TO: ROSHAN SIRFROM: ROHAN DHAKAL

CLASS: 8B

Computer project work

What is Microsoft word?????

Microsoft word is a word processor developed by Microsoft. It was first released in 1983 under the name multi-tool word for xenix systems.

1: first press windows logo key + r, it opens run dialogue box.

How to open Microsoft word??????????

How to open Microsoft word???????

2: then type ‘winword’ then press ok or enter.

IT DISPLAYS THE WINDOW OF WORDWe can type anything on the window simply pressing the buttons on the keyboard.

THERE ARE DIFFERENT WAYS TO SELECT DIFFERENT AND CERTAIN PART OF THE TEXT. WE CAN SELECT

A CERTAIN PORTION OF TEXT AS OUR WISH..

Text to be selected Action to be performed

Any amount of text Drag over the text you want to select.

A word Double click on the word.

A line of text Click in the selection bar next to the line.

Multiple lines of text Drag in the selection bar next to the multiple lines.

A paragraph Triple click anywhere in the paragraph

Sentence Hold down the CTRL key and click anywhere in the sentence

Multiple paragraphs Drag in the selection bar

WORD ARTWord art is a gallery of ready made

text styles that allows you to decorate the text in the document.

WORD ARTThere are different styles of it.

Page marginsThe blank space around the edges of the page is known as Page margin. There are four margins on a page . They are:Top margin, bottom margins, left margins, and right margins.

Header and footer

Page size and orientationPage orientation: It refers to the direction of printing text on the paper. There are two types of page orientation. They are : landscape and portrait.To apply it:Step 1: click on page layout tab and page setup dialog box launcher in page setup groupStep 2: click on margin tab and perform the following tasks:-In the margin group , enter margin values in the top, bottom, left and right boxes.-in the orientation group , select either portrait or landscape.Step 3: click on paper tab.Step 4: click on ok

Inserting symbolsSymbols are the characters that generally cannot be typed from keyboards. Like : β etc. to insert the symbols :Step 1: go to insert menu. There will be symbol bottom . Click on it. It will show symbol dialogue box.Step 2: There will be many symbols. Select any of the symbols.Step 3: Then click on insert bottom.Step 4: then close the dialogue box.

charts

CLICK ON INSERT THEN ON CHARTS.IT SHOWS A DIALOUSGE BOX

INSERT PAGE BREAKS

PLACE YOUR CURSOR BEFORE THE D IN "DISPLACED HOMEMAKERS"CHOOSE THE INSERT TAB.CLICK PAGE BREAK. WORD PLACES A PAGE BREAK IN YOUR DOCUMENT.TO DELETE A PAGE BREAK, YOU SELECT THE PAGE BREAK AND THEN PRESS THE DELETE KEY.

PRINT

WHEN YOU HAVE YOUR MARGINS, TABS, AND SO ON THE WAY YOU WANT THEM, YOU ARE READY TO PRINT. IN WORD, YOU CAN PREVIEW YOUR DOCUMENT BEFORE YOU PRINT.

IN THE PREVIEW MODE, YOU CAN REVIEW EACH PAGE, VIEW MULTIPLE PAGES AT THE SAME TIME, ZOOM IN ON A PAGE, AND ACCESS THE SIZE, ORIENTATION, AND MARGIN OPTIONS.IF YOU PRESS THE ZOOM BUTTON WHILE YOU ARE IN PREVIEW MODE, THE ZOOM DIALOG BOX APPEARS. IN THE ZOOM DIALOG BOX YOU CAN SET THE SIZES OF THE PAGES THAT DISPLAY AS WELL AS THE NUMBER OF PAGES THAT DISPLAY.WHEN YOU ARE READY TO PRINT, YOU USE THE PRINT DIALOG BOX. IN THE PRINT RANGE AREA, CHOOSE ALL TO PRINT EVERY PAGE OF YOUR DOCUMENT, CHOOSE CURRENT PAGE TO PRINT THE PAGE YOU ARE CURRENTLY ON, OR CHOOSE PAGES TO ENTER THE SPECIFIC PAGES YOU WANT TO PRINT. TYPE THE PAGES YOU WANT TO PRINT IN THE PAGES FIELD. SEPARATE INDIVIDUAL PAGES WITH COMMAS (1,3, 13); SPECIFY A RANGE BY USING A DASH (4-9).

CLICK THE PRINT BUTTON. THE PRINT DIALOG BOX APPEARS.CLICK THE DOWN ARROW NEXT TO THE NAME FIELD AND SELECT THE PRINTER TO WHICH YOU WANT TO PRINT.CHOOSE ALL AS THE PAGE RANGE. CLICK OK. WORD PRINTS YOUR DOCUMENT.YOU HAVE COMPLETED LESSON 5. YOU CAN SAVE YOUR DOCUMENT AND CLOSE WORD.

