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exclaim! marketing, print and web is proud to present this step-by-step reference guide for Microsoft Word 2010. Microsoft Word 2010 offers the best of all worlds: enhanced features to create professional-quality documents, easier ways to work together with people, and almost-anywhere access to your files. Designed to give you the finest document-formatting tools, Microsoft Word 2010 also helps you easily organize and write your documents more efficiently, and stay within reach so you can capture your best ideas whenever and wherever they occur.
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Word 2010exclaim!
quick reference guide
Microsoft Word 2010 offers the best of all worlds: enhanced features to create professional-quality documents, easier ways to work together with people, and almost-anywhere access to your files.
Designed to give you the finest document-formatting tools, Microsoft Word 2010 also helps you easily organize and write your documents more efficiently, and stay within reach so you can capture your best ideas whenever and wherever they occur.
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Alex StojkovicMarketing Evangelist
[email protected] @stojkovic_alex http://linkd.in/16WOj0V
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Microsoft Word 2010main screen and layout
.
File tabDisplays the
Backstage Viewwhich allows youto save, open andcreate documents.
Quick AccessToolbarA location to
place your most commonly used
commands.
Horizontal ruler
Used to gauge the horizontal
positioning of elementsand a place used to set
Title barLocated at the topof the Word 2010
screen, this displays the
name of the document.
Styles GalleryLocated at the topof the Word 2010
screen, this displays the
name of the document.
Close documentClick this to
close and exit your current
Microsoft 2010 Worddocument.
Ruler toggleClick this
to toggle on/offdisplay rulers.
The RibbonLocated across the top
of your window andbelow the title bar, thiscustomizable interface
contains a set ofcommands for working
in a document.
Vertical scroll bar
Gives easy verticalnavigation throughyour documents.
Vertical ruler
Used to gaugethe vertical positioning
of elements.
Status BarThis customizeable
area displays various items about your
current document.
Horizontalscroll bar
Gives easy horizontal navigation
throughyour documents.
View buttonsAllows
you to switchbetween
Word’s variousdocument views.
Zoom controlAllows the zooming
in or out ofyour
document.
Browse objectenables you to
jump to differentareas or featuresof a document.
Your Microsoft Word 2000 main screen and layout breakdown
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Creating a new document in Microsoft Word 2010 Keyboard Shortcuts
Creating a new document in Microsoft Word 2010 is very easy and one is bound to find many other potentially useful documents while using the New option. To create a new document, do the following:
1. Click on the File tab located at the top left corner2. Click on the New option located on the left side3. Next, a menu will open up containing iconic previews of various document types -
click and open the document template you’re looking to use.
GeneralOpen a document Ctrl + OCreate a new document Ctrl + NSave a document Ctrl + SPrint a document Ctrl + PClose a document Ctrl + WHelp F1
NavigationUp one screen PAGE UP Down one screen PAGE DOWN Beginning of Line HOME End of Line END Beginning of document Ctrl + HOMEEnd of Document Ctrl + ENDOpen Go To dialog box F5
EditingCut Ctrl + XCopy Ctrl + CPaste Ctrl + PUndo Ctrl + ZRedo or Repeat Ctrl + Y
FormattingBold Ctrl + BItalics Ctrl + IUnderline Ctrl + U Align Left Ctrl + LCenter Ctrl + EAlign Right Ctrl + RJustify Ctrl + J
Microsoft Word 2010new document creation
STEP 1
STEP 2
STEP 3
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Microsoft Word 2010 page layout and margin options
Adjusting your document margins
Adjusting your document orientation
Adjusting your document size
1. Click on the Page Layout tab located at the top of your word document.
2. Next, click the Margins button and a drop down menu will appear displaying many predefined margin layouts.
3. Lastly, click on a predefined margin layout or create your own custom margin layout located at the bottom of the drop down menu.
