Assisted Payroll Webinar 05 20 08jh

An Affordable Alternative to Outsourced Payroll

May 2008

Michelle L. Long, CPA, MBAM. Long Consulting, LLC

Advanced Certified QuickBooks ProAdvisorAuthor of Successful QuickBooks Consulting

Intuit Confidential2

Goal Help you learn about QB Assisted Payroll and how it is a great alternative to ADP/Paychex

Welcome: What You Will Learn

•What makes the payroll process challenging

•Comparing manual, outsourced or Assisted payroll

•Assisted Payroll: how does it work?–Workflow illustration–Advantages– Is Assisted Payroll right for you?

•Q&A•Closing Survey


Audience Poll #1 Who are you? __Accountant __Small Business Owner ___Other

How do you handle payroll now? __Manual__Outsourced__QB Payroll__Other software __New to payroll


Keep track of when to pay taxes, file forms… and pay/file on-time!

Each pay period, issue paychecks or use Direct Deposit

Deduct all appropriate withholdings

Track time worked by hourly employees & calculate wages earned

Record sick leave & vacation time

Keep track of changes in withholdings, rate & rules

Understand & apply relevant payroll regulations

Decide if your next hire qualifies as a W-2 employee, and getting them to fill out a W-2 form

Know the rules!

Set up a new Employee

ComputeDeductionsSign &

distribute paychecks

Keep track ofTax liabilities

Pay &File on Time

Calculate Wages

What Makes the Payroll Process Challenging?

KeepTrack ofChanges

Integrate payroll details into financial accounting software, generate year-end forms & payments, including W-4’s

Year-end work


Audience Poll #2

What are your challenges when doing payroll?

__ Time & effort required__ Being accurate with payroll & taxes__ Filing on time__ Accessing payroll data and reports__ Integrating payroll in general ledger

__ Job costing


• Enter employee time directly into QuickBooks (code for job costing as you go)• Print your own paychecks

or use Direct Deposit• Cut checks manually when

needed (no waiting)

• Federal, state filings and deposits handled for you – guaranteed accurate & on-time

• W-2’s prepared for you: print from secure website or have them mailed to you

• Payroll data is already in QuickBooks• Always know job profitability

$59/month up to 15 employees

Manual, Outsource, & Assisted PayrollOutsource AssistedManual

Cost >$100/month“Free”…but what is your time worth?

Pay Employees

• Call or fax in employee hours, or enter hours into a website• Wait for messenger to deliver

paychecks, print your own paychecks or use Direct Deposit

• Search for tax rates & withholding limits, monitor for changes over time• Compute hours worked, gross

wages & employee withholdings• Write checks by hand &

distribute

Tax Filings &

Deposits


• Manually calculate amount of federal & state taxes owed (employer & employee contributions)• Keep track of when taxes are

due• Find tax forms, fill out by hand,

take deposits to bank

W-2’s• W-2’s printed & mailed to

you• Sum up year of payroll data• Find W-2 forms, fill out by hand,

distribute to employees

Integrating payroll into G/L

• Key payroll details into accounting system• Code hours worked for

job-costing


job-costing


• Enter employee time directly into QuickBooks (code for job costing as you go)• Print your own paychecks

or use Direct Deposit• Cut checks manually when

needed (no waiting)


• W-2’s prepared for you: print from secure website or have them mailed to you

• Payroll data is already in QuickBooks• Always know job profitability

$59/month up to 15 employees

Manual, Outsource, & Assisted PayrollOutsource AssistedManual

Cost >$100/month“Free”…but what is your time worth?

Pay Employees

• Call or fax in employee hours, or enter hours into a website• Wait for messenger to deliver

paychecks, print your own paychecks or use Direct Deposit

• Search for tax rates & withholding limits, monitor for changes over time• Compute hours worked, gross

wages & employee withholdings• Write checks by hand &

distribute

Tax Filings &

Deposits


• Manually calculate amount of federal & state taxes owed (employer & employee contributions)• Keep track of when taxes are

due• Find tax forms, fill out by hand,

take deposits to bank

W-2’s• W-2’s printed & mailed to

you• Sum up year of payroll data• Find W-2 forms, fill out by hand,

distribute to employees

Integrating payroll into G/L


job-costing


job-costing

You pay employees – easily

You pay employees – easily

Taxes are done for you - guaranteed

Taxes are done for you - guaranteed

Easy, secureEasy, secure

No double entryNo double entry

Costs lessCosts less


How Does Assisted Payroll Work?

You WeAssisted Payroll runs within QuickBooks so you’ll

always have payroll data & reports at your fingertips

"No Penalties" Guarantee: if the data you provide is accurate, on time, and your account is sufficiently funded, your payroll tax deposits and filings will be on time and accurate or we'll pay the resulting payroll tax penalty.

• Payroll expert guidesyou through set-up process

Easy & AccurateSetup

• Three clicks to runpayroll, whether you create paychecks or initiate Direct Deposit

• Deductions & witholdings calculated automatically

YouPay Employees

• Intuit automatically debits your account so it can pay state and federal taxes on your behalf

• Taxes & forms are guaranteed accurate and on time or Intuit pay the resulting penalties *

Intuit Pays TaxesFiles Forms

• Get unlimited access to dedicated payroll experts or use our online help center, available 24x7

ResolveQuestions


Assisted Payroll Walk Through

You pay employees in 3 easy steps:

Select employees to pay and enter their hours worked

Create & print paychecks or use direct deposit

Send payroll information to Intuit

Intuit pay taxes and file forms for you

• Taxes paid, Forms filed: Guaranteed

• Year-end forms & W-2’s

Other value-added Assisted Payroll features:

• View data & generate payroll reports at any time

• Payroll data integrated into general ledger

• Job costing

2

3

1

A

B

C

Intuit Confidential

A. Pay Employees in 3 Easy Steps

Step 1 Select Employees to Payand Enter Their Hours Worked

Intuit Confidential


Step Print Paychecks or Use Direct Deposit2

Intuit Confidential


Step Send Details to Assisted Payroll3

Intuit Confidential

B. Intuit Pay Taxes & File Forms for You

• Taxes paid, quarterly and year-end forms filed for you – guaranteed and on time

• Print W-2’s for you

Intuit Confidential

C. Other Assisted Payroll Features

14

Job costing allows you to track your profitability by job or project: Enter the hours, job, and service item…

Intuit Confidential

…the job cost profitability reports provide the details so you know where your profits stand

15



Seamless Integration with QuickBooks: Payroll data integrated with general ledger – payroll liabilities and expenses updated automatically



Assisted Payroll: Is it Right for You?

Is Assisted Payroll right for you?

Yes, if you value your time

Yes, if you’d like help with taxes

Yes, if you’d like a cost-effective solution

Yes, if you like to do it yourself, but have help when you need it

Yes, if you want to do job costing with fully burdened payroll expenses

Right time to switch? The sooner the better!

Intuit Confidential

Assisted Payroll Key Benefits

• Easily pay employees yourself• Intuit handles tax payments and filings for you – on time and guaranteed•Get expert support when you need it•Half the cost of outsourcing• Seamless integration with QuickBooks

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Call 800-365-9623 and speak to an Assisted Payroll Specialist if you have further questions

Q&A

Webinar Survey

Economy & Finance

Assisted Payroll Webinar 05 20 08jh