UC Policy Library
Jacqui Lyttle & Marie MenziesJune 2006
History
Launched in April 2004
In-house solution
Uses Sharepoint as platform
175 University of Canterbury policies and procedures
UC Policy Library
OBJECTIVE:
To bring all of the University of Canterbury’s official policies and procedures together in a central and easily accessible location on the UC website.
UC Policy Library
WHY?
To apply a consistent ‘look’ to all official UC policies and procedures
To gather standard information about each policy and procedure
To identify and initiate reviews of all policies and procedures on a regular basis
To facilitate easy access within a central ‘library’ on the web
UC Policy Tour
Left Side Bar - guides for policy development and review
- updates
- related links, e.g. legislation
3 ways to search - alpha, key word/title, category
- use of key words, e.g. postgraduate
PIRU Cake Policy - standard information gathered
- headings
- style guides [template]
Step 1Policy Proposal
Step 2Policy Development &
Consultation
Step 3Policy Approval
Step 4Policy Dissemination
Step 5Policy Amendments &
Review
Policy Review Process
System generated prompts
Contact made 3 months prior to review date
Reminders sent
Changes made live in the system
Issues/Questions