1. Click on the Page Layout tab located at the top of your word document.
2. Next, click the Size button and a drop down menu will appear displaying many predefined size layouts.
3. Lastly, click on a on a predefined document size or create your own custom page size.
To create a custom document size simply click on the More Paper Sizes option located at the bottom of the drop down menu. A Page Setup menu will next open where you can input your sizing particulars.
1. Click on the Page Layout tab located at the top of your word document.
2. Next, a click the Orientation button and a drop down menu will appear displaying two document layouts; horizontal layout and a vertical layout.
3. Lastly, click on one of two document Orientations and your Microsoft Word 2010 document will change accordingly.
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1. Highlight the characters or paragraph you wish to change the formatting of.
2. Next, right click your mouse button to open up a formatting pop-up menu.
3. Next, make the changes to fonts, font size, text colours, paragraph, styles etc.
1. Highlight the characters or paragraph you wish to change the formatting of.
2. Next, click on the Home tab ribbon located at the top of your document window.
3. On the Home tab ribbon, in the font group, click the down arrow to display your collection of fonts. Depending on the number of fonts installed on your computer this list may be long.
4. Listed in alphabetical order, scroll through your list down to the font you want to next use.
Microsoft Word 2010formatting your word document
Character and paragraph formatting
Format method #1 Format method #2
One of the most simple of Microsoft Word 2010 elements is the ability to change a documents letters, numbers and characters typed. You have varied controls like formatting text to bold, underline, italicized,change type size or colour. Microsoft Word 2010 has some of the most common text-formatting commands on the Home ribbon in the font group. The command buttons in the format group contain some of the most basic formatting options.
Rightclick
pop-up menu
Listed are the mostcommon
formattingoptions for Microsoft
Word 2010.
STEP 1 STEP 2 - Right mouse click
STEP 1
STEP 2
STEP 3
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Microsoft Word 2010proofing tools - spell check
Spell check an entire document Correcting a misspelled word
1. Click on the Review tab located across the top of your Microsoft Word 2010 window.
2. Next, open up the Spelling & Grammar pop-up menu by clicking on the Spelling & Grammar button.
3. Select from the Spelling and Grammar pop-up menu the correct spelling of mispelt words in your document. The pop-up menu will highlight in red, words it suspects are spelt incorrectly and suggest the right one underneath.
4. Click the Change button if the highlighted below suggested word is correct. If the suggested word is spelt correctly but doesn’t appear in Word’s user dictionary you have 3 additional options: Ignore, Ignore All or Add to Dictionary.
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1. Locate words in your document that have a distinct red zigzag underneath them.
2. Next, right click over the red zigzagged word. A mini toolbar will pop open.
3. Select from the mini-pop-up toolbar the word you intended to originally type to correct.
4. If the word is spelt correctly but doesn’t appear in Microsoft Word’s user dictionary you have 3 additional options: Ignore, Ignore All or Add to Dictionary.
Your typed text
Your typed text
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Microsoft Word 2010 importing illustrations, pictures and shapes
Inserting a picture into your document
Inserting clip art into your document
Inserting Shapes into your document1. Click on the Insert tab located at the top of your word document.
2. Next, click on the Picture button from the Illustratration group.
3. An Insert Picture dialog box will next pop open. Use the insert dialog box to locate to the image you want.
4. Lastly, select the image and click the insert button.
1. Click on the Insert tab located at the top of your word document.
2. Next, click on the Shapes button from the Illustration group.
3. A Shapes drop box will open up revealing a collection of lines, rectangles, basic shapes, equation shapes, flowcharts,arrows, stars and banners and conversation call outs.
3. Select the shape you wish to use and next move your mouse onto your document. Clicking the left mouse button, drag and create your shape.
1. Click on the Insert tab located at the top of your word document.
2. Next, click on the Clip Art button from the Illustratration group.
3. In the Search for: box type in a brief description of what you’re looking for. Next click the Go button to start a search of your image.
4. Lastly, click on the clip art/image you want inserted into your Microsoft Word 2010 document.
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