TO Print A DOCUMENT

1. PLACE YOUR CURSOR ANYWHERE IN THE SECOND PARAGRAPH OF THE SAMPLE TEXT YOU CREATED IN EXERCISE 2 2. CHOOSE THE PAGE LAYOUT TAB. 3. TYPE 1" IN THE INDENT LEFT FIELD OR USE THE UP OR DOWN ARROWS TO SET THE FIELD VALUE TO 1". 4. TYPE 1" IN THE INDENT RIGHT FIELD OR USE THE UP OR DOWN ARROWS TO SET THE FIELD VALUE TO 1". YOUR PARAGRAPH IS NOW INDENTED ONE INCH FROM BOTH THE LEFT AND RIGHT MARGINS, AS IN THE EXAMPLE.

Indent Paragraphs

04/09/2023 18

Computer project work

MS EXCEL

SUBMITTED TORoshan sir

SUBMITTED BYRohan dhakal2007298b

04/09/2023 MS EXCEL 19

INTRODUCTION TO MS-EXCEL

Excel is a computer program used to create electronic spreadsheets.

Within excel user can organize data ,create chart and perform calculations.

Excel is a convenient program because it allow user to create large spreadsheets, reference information, and it allows for better storage of information.

Excels operates like other Microsoft(MS) office programs and has many of the same functions and shortcuts of other MS programs.

04/09/2023 MS EXCEL 20

OVERVIEW OF EXCEL

Microsoft excel consists of workbooks. Within each workbook, there is an infinite number of worksheets.

Each worksheet contains Columns and Rows.

Where a column and a row intersect is called a cell. For e.g. cell D5 is located where column D and row 5 meet.

The tabs at the bottom of the screen represent different worksheets within a workbook. You can use the scrolling buttons on the left to bring other worksheets into view.

04/09/2023 MS EXCEL 21

OFFICE BUTTON OFFICE BUTTON CONTAINS..NEW-TO OPEN NEW WORKBOOK. (CTRL+N)

OPEN-TO OPEN EXISTING DOCUMENT (CTRL+O)

SAVE-TO SAVE A DOCUMENT. (CTRL+S)

SAVE AS-TO SAVE COPY DOCUMENT. (F12)

PRINT-TO PRINT A DOCUMENT. (CTRL+P)

PREPARE-TO PREPARE DOCUMENT FOR DISTRIBUTION.

SEND-TO SEND A COPY OF DOCUMENT TO OTHER PEOPLE.

PUBLISH-TO DISTRIBUTE DOCUMENT TO OTHER PEOPLE.

CLOSE-TO CLOSE A DOCUMENT (CTRL+W).

04/09/2023 MS EXCEL 22

WORKING WITH CELLS

TO COPY AND PASTE CONTENTS:Select the cell or cells you wish to copy. Click the Copy command in the Clipboard group on the Home tab. Select the cell or cells where you want to paste the information.Click the Paste command. The copied information will now appear in the new cells.

04/09/2023 MS EXCEL 23

WORKING WITH CELLS

To Cut and Paste Cell Contents:Select the cell or cells you wish to cut. Click the Cut command in the Clipboard group on the Home tab.Select the cell or cells where you want to paste the information.Click the Paste command. The cut information will be removed and now appear in the new cells.

04/09/2023 MS EXCEL 24

FORMATTING TEXT

TO FORMAT TEXT IN BOLD, ITALICS OR UNDERLINE:Left-click a cell to select it or drag your cursor over the text in the formula bar to select it.Click the Bold, Italics or underline command.

TO CHANGE THE FONT STYLE:Select the cell or cells you want to format. Left-click the drop-down arrow next to the Font Style box on the Home tab.Select a font style from the list.

04/09/2023 MS EXCEL 25

FORMATTING TEXT

TO CHANGE THE FONT SIZE:Select the cell or cells you want to format.Left-click the drop-down arrow next to the Font Size box on the Home tab.Select a font size from the list.

TO ADD A BORDER:Select the cell or cells you want to format.Click the drop-down arrow next to the Borders command on the Home tab. A menu will appear with border options.

04/09/2023 MS EXCEL 26

FORMATTING TEXT

TO CHANGE THE TEXT COLOUR:Select the cell or cells you want to format.Left-click the drop-down arrow next to the Text Color command. A color palette will appear.Select a color from the palette.

TO ADD A FILL COLOUR:Select the cell or cells you want to format. Click the Fill command. A color palette will appear.Select a color from the palette.

04/09/2023 MS EXCEL 27

TO INSERT ROWS & COLOUMS

TO INSERT ROWS:Select the row below where you want the new row to appear.Click the Insert command in the Cells group on the Home tab. The row will appear.

To Insert Columns:Select the column to the right of where you want the column to appear.Click the Insert command in the Cells group on the Home tab. The column will appear.

NOTE:

1. The new row always appears above the selected row.

2. The new column always appears to the left of the selected column.

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EDITING- FILL IN THE LOWER RIGHT HAND CORNER OF THE

ACTIVE CELL IS EXCEL’S “FILL HANDLE”.WHEN YOU HOLD YOUR MOUSE OVER THE TOP OF IT, YOUR CURSOR WILL TURN TO A CROSSHAIR.

