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Some training slides on OfficeCentral Accounting. You can sign up for OfficeCentral today at http://www.officecentral.com.my
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OfficeCentral AccountingTraining Manual
Accounting Process
Chart of Account
Insert Accounting Transaction
s
Approve Transaction
s
Generate Accounting
Reports
Chart of Account
Setup Chart of Account We have pre-built standard 3 levels of
Chart of Account for you. Level 1 and Level 2 have been pre-built You can define accounts at the third
level.
First level
Second Level
Add new account*User can only add third level accounts
Delete selected account*User can only delete third level accounts that do not contain any transactions.
Let’s try adding accounts! 1st step: Click on Creditors
(Account Code: 3-01/0000) 2nd step: Click Add
3rd Step: Fill in the Account information
Account Name (Will be shown insideChart of Account and used throughout thesystem.
The Opening Balance of the Account Created
Sample Account For Creditors Creditor’s Information
Company Name: Authentic Venture Sdn Bhd
Opening Balance Debit: 0 Opening Balance Credit: 0
Add more accounts Current Asset
Bank Account Maybank Berhad CIMB Berhad
Debtors Universiti Putra Malaysia
Inventory Cakes Cookies
Deposits Shop Rental
Add more accounts Fixed Asset
Vehicles Transport Van
Computers Desktops
Add More Accounts Current Liability
Creditors MamaIvan Enterprise
Credit Card Asnah Credit Card
Wages Payable Store Staff
Employment Expenses Payable EPF SOCSO PSMB PCB
Accruals Staff Claims
Amount Due to Directors Nur Asnah bt Ashaari
Hire Purchase Payables Transport Van
Add More Accounts Revenue Accounts
Sales Revenue Cakes Cookies
Add More Accounts Overhead
Rent Expense Office Rental
Office Expense Photocopy
Utilities Expense Electricity Water
Marketing Brochures Printing
Insert Accounting
Transactions
Transaction Date Transaction date This date is used to
create the accounting reports
Issue Invoice Use this Transaction method if you issue
invoice to another entity The system will automatically filter out
the accounts that is related to “Issue Invoice” activity.
Issue Invoice
Choose Debtors
Choose Sales RevenueAccount
Receive Invoice Use this Transaction method if you
receive an invoice from another entity The system will automatically filter out
the accounts that is related to “Receive Invoice” activity.
Receive Invoice
Issue Payment Use this Transaction method if you issue
payment to another entity The system will automatically filter out
the accounts that is related to “Issue Payment” activity.
Issue Payment Can choose invoice that has been keyed into the system via “Receive Invoice”
Receive Payment Use this Transaction method if you
receive payment from another entity The system will automatically filter out
the accounts that is related to “Receive Payment” activity.
Receive Payment Can choose invoice that has been keyed into the system using “Issue Invoice”
Need to do other types of transactions? Select Transactions Others All accounts are available for
transactions Please use this type of transaction only
if you know which accounts to debit and credit to ensure the accounting reports generated are correct.
Import Transactions
Import Payroll Transactions Only finalized payroll data can be
imported into Accounting system
Select salary month
Select appropriate accounts
Calculate total value
Click submit to import transactions
Import Claims Transactions Only approved (approved at all
levels) claims can be imported into accounting.
Import Claims Transactions
Import multiple claims data
Import PV Transactions Only “Approved for Payment” PV can
be imported into Accounting.
Import PV TransactionsClick this button to import into accounting
Click this button to remove the PV from the list (irreversible!)
Next Click “Import This” to extract the information
Select the appropriate accounts for debit/credit
Automatically get data from the PV information
Approve Transactions
Approve Transactions
Click to approve
Click to reject
Accounting Reports Accounting reports are
automatically generated once the transactions are approved.