells.


Formatting with Tables Use a table and the merge function to build

forms or documents such as class schedules

CHECKPOINT QUESTION


The process of combining cells in a table is called

a. combining.b. mail merge.c. merging.d. collapsing.

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24SKILLS

Skill 6 Steps: Format Tables

1. Click in the table

2. Click the table move handle (four-headed arrow)

3. Click the TABLE TOOLS DESIGN tab

4. Click the Borders button arrow in the Borders group

5. Click No Border to remove the borders from all of the cells in the table


25SKILLS

Skill 6 Visual: Format Tables


Click the Borders button arrow in the Borders group on the TABLE TOOLS DESIGN tab.


Previewing the Table Styles The gallery of table styles is found on the

TABLE TOOLS DESIGN tab Experiment with table styles by clicking in a

table and then moving the mouse pointer over the style options in the Table Styles group

The live preview feature will show you what the style will look like

When you see one that you like, click it, and the style is applied to your table, instantly!

CHECKPOINT QUESTION


A table can be made to look like columnar

text by

a. removing the cell borders.b. changing the font colors.c. modifying the line spacing.d. changing the paragraph spacing.

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28SKILLS

Skill 7 Steps: Insert Shapes


2. Click the Shapes button in the Illustrations group

3. Click the Sun shape in the Basic Shapes section

4. Click in the document to insert a sun

5. Select the sun and then click the DRAWING TOOLS FORMAT tab


29SKILLS

Skill 7 Steps…continued

6. Use the Shape Height and Shape Width measurement boxes in the Size group to adjust the size until the sun is exactly 1 inch x 1 inch

7. Click the Shape Fill button in the Shape Styles group

8. Click an option from the color palette

9. Drag the sun object to the position where you would like it to appear


30SKILLS

Skill 7 Visual: Insert Shapes


Click the Shapes button arrow in the Illustrations group on the INSERT tab.


Creating a Diagram Click the SmartArt button in the Illustrations

group on the INSERT tab to access different types of diagrams, such as an organizational chart or pyramid diagram

Once you have inserted a SmartArt object, you can click in individual elements of the diagram and enter text labels

CHECKPOINT QUESTION


The Shapes button in the Illustrations group allows you to insert various shapes by

a. choosing them from clip art.b. drawing them on your page.c. inserting pictures.d. copying shapes from the Internet.

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33SKILLS

Skill 8 Steps: Insert Objects and Images


2. Click the Online Pictures button in the Illustrations group

3. Type a word to search for in the Office.com Clip Art search box

4. Press Enter

5. Click the image that you would like to insert into your document

6. Click the Insert button


34SKILLS

Skill 8 Visual: Insert Objects and Images


Click the Online Pictures button arrow in the Illustrations group on the INSERT tab.


Inserting Online Video You can insert video from websites such as

YouTube into a Word document To insert an online video, click the Online Video

button in the Media group on the INSERT tab You can then search for online videos or paste

the embed code from a website


Inserting a Screenshot To insert a screenshot of any open window into

a Word document:1. size the window and position the contents so they

look exactly the way you want them to

2. in the Word document, position your cursor where you wish to insert the screenshot

3. click the Screenshot button in the Illustrations group on the PICTURE TOOLS FORMAT tab

4. click the correct open window in the Available Windows drop-down list

CHECKPOINT QUESTION


Which of the following items cannot be inserted using the Illustrations group on the INSERT tab?

a. online picturesb. screenshotsc. mediad. shapes

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38SKILLS

Skill 9 Steps: Resize Objects

1. Select the image

2. Click the PICTURE TOOLS FORMAT tab

3. In the Size group, change the entry in the Shape Height measurement box to 1" and then press Enter


39SKILLS

Skill 9 Visual: Resize Objects


Change the entry in the Shape Height measurement box in the Size group on the PICTURE TOOLS FORMAT tab.


Wrapping Styles To adjust how the object and text are arranged,

select the picture and then click the Wrap Text button in the Arrange group on the PICTURE TOOLS FORMAT tab

Text wrapping options in this drop-down menu include Square, Tight, Through, Top and Bottom, Behind Text, and In Front of Text

These options are also available from the Layout Options button ( ) that appears beside an object when you select the object

CHECKPOINT QUESTION


Which of the following will not allow you to resize a graphic?

a. clicking the Position button on the PICTURE TOOLS FORMAT tab and then clicking the size in the drop-down list

b. typing a number in the Shape Height measurement box on the PICTURE TOOLS FORMAT tab

c. typing a number in the Shape Width measurement box on the PICTURE TOOLS FORMAT tab

d. clicking and dragging the object handles

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42SKILLS

Skill 10 Steps: Rotate Objects

1. Click the image

2. Click the PICTURE TOOLS FORMAT tab

3. Click the Rotate button in the Arrange group

4. Click More Rotation Options

5. Select 20° in the Rotation measurement box

6. Click OK


43SKILLS

Skill 10 Visual: Rotate Objects


Click the Rotate button in the Arrange group on the PICTURE TOOLS FORMAT tab.


Creating Word Art To create WordArt:

1. click the WordArt button in the Text group on the INSERT tab

2. select a WordArt style to insert a text box that reads Your text here

3. select the placeholder text and type to customize the text

To make further formatting changes to the WordArt text, click options on the DRAWING TOOLS FORMAT tab, which is available when the WordArt object is active

CHECKPOINT QUESTION


To keep an object proportional while resizing it, click and drag

a. a corner handle.b. a side handle.c. a proportional handle.d. the center of the object.

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46SKILLS

Tasks Summary: 1 of 2


47SKILLS

Tasks Summary: 2 of 2


Education

Gl13 m5-c3-presentation