IF YOU HAVE JUST ONE CELL SELECTED, IF YOU CLICK AND DRAG TO FILL DOWN A COLUMN OR ACROSS A ROW, IT WILL COPY THAT NUMBER OR TEXT TO EACH OF THE OTHER CELLS.

IF YOU HAVE TWO CELLS SELECTED, EXCEL WILL FILL IN A SERIES. IT WILL COMPLETE THE PATTERN.FOR EXAMPLE,IF YOU PUT 4 AND 8 IN TWO CELLS SELECT THEM,CLICK AND DRAG THE FILL HANDLE ,EXCEL WILL CONTINUE THE PATTERN WITH 12,16,20.ETC.

EXCEL CAN ALSO AUTO- FILL SERIES OF DATES, TIMES, DAYS OF THE WEEK, MONTHS.

04/09/2023 MS EXCEL 29

SORTING

TO SORT IN ALPHABETICAL ORDER:Select a cell in the column you want to sort (In this example, we choose a cell in column Q).Click the Sort & Filter command in the Editing group on the Home tab. Select Sort A to Z. Now the information in the Category column is organized in alphabetical order.

TO SORT FROM SMALLEST TO LARGEST:Select a cell in the column you want to sort (In this example, we choose a cell in column Q).Click the Sort & Filter command in the Editing group on the Home tab. Select From Smallest to Largest. Now the information is organized from the smallest to largest amount.

04/09/2023 MS EXCEL 30

CELL REFERENCING

RELATIVE REFERENCE

A RELATIVE CELL

REFERENCE AS (A1) IS BASED ON

THE RELATIVE

POSITION OF THE CELL. IF

THE POSITION OF

THE CELL THAT

CONTAINS THE

REFERENCE CHANGES,

THE REFERENCE

ITSELF IS CHANGED.

IN CELL (C1) SUM FUNCTION IS USED.THEN FUNCTION FROM CELL (C1) IS COPY TO CELL (D3).WHEN THE POSITION OF THE CELL IS CHANGED FROM (C1) TO (D3),THEN THE REFERENCE IS ALSO CHANGED FROM (A1,B1) TO (B3,C3).

04/09/2023 MS EXCEL 31

FUNCTIONS

IF FUNCTION SYNTAX OF IF=IF(LOGICAL TEXT, VALUE IF TRUE, VALUE IF FALSE)

LOGICAL TEXT-Any value or expression that can be evaluated to TRUE or FALSE.

VALUE IF TRUE-Value that is returned if logical text is TRUE.

VALUE IF FALSE-Value that is returned if logical text is FALSE.

IN COLUMN B DIFFERENT CONDITIONS ARE USED AND BASED ON THIS, IN

COLUMN C DIFFERENT RESULTS ARE SHOWN.

===

===

=

04/09/2023 MS EXCEL 32

OTHER FUNCTIONS

=

= MOD RETURNS THE REMAINDER AFTER A NO. IS DIVIDED BY A DIVISOR.

LEN RETURNS THE NO. OF CHARACTERS IN A TEXT STRING.

SUM ADD ALL THE NUMBERS.

USES OF FUNCTIONS

=

=

=

04/09/2023 MS EXCEL 33

SHORTCUT KEYS

PARTICULARS

EDIT THE ACTIVE CELL

CREATE A CHART

INSERT CELL COMMENT

FUNCTION DIALOGUE BOX

INSERT A NEW WORKSHEET

NAME MANAGER DIALOGUE BOX

VISUAL BASIC EDITOR

MACRO DIALOGUE BOX

HIDE THE SELECTED COLUMNS

UNHIDE THE COLUMNS

HIDE THE SELECTED ROWS

UNHIDE THE ROWS

SELECT ALL CELLS WITH COMMENT

KEYS

F2 F11 SHIFT + F2 SHIFT + F3 SHIFT + F11 CTRL + F3 ALT + F11 ALT + F8 CTRL + 0CTRL + SHIFT + 0CTRL + 9CTRL + SHIFT + 9CTRL + SHIFT + O

04/09/2023 MS EXCEL 34

SHORTCUT KEYS

PARTICULARS

DOWN FILL RIGHT FILL ENTER SUM FUNCTION IN

CELL EURO SYMBOL CENT SYMBOL POUND SYMBOL YEN SYMBOL ENTER NEW LINE IN ACTIVE

CELL CURRENT DATE CURRENT TIME SHOW FORMULA SELECT ENTIRE COLUMN SELECT ENTIRE ROW

KEYS

CTRL + DCTRL + RALT + =ALT + 0128ALT + 0162ALT + 0163ALT + 0165ALT + ENTERCTRL + ;CTRL + SHIFT + ;CTRL + `CTRL + SPACEBARSHIFT + SPACEBAR

#####THANK YOU####