UC Policy Library

Jacqui Lyttle & Marie MenziesJune 2006

History

Launched in April 2004

In-house solution

Uses Sharepoint as platform

175 University of Canterbury policies and procedures

UC Policy Library

OBJECTIVE:

To bring all of the University of Canterbury’s official policies and procedures together in a central and easily accessible location on the UC website.

UC Policy Library

WHY?

To apply a consistent ‘look’ to all official UC policies and procedures

To gather standard information about each policy and procedure

To identify and initiate reviews of all policies and procedures on a regular basis

To facilitate easy access within a central ‘library’ on the web

UC Policy Tour

Left Side Bar - guides for policy development and review

- updates

- related links, e.g. legislation

3 ways to search - alpha, key word/title, category

- use of key words, e.g. postgraduate

PIRU Cake Policy - standard information gathered

- headings

- style guides [template]

Step 1Policy Proposal

Step 2Policy Development &

Consultation

Step 3Policy Approval

Step 4Policy Dissemination

Step 5Policy Amendments &

Review

Policy Review Process

System generated prompts

Contact made 3 months prior to review date

Reminders sent

Changes made live in the system

Issues/